September 2018 MINUTES

                                                                                                             

Village of Rosholt Minutes

Regular Board Meeting

Monday September 10, 2018

7:00 p.m. @ Village Hall (101 S Main St) 

PROPOSED DRAFT TO BE APPROVED OCTOBER 8, 2018

 

Call to order: by President Robert Kurszewski

Pledge of Allegiance:

Roll Call: Robert Kurszewski, Richard Mansavage, Craig Anderson, and Mike Garski (Absent: Travis Firkus) 

Also Present: Norma Anderson, Phyllis Landowski, Larry Oathout, Bob Mueller, Al Tesch and Rich Kruzicki.

PUBLIC REQUESTS FOR CONSIDERATION: 

Norma Anderson: Thanked Rich Kruzicki for cleaning up after the parade. 

Bob Mueller: Requests the board to consider establishing No Parking on both sides of First Street due to obscured vision by the hill. He also mentioned concern about a vehicle permanently parked on First Street for two months now. The Post office has to get out to deliver the mail and it’s difficult for snow plowing. The Village Board will place this item on the October 8th agenda after obtaining recommendation from the Sheriff’s department on best parking options. 

Minutes:

Motion:    Mansavage/Anderson to approve the minutes as submitted in the agenda packet. All in favor, none opposed, motion carried.

UNFINISHED BUSINESS:

Library Lease Agreement:

The Portage County Library director presented a Library Lease Agreement that has been approved by the Portage County Board.

The proposed lease agreement still includes room divisions between the library and community use room. The Village board had previously proposed the idea of the County Library having control of the entire building. And it was noted that item #5-AGREEMENT TO OPERATE includes a paragraph indicating the room is utilized by the Village for a polling place and meeting Hall. This paragraph should be eliminated from the agreement as the Village no longer uses that site for those purposes. 

Motion: Anderson/Mansavage to recommend to the County Library Board that they consider leasing the entire premises. All in favor, none opposed, motion carried. 

** The Library director and the Clerk-Treasurer will work together to draft another proposed amendment to present to the Village and County Boards. 

Alumni Bonfire: There is no need for this agenda item; details were worked out with Maintenance Rich instead. The Fire Department will light and manage the bonfire. 

NEW BUSINESS: 

Approve Resolution for Loan Documents: We are anticipating final bridge costs that determine the amount we need for the Long Term Note.

Motion: Anderson/Garski that in order to allow time to gather the final project costs, the board hold a Special meeting on September 18, 2018 at 7.p.m. to finalize the borrowing of funds from the Bank of Amherst and the Village will conduct this business free of charge. All in favor, none opposed, motion carried. 

Approve Operator’s (Bartender) Licenses:

Motion: Anderson/Mansavage to approve licenses for: Dana Riggs, Sarah Harry & Suzanne Limberg and an agent change at The Store-Melissa Wanta. Roll call vote, all in favor, none opposed, motion carried. 

Future Regions Initiative: The Portage County Business Council is introducing a new project titled Future Regions Initiative for the purpose of establishing conceptual development plans for interested regions. Costs are shared among the Local Government Investment Board and the region, according to population.

Motion: Anderson/Garski to opt out of the Future Regions Initiative for the time being.

All in favor, none opposed, motion carried. 

Reconsider Contract for Union Bridge Repairs: A contract to repair Union Street Bridge was established with Frank Stroik in May 1, 2017 and the repairs have still not started.

Motion: Kurszewski/Anderson that if Stroik does not commence the Union Bridge repairs by September 30, 2018, the contract automatically defaults to Norcon Corporation who also submitted a bid in May 2017. All in favor, none opposed, motion carried.

COMMITTEE REPORTS: 

No committee met on this subject, but the following agenda item is based on weekly meetings held at the pond site with the contractor, engineer and Village.

Update on Pond Renovation:

There was a lot of discussion regarding installation of a sewer pipe approximately 5-30 feet south of the manhole below the fair hill. Some are of the opinion that the sewer pipe is not pitched right and shouldn’t be holding water. Maintenance Rich expressed great concern that Musson installed the sewer pipe incorrectly and wants it corrected before the road is paved and the project is considered complete. There is a video that supports the fact that there was sand in the pipe. No Action.
 
 
ROUTINE BUSINESS: 

Notice of meetings and educational opportunities:  Land Use meeting for the zoning plan commission was mentioned.

Payment of Bills: 

It was noted that Rich has been making purchases that included tax. He will get the tax exempt number from the office and update the paperwork to prevent tax on future purchases.

The board questioned the amount billed to Visa and it was noted that several categories are over budget already. 

There was some discussion about a sewer back-up at the concession stand by the ball diamond that the board feels was caused by Musson during installation of the sewer system at the pond site. Maintenance Rich thought the bid specs called for camering of the 8 inch line, which was not performed by Musson so he feels the bill for camering from Steve’s Plumbing should be reimbursed by Musson.

Craig stated that if the line was working prior to the project, then Musson should be responsible for all bills associated with getting it back into working order.

Motion: Kurszewski/Mansavage to approve the payment of bills as read, but to require Musson to reimburse the Village for invoices from K-Tech Kleening and Steve’s Plumbing. All in favor, none opposed, motion carried. 

Adjournment at 9:00 p.m.

Motion:  Garski/Anderson to adjourn. All in favor, none opposed, motion carried.


Theresa Hartvig
Village Clerk-Treasurer

Posted to webiste: September 27, 2018


Village of Rosholt Minutes

Special Board Meeting

Tuesday September 18, 2018

7:00 p.m. @ Village Hall (101 S Main St) 

PROPOSED DRAFT TO BE APPROVED OCTOBER 8, 2018

 

Call to order: by President Robert Kurszewski

Pledge of Allegiance:

Roll Call: Robert Kurszewski, Travis Firkus, Richard Mansavage, Craig Anderson, and Mike Garski

Also Present: Pete Diemer (AECOM), Erik Nielsen (AECOM) and Rich Kruzicki

Approve Resolution for Long Term Note Debt:

Motion: Anderson/Garski to approve the Resolution to borrow funds from the International Bank of Amherst in the amount of $615,775.00 for the purpose of securing a loan to pay for the costs of the pond renovation project. This amount includes a $15,000.00 contingency. All in favor, none opposed, motion carried.

Discuss Sanitary Sewer and misc. construction wrap up details regarding the pond/dam renovation: 

1): Firkus asked what happened to the idea of implementing a 10% contingency cost. Contingencies are usually not written in the contract, because bids are based on estimations but then actual unit quantities are used to determine the final project costs, which may not match the bid contract; so a Village should plan to budget contingency costs for this purpose. 

2): Detailed Bridge and sewer costs will be determined at project completion. Once we receive those cost details, we will apply for the County Bridge Aid reimbursement and the sewer will reimburse the Village for its portion of the project. 

3): Sewer line backup and installation: The sewer lateral connected to the ball diamond concession stand at the Fair Park was not drawn on our sewer maps, so any damage caused was due to the lack of knowledge of the sewer lateral.  There was a sewer backup and a sag in the first 15 feet of the sewer pipe. AECOM recommended that Musson replace the sewer pipe but there is a lot of discrepancy as to who is responsible so Musson did not replace it. To address the Village’s concern; AECOM suggests we ask Musson to consider issuing a warranty.

Motion: Firkus/Mansavage to authorize AECOM to draft a request for a 20 year warranty that holds Musson responsible to fix any “red flag items” noted in the parameters of future routine camering processes. All in favor, none opposed, motion carried.

Motion: Firkus/Mansavage to rescind this motion.

Motion: Anderson/Kurszewski to approve the engineer’s advice and authorize the Clerk to draft a reply email to Musson Bros. suggesting a 20 year warranty on the pond renovation sewer pipe installation. All in favor, none opposed, motion carried. 

4): Maintenance Rich indicated there is a design flaw in the stop log gate that makes it hard to access from the platform. The engineer takes no responsibility for a design flaw, but suggested installation of a portable winch arm. No Action taken. The engineers will work with the Village to determine and advise a remedy to be implemented by the Village. 

5): The Fire District dry hydrant was not part of the project bid specifications, so installation of a gravel driveway to access the hydrant will be the responsibility of the Fire District. 

6): AECOM is aware there is a gap in the deck railing that poses a safety concern.

     Motion: Kurszewski/Mansavage to authorize the Village to install a remedy railing.

     Maintenance Rich will gather prices for lumber and aluminum supplies to be 

     presented at the next regular board meeting. Firkus abstained, all others in favor,

     motion carried.

Discuss storm sewer maintenance on W. Grand Avenue: This item was not addressed. It will be placed on the next regular agenda. 

Adjournment at 8:20 p.m.

Motion:  Anderson/Garski to adjourn. All in favor, none opposed, motion carried.

Theresa Hartvig
Village Clerk-Treasurer

Posted to website: September 28, 2018