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Call to order: by President Larry Kielblock

Pledge of Allegiance:

Roll Call: Larry Kielblock, Don Kontney, JoAnn Burk, and Richard Mansavage (Absent: Travis Firkus).

Also Present: Bob Kurszewski, Bruce Gerland (AECOM), Norma Anderson, Jill Kumenius, Julie Firkus and Lisa Kielblock

PUBLIC REQUESTS FOR CONSIDERATION:

Bob stated that before Fahrner Seal Coated Forest Street, in front of 317 Maple Street, there was some oil on the street. Since the Seal Coat, some more oil has appeared on the road. It appears to motor oil that has been poured on and not bled through the seal coat. Bob was instructed to keep an eye on the situation.

Norma said there was a lot of broken glass on the sidewalks and Main Street after the Fair. Larry said some of the bar owners have switched to serving canned beer and those that use glass seemed to clean up their properties. JoAnn suggested, if it becomes a consistent problem, it could be referred to the Public Health & Safety committee.  

Minutes:
Motion: Burk/Mansavage to approve the minutes as read. All in favor, none opposed, motion carried.

UNFINISHED BUSINESS:

Scissors Lift: The Fair Board is not interested in partially funding the purchase of a scissors lift as a bucket truck would better suit their purpose. The Village cannot afford to make the purchase on their own. Burk will contact CWEC to see if we can set up a more regular schedule for changing the banners and decorations.
Motion: Mansavage/Kontney to deny the purchase of a scissors lift. All in favor, none opposed, motion carried.

Park Bench:
Betty Williams contacted the Village Office to say she will not be purchasing the replacement bench  for reimbursement. There is a bench in storage that was donated several years ago that can be used.
Motion: Burk/Mansavage to use the donated bench and to purchase a replacement plaque. All in favor, none opposed, motion carried.
** Consider an alternate solution if the bench is vandalized again.

NEW BUSINESS:

Dam Failure Analysis:
Kontney attended a public forum with Sean Duffy. He asked Duffy to consider the DNR mandates and financial responsibility regarding our dam/pond. Duffy will review our situation.
Bruce from AECOM handed out some summary information to the board members. AECOM anticipates being able to reduce the dam rating from High Hazard to Significant Hazard. Even with the reduced rating, our spillway does not meet the requirements from the DNR. AECOM presented a preliminary design which includes removing the dam, filling in that creek bed and eliminating one bridge. The spillway will be replaced with a 3 sided weir with a vertical slide gate and that bridge will be replaced with a box culvert.  AECOM will work with the DNR and the Highway Department on funding options. A total cost estimate is $712,200.00 with a village share of $434,150.00, but there is still negotiations with the County Highway Department.
Motion: Burk/Kontney to approve the grant application process.

Resolution for Municipal Dam Grant:
Motion: Burk/ Kontney to adopt the authorizing resolution to participate in the DNR municipal dam grant program. All in favor, none opposed, motion carried.

Fireworks Testing:
David Walker had plans to attend tonight's meeting to request fireworks testing, but he has a class by the ATF to complete first. His request will be placed on the agenda once this is done.

Trustee Vacancy:
A legal opinion article from the League of WI Municipalities shows an unclear opinion about what constitutes a quorum after a vacated seat. Whenever these is an unclear opinion, the Village should contact their personal attorney for his opinion as he will be the one to represent them in a case. The board is considering permanently reducing the number of trustees to 5.
Motion: Burk/Mansavage to authorize contact with the Village Attorney to determine his opinion on what constitutes a quorum and seek his advice on the trustee vacancies.
All in favor, none opposed, motion carried.
**The board expressed concerns about the attendance of Travis Firkus. Kielblock will talk to Travis about his attendance record.

ATV Accessibility:
The Fair Board wants the board to consider opening the roads to ATV and off road vehicles so they can use their golf carts to transport people attending events. It is unclear if the golf carts qualify as an ATV in the State Stats definition; however, if the roads are designated as ATV routes, they must All be posted with ATV route signs. The City of Tomahawk and Town of Mercer have designated most of their roads as ATV ROUTES, but their municipalities are surrounded by ATV TRAILS.
Motion: Mansavage/Burk to postpone action on the ATV issue to allow time to gather more information. All in favor, none opposed, motion carried.

Internet Service:
New Century Communications is ceasing operation in the Village on September 30th. This leaves the Village without Internet Service. A quote was presented from Amherst Telephone in the amount of $59.90 or $64.90 per month depending on the rate of speed. The Fair Association is receiving donated service by a company that uses the air waves and wireless routers. The general consensus is the air waves are not the best option as they don't offer security protection.
Motion: Burk/Mansavage to approve Amherst Telephone at the rate of $64.90 per month. All in favor, none opposed, motion carried.

Grievance Policy:
New State laws require every municipality to adopt a grievance procedure or a civil service system.  Samples of policies were included with the board packet along with a letter from Bob Tabor stating he would serve as the impartial hearing officer if the need arises.
Motion: Burk/Mansavage to approve the Resolution to adopt the employee grievance procedure and appoint Bob Tabor as the impartial hearing officer. All in favor, none opposed, motion carried.

Training Classes:
For elections, the clerk and chief election inspectors are required to take certified training classes. Classes are offered in Stevens Point for $20.00 each. There is also a budget workshop for $60.00 and Bob would like to attend a class for sewer operations.
Motion: Mansavage/Burk to approve attendance and fees of the training classes. All in favor, none opposed, motion carried.

WRWA Training Facility:
Wisconsin Rural Water Association provides training classes for Drinking Water operations as well as information and classes for wastewater operations. They are building a permanent training facility at their headquarters site in Plover and are seeking donations towards the project.
Motion: Mansavage/Burk to donate $100.00 to the WRWA Training Facility Construction project. Kontney opposed, all others in favor, motion carried.

Fish Stock:
Kyle Brandenburg from West Allis has a fund raising project to stock fish in Lake Helen.
Motion: Burk/Mansavage to donate $25.00 to support his cause to improve an area Lake. Kontney abstained, all others in favor, motion carried.

Operator's License:
Applications and criminal background records for Florence Kosobucki, Jennifer Kopchinski, Haley Zakrzewski and Jericho Fiegel were on file. 
Motion: Mansavage/Burk to approve Operator's (Bartender) Licenses for Florence Kosobucki, Jennifer Kopchinski, Haley Zakrzewski and Jericho Fiegel. Roll Call Vote: All in favor, none opposed, motion carried.

Street Light Repair:
Last year a light pole on Grand Avenue in front of Community First Bank was struck and tilted. The Street Committee, at the time, did not view it as a concern. It appears to be tilting more and should be fixed.
Bushman Electric submitted a proposal of $725.00
Brandon Schuster and Maintenance Bob could shut off the power supply and make an attempt to put the pole back in place.
Motion: Burk/Kontney to authorize Maintenance Bob and Brandon Schuster to attempt repairs to the street light pending a certificate of liability insurance from Schuster. All in favor, none opposed, motion carried.

COMMITTEE REPORTS: None

ROUTINE BUSINESS:

Kielblock explained he received concerns about the wash out and ditches on Maple Street. He saw the project as a necessary general maintenance so he authorized Maintenance Bob to complete the project.

Kielblock also authorized another street project. Julaine Haroldson at 258 Main Street gets water in her garage. The Mail Box cluster box will be moved. The Post Office authorized the project, but they will not finance it. The Village will bear the labor and cost of relocating the cluster box.

Burk suggested we place a notice in the Rosholt Record and the quarterly 2 cents stating the speed limit on Randolph Street is changed. We will also ask the Portage County Sheriff's department to monitor the traffic and put the electronic speed trailer on location.

Payment of Bills:
Motion: Burk/Mansavage to approve the payment of bills as read. All in favor, none opposed, motion carried.

Notice of meetings and educational opportunities:
Several Training opportunities were mentioned:
Pamphlet from the Local Government Center Extension Office
Alcohol Policy in Wisconsin
Rude & Ware Local Government Law Seminar and Dinner
WI Towns Association Meeting
Rosholt Family Day Care will have a class by the NRA regarding concealed weapons class.

Set date for Employee Review and Property Insurance Meeting for Tuesday September 27, 2011 at 7 p.m.

Adjournment 8:56 p.m.
Motion: Kontney/Burk to adjourn. All in favor, none opposed, motion carried.

Posted to website: September 16, 2011
 
VILLAGE BILLS PAID-September 2011
Check #    Vendor    Amount    Check #    Vendor    Amount
11642    Payroll    567.24    11643    Alliant Energy    922.78
11644    WI Public Service    6.67    11645    Amherst Telephone    113.56
11646    Veolia Environmental    1938.26    11647    MN Life Ins    42.30
11648    BP Amoco    191.25    11649    The Store Gas    62.35
11650    Firkus Lumber    731.20    11651    MasterCard    289.53
11652    Gordy's 66 Service    18.30    11653    AECOM    609.36
11654    Rosholt Automotive    111.19    11655    Schuster LLC    707.00
11656    WI Dept of Justice    35.00    11657    Petty Cash Postage    44.00
11658    WW Grainger    10.69    11659    Fahrner Asphalt    20,325.00
11660    Fire Pro Inc.    240.50    11661    Consolidated Utility    13.75
11662    B.A. Pauls & Assoc    920.00           

SEWER BILLS PAID-September 2011
Check #    Vendor    Amount    Check #    Vendor    Amount
4607-08    Payroll    936.57    4609    Alliant Energy    816.88
4610    Element Mobile    25.51    4611    Commercial Test Lab    309.54
4612    Diggers Hotline    16.00    4613    Roto Rooter    250.00
4614    Amherst Telephone    69.74           

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Call to order: by President Larry Kielblock
Pledge of Allegiance:
Roll Call: Larry Kielblock, Don Kontney, JoAnn Burk, and Richard Mansavage and Travis Firkus.
Also Present: Bob Kurszewski & Bob Clabough (Property Ins. Agent)

Public Notice: Members of the public who wish to address the Board on specific agenda items must register their request at this time, with such comments subject to the reasonable control of the Board Chair as set forth in Robert’s Rules of Order.

The Clerk has an excused absence so minutes will be taken by JoAnn Burk.

Motion: Burk/Mansavage to enter CLOSED SESSION pursuant to Section 19.85 (c) Wis. Stats, to conduct an annual performance evaluation of public employees and establish wages for the 2012 budget. All in favor, none opposed, motion carried.

CLOSED SESSION:

Employee Job Performance & Wages
Current Employee pay rates were reviewed. Maintenance is $16.26 per hour, Clerk-Treasurer is $12.36 per hour.
There are no complaint forms on file and none of the board members have received complaints regarding Bob or Theresa's job performance. There was a short discussion suggesting we maintain status Quo for 2012.
*Wages for the board members and elections workers were not discussed.*
Motion: Kontney/Firkus to maintain payroll at current wages. All in favor, none opposed, motion carried.
 
Motion: Burk/Kielblock to re-enter open session to approve wages for the 2012 budget and hear property insurance proposal from agent Bob Clabough. All in favor, none opposed, motion carried.

OPEN SESSION:

Property Insurance:
Bob Clabough from Clabough and Associates Insurance Company presented a premium proposal in the amount of $21,719.00 and explained the policy coverage for 2012. The company combined some of their coverage categories and the premium is only increasing by $77.00.
The monroe plow will be removed from page 9 and Bob will review the Fair Buildings before the snow season.
Motion: Burk/Mansavage to renew the insurance policy and proposal in the amount of $21,719.00 as presented. All in favor, none opposed, motion carried.

Employee Wages:
Motion: Kontney/Firkus to approve the employee wages as set forth in Closed Session as Maintenance $16.26 per hour and Clerk-Treasurer $12.36 per hour. All in favor, none opposed, motion carried.

Adjournment: 8:30 p.m.
Motion to adjourn: Kontney/Firkus. All in favor, none opposed, motion carried.
 
Theresa K. Hartvig, Clerk-Treasurer
(from notes taken by Trustee JoAnn Burk)
POSTED TO WEBSITE:  September 28, 2011

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