Village of Rosholt Minutes

Regular Board Meeting

Monday September 8, 2008

6:30 p.m. @ Village Hall (137 Main Street)

APPROVED OCTOBER 13, 2008

Call to order: by Clerk-Treasurer Theresa Hartvig

Pledge of Allegiance:

Roll Call: Cindy Gemza, Joy Garski, Betty Williams and Arnie Kaminski

(Absent: Rick Osowski, Jessica Moore and Steve Rutta)

Also Present: Larry Kielblock, Lisa Mancel-Skyles, Bob Clabough (Clabough Property Insurance), Kenny Johnson, Jeff Glodowski, Joe Omernik, Barb Mlodik, Norma Anderson, Jill Kumenius, Julie Firkus, Nancy Osowski, Dan Mahoney (Village of Plover), Steve Brazzale (Portage County Zoning), Deb Clements (Dept. of Commerce), Chris Walport, Glen Lockery, Sherri Zdroik, John Zdroik, Kate Zdroik, Neil Parker and Warren Zander

Motion: Gemza/Garski to appoint Kaminski as Chair of this meeting in the absence of the Village President.  All in favor. None Opposed. Motion Carried.

Public Requests for Consideration: None

Property Insurance:

Agent Bob Clabough presented a renewal for property insurance in the amount of $ 20,444.00. He explained and increase in Worker’s Compensation due to the added number of First Responders payroll. First Responder’s are responsible for the premium increase. He also presented processed losses as a Lift Station struck by lightning, Roof collapse on the Community Hall, Fire Call to the Burn site and a Worker’s Compensation Claim. He gave a brief detailed explanation of the entire policy.

Motion: Garski/Williams to approve the Property Insurance Renewal from Clabough Associates Inc. in the amount of $20,444.00. All in favor. None Opposed. Motion Carried.

**Resident Lisa Mancel-Skyles suggested the board make a motion to notify all board members (set up proper channels) anytime there is a situation involving property insurance to prevent tension.

 Motion: Williams/Gemza to create a policy for processing property insurance claims. All in favor. None Opposed. Motion Carried.

Minutes:

The Clerk reported requests by several trustees to clarify the vote taken at the August 25, 2008 meeting. Gemza, Williams and Moore all notified the Clerk they did not vote on the motion made by Rutta, seconded by Garski to reverse the decision, made at the July 31, 2008 meeting, to close the Community Hall (4-H) building until further notice and allow the building to be open for the 2008 Fair with the condition that a report from the Fair Association be received 5 days after their September 16^th, 2008 meeting. The report must address overall repair intentions and a specific review of the ceiling tiles by a certified professional.

Clarification on the Voice Vote of the August 25, 2008 meeting is as follows:

Kaminski was absent. Williams and Gemza stated they did not vote. Moore previously notified the Clerk she did not vote. Garski stated she voted and it is assumed that Rutta and Osowski voted since they did not report otherwise.

Motion: Gemza/Garski to accept the clarification and approve all other minutes as read.

All in favor. None Opposed. Motion Carried.

Central WI Economic Development Regional Loan Fund:

Steve Brazzale (Portage County), Dan Mahoney (Village of Plover) and Deb Clements (Dept. of Commerce) gave a presentation regarding the status of the Regional Revolving Loan Fund. All participants in the 4 counties should pass their Resolutions no later than October to implement the Regional Program.

The benefits and administrative aspects of the regional fund were explained consisting of oversight, local review and regional review committees.

All outstanding loans will remain “status quo” as far as the existing payments and terms of the loan. Default loans will be processed by the Dept. of Commerce and the Village Board on a case by case basis. The Village board currently has the option to utilize Portage County as their administrative committee

Motion: Garski/Williams to postpone approval of the Resolution to Participate for the October 13, 2008 Board meeting to allow discussion with the Village President regarding his roll in assigning committee members and signing documents. All in favor. None Opposed. Motion Carried.

UNFINISHED BUSINESS:

Sewer Generator bids:

Motion: Kaminski/Gemza to officially reject the Sewer Generator bids from Kohler in the amount of $27,850.00 and Cummings/Onan in the amount of $32,745.44 presented at the April 14, 2008 meeting by Earth Tech. All in favor. None Opposed. Motion Carried.

Mural Paint Shield:

Motion: Garski/Williams to approve purchase of a 5 gallon pail of sealer from County Materials Corporation in the amount of $62.50. All in favor. None Opposed. Motion Carried.

The product will be applied by the Village using a paint sprayer.

Directional Sign on Highway 66

Bid proposals from Rent-a-Flash and Sign Pro were presented.

Motion: Williams/Garski to postpone decision until October 13, 2008 meeting to gather clarification on materials provided in the bid proposals. All in favor. None Opposed. Motion Carried.

Coffee Cup Loan Payment: Anderson Law Firm cannot process collection due to a conflict of interest. Action is pending the decision to approve the Central WI Economic Development Regional Loan Fund.

Meeting Dates:

Motion: Garski/Kaminski to revert the regular meeting dates back to the 2^nd Monday of each month due to Moore’s classes being rescheduled. All in favor. None Opposed. Motion Carried.

Library Committee:

Motion: Williams/Garski to postpone assignment of the Library Committee to the October 13, 2008 meeting to receive legal advice and clarification on committee types and Open Meetings Laws. All in favor. None Opposed. Motion Carried.

NEW BUSINESS:

Fire District: There is no need for them to attend as the Fire Department will work directly with Thomas Bushman regarding his concerns about Fire District processes.

Main Street Tractor Pull:

The Threshermen as well as all other organizations must continue to annually request permission from the board to hold their events as the board is considering a permitting process.

Motion: Gemza/Williams to approve the Resolution to close Main Street for the Tractor Pull on September 27, 2008. All in favor. None Opposed. Motion Carried.

Animal Trapper-General Park Maintenance:

Chris Walport reported the vermin nuisance can be greatly reduced if the pallets, tires, rock piles and brush be removed from the area behind the demolition derby arena at the Fair Grounds. No action- Antigo Rendering will also be contacted for permission to trap on their land.

Rosholt Area Clinic Board:

Neil Parker (Clinic board) presented a history of how the Clinic was established, its use and maintenance. The Clinic board has unsuccessfully pursued an occupant and they would like the Village board to consider the building as a branch library site. The Portage County Library board and Dr. Seavecki are supportive of this option. The Clinic is a charitable organization which provides area scholarships. Several scholarship recipients have graduated and are working (practicing) in the medical field. Due to the Clinics’ ties to the community, they are willing to discuss a charitable means of transferring the Title of the building to serve the Village as a library branch.

No action

Curator for Museum:

One letter was received from Arnie & Debbie Kaminski.

Motion: Kaminski/Gemza to postpone assignment until the October 13, 2008 meeting due to the fact that Kaminski will abstain from voting and there would not be a quorum present to vote. All in favor. None Opposed. Motion Carried.

Glen Lockery-Historical Presentation:

Glen is the grandson of John Gilbert (J.G.) Rosholt, the founder of the Village. He gave an update on the status of the home at 237 Main Street being listed on the National Historical Registry. Glen gave a brief history of the Village of Rosholt to emphasize his reasons for wanting to preserve the building. Open House during the Labor Day weekend raised some funds towards the required $25,000.00 endowment. He thanked the Village for their support of the project.

It was suggested the home and the Rosholt Pioneer Museums be marketed to compliment each other.

Operator License:

Application and background report were presented.

Motion: Gemza/Garski to approve the operator’s license for Sharon Johnson.

Roll Call vote: Williams-aye, Gemza-aye, Garski-aye, Kaminski-aye. All in favor. Motion Carried.

Roof Repair Update:

The Buildings & Grounds committee received information that replacing the roof with the same type may not be recommended.  Core samples indicated there has been significant leakage and it has outlived its use.

Williams will obtain a bid for a different type of roof.

Street Maintenance:

8:50 p.m. Kaminski went home to get bid proposals

8:55 Kaminski returned

The Street Committee recommends replacing sidewalk at 137 Mason Street and 297 East Street. They also recommend new sidewalk to extend South from 297 East Street to end at Center Street.

Bid Proposals were presented as follows:

Stroik Construction, LLC $4,564.00

Joe’s Concrete $2605.00

There was some discussion about sidewalk thickness and rather excavation is included in the bid. Stroik has included excavation costs and Joe’s makes no mention of excavation. It is assumed the sidewalk thickness will be 4 inches.

The Street Committee recommends Stroik Construction LLC at $4,564.00

 

The committee also obtained bid proposals to pour a slab at the Village Office parking lot.

Stroik Construction LLC $6,208.00 without excavation and $6,708.00 including excavation at 4 inch thickness

Joe’s Concrete $7,100.00 at 5 inch thickness and no mention of excavation.

There was discussion about rather excavation is included and it was suggested the 5 inch thickness be installed.

Bids for Asphalt were also obtained:

Fahrner $6,698.00

American Asphalt $6170.00

The committee recommends Stroik Construction LLC at $6,708.00 (4 inch thick concrete with excavation).

Motion: Gemza/Garski to accept the Street Committee recommendation and approve the bid proposal from Stroik Construction LLC in the amount of $4,564.00 to replace and add sidewalk, Also to approve Stroik Construction LLC in the amount of $6,708.00 to pour the parking lot at the Village Office.

All in favor. None Opposed. Motion Carried.

Payment of Invoices & Statements:

Motion: Williams/Kaminski to pay invoices as read with the following exceptions:

Deny $100.00 payment to YMCA Teen Program

Fahrner Asphalt will be paid partially by the Village and the remaining part by the Sewer.

All in favor. None Opposed. Motion Carried.

Motion: Gemza/Kaminski to adjourn. All in favor. None Opposed. Motion Carried.

Adjournment: 9:35 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: October 17, 2008

VILLAGE BILLS PAID SEPT 2008

Check #	Vendor	Amount	Check #	Vendor	Amount
010554	Rosholt Fire District	$1300.00	10555	WI Dept of Justice	$5.00
010556	WI Public Service	$11.45	010557	Veolia Environmental	$1685.33
010558	Fahrner Asphalt	$2272.00	010559	Schierl Inc	63.64
010560	Betty Williams	$118.86	010561	Arnie Kaminski	$20.96
010562	Alliant Energy	$961.95	010563	Amherst Telephone	$105.65
010564	Anderson Law Firm	$1106.55	010565	BP Amoco	$99.89
010566	MasterCard	$189.70	010567	MN Life Insurance	$40.79
010568	Firkus Lumber Co	$206.98	010569	Nelleson Contracting	$71.00
010570	Fire Pro Inc.	$313.30	010571	Rosholt 1st Responder	$4715.00
010572	Election Inspector	$40.00	010573	Election Inspector	$40.00
010574	Election Inspector	$40.00	010575	Election Inspector	$40.00
010576	Chief Election Inspect	$100.00	010577	Payroll	$454.00
010578	WI Dept of Revenue	$204.20		Federal Withholding	$872.32
	WI Retirement	$605.38	010579	Payroll	$443.05
010580	WMCA District 7	$15.00	01581 & 01582	Quarterly Health Benefit	$2250.00
010583	Clabough & Assoc.	$20444.00	010584	Rosholt Sewer	$91.04

 

SEWER BILLS PAID SEPT 2008

Check #	Vendor	Amount	Check #	Vendor	Amount
4157	Amherst Telephone	$69.74	4158	MasterCard	$71.74
4158	Alliant Energy	$688.64	4160	Rosholt Automotive	$64.87
4161	MARC	$517.52	4162/4163	Payroll	$919.96
4164	WI Dept of Revenue	$94.70	4165	Alltel	$24.04
4166	Village of Rosholt Streets	$1136.00		Federal Withholding	$650.49
4167/4168	Payroll	$968.90

   

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Village of Rosholt Minutes

Streets/Buildings & Grounds/Parks Committee

Wednesday September 17, 2008

7:00 p.m. at State Street Lift Station

APPROVED OCTOBER 13, 2008

Roll Call: Rick Osowski, Chain Williams and Debbie Peplinski (Absent: Betty Williams, Arnie Kaminski and Lee Miller)

Also Present: Bob Kurszewski

The meeting was called to order and discussion began regarding drainage problems at the North end of State Street.

There is no cost, other than Village labor, therefore; a decision was made to authorize Maintenance Bob to install 2 used culverts, cut down a pine tree and angle the culverts through the woods. Since Stroik Construction LLC is installing a parking lot at the Village office, Bob will have him haul that fill to State Street. Bob will contact Digger’s Hotline on Thursday and start the project on Tuesday, September 23, 2008.

Meeting Adjourned 7:30 p.m.

Debbie Peplinski, Committee Secretary 

 

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