Call to order: by Chairman, Joy Garski

Pledge of Allegiance

Roll Call: Joy Garski, Duane Dobbe, Bob Kurszewski, Kelly Hodge
(absent, Travis Firkus)

Request to Vacate (Disconnect) Sewer at 178/188 Depot Street
Roger and Peggy Wanta, owners of 178 & 188 Depot Street have asked the Sewer Commission to review their request to disconnect the sewer at 178 Depot as the building will be used for residential storage.
The Clerk provided excerpts from previous minutes comparing similar requests and the history of board decisions regarding them. New storage units without sewer were also mentioned.
After reviewing 3 properties with similar requests or situations, the Sewer Committee agreed that a written policy be created as a guideline for processing these requests. They will present this policy to the board for approval at a later date.

At the September meeting, the committee will recommend to the Village Board that the sewer be disconnected at 178 Depot if the owners agree to vacate the well following state regulations and remove the plumbing within the building. Maintenance Bob will inspect the property to verify compliance.

Potato Washing Station: Maintenance Bob stated Joe Malek has contacted him with the possibility of erecting a building to be used as a potato washing station. Bob explained to Malek that there are several aspects of the project including DNR Regulations, engineer designs, State building permits, etc. No further action has been initiated by Malek.

The committee discussed the need for some sort of monitoring for unique business types.
Flow meters were mentioned. These ideas will be presented for approval in the written policy.

Budget
Sewer user fees were discussed. It is apparent that individual uses need to be reviewed to adjust the fees accordingly. Procedures for how to maintain uniform rates will also be part of the written policy presented at a later date.

The committee will meet the first week of October to review the budget.

Motion to adjourn:  Hodge/Kurszewski. All in favor. Carried.

Adjournment: 9:15 p.m.
__________________________________________
Theresa K. Hartvig, Village Clerk-Treasurer

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Call to order: by President, Kelly Hodge

Pledge of Allegiance:

Roll Call: Joy Garski, Arnie Kaminski, Kelly Hodge, Rick Osowski, Betty Williams
(Absent: Cindy Gemza)

Also Present: Norma Anderson, Jill Kumenius, Jim Beckland, Tammy Beckland, Nancy Osowski, Chain Williams, Bob Kurszewski, Barb Mlodik, Peggy Wanta, Roger Wanta, Roy Simonis, Steve Rutta, Lee Miller

Motion: Kaminski/Osowski to approve the minutes as read. All in favor. Carried.

New Business:

Trustee Absence:  Cindy Gemza has requested approval of her absence at 4 consecutive Board meetings due to a scheduling conflict with her Nursing Class.
The Clerk and Trustee Betty Williams stated they researched the State Statutes and found no Stats regarding absences from meetings. The Stats address issues such as temporary vacancies of office due to physical or mental disability, but none refer to being absent from meetings. These findings were verified by the legal council of the League of Wisconsin Municipalities.

Questions asked by fellow trustees include:
Is this fair representation to the Village residents that voted for Gemza as trustee?
Is it fair to the Board to make decisions without all of the trustees input?

The possibility of changing the meeting dates was discussed. This could be done by amending the general ordinance to give the board authority to change the meeting date and time.
A resident wondered if this would allow future boards to change the meeting dates and times to accommodate their needs. If so, the meeting schedule could change each time there are new board members.

Motion: Garski/Osowski to approve 4 excused absences for Gemza to attend Nursing Class and that the subject be addressed if the situation changes. All in favor. Carried.

Election Workers: Hodge read the following paragraph submitted by the Clerk who has the responsibility of administration of Elections:
State Law mandates that all Polls be open from 7:00 a.m. to 8:00 p.m. This is an additional 2 hours as our Polls used to open at 9:00 a.m. Therefore, I have created 2 shifts for the poll workers. I am proposing that each poll worker receive $40.00 per shift, plus breakfast rolls and lunch for the mourning shift and supper for the evening shift. In the past the workers received $55.00 per day plus two meals. We are also required by law to have a Chief Election Inspector. This inspector goes to an initial training session as well as 6 hours of recertification every two years. She/he is also responsible for knowing how to operate the HAVA Election Equipment. The chief is at the polls from open to close including sorting and tabulating ballots. I propose the chief inspector receive $100.00 per election.
~This is an increase of approximately $100.00 per election. Poll workers are hard to find so I appreciate your consideration of this pay increase.
Motion: Osowski/Williams to approve the Poll worker wages as stated in the Clerk’s paragraph. All in favor. Carried.

Operator’s License Motion: Osowski/Garski to approve a license for Ashley Uhrmann. All in favor. Carried.

Stump Removal Bid Proposal: Resident Steve Rutta submitted a proposal to remove 2 stumps at Footbridge Park in the amount of $50.00.
Motion: Kaminski/Osowski to accept the bid. All in favor. Carried.

Children at Play signs: Hodge read a letter submitted and signed by a majority of the residents located on the Water Street Block. A total of 17 children live in that area and the parents are requested the Village post Children at Play signs.
Motion:  Kaminski/Williams to approve posting of the signs. All in favor. Carried.


Old Business:

Request to Disconnect the Sewer @ 178 Depot Street.
Property owners Roger and Peggy Wanta asked the Board to reconsider their decision to disconnect the sewer to the building they plan to use as residential storage. The sewer committee reviewed the request and compared it to two similar situations (Thomas Bushman @ 620 Grand Ave E. & Mike Firkus @ 286 East Street). Maintenance Bob inspected the sites and explained the well and plumbing situation to the Board. The sewer committee recommends the Board approve the request to disconnect the sewer at 178 Depot street if the property owners abandon the well, following state regulations, and remove plumbing within the building. Maintenance Bob is to inspect the site annually to ensure continued compliance.
Motion: Kaminski/Osowski to accept the recommendation from the sewer committee and approve the request to disconnect the sewer at 178 Depot Street. All in favor. Carried.

** The board directed the Clerk to send letters to the comparable property owners, Bushman and Firkus explaining their options for sewer Service.
 
The committee also suggested these options be made part of the written policy being created.
Snow Removal Equipment:
Previous Minutes do not have any supporting motions that indicate the Village would purchase snow removal equipment or perform the service of removing snow from Public Sidewalks. The board assured residents that they are aware of the snow removal issue and continue to work on a fair procedure.

Highway 66 Enhancements:
 ~Office Sign: Osowski presented the opportunity to another business to submit a proposal. He is not interested in the job, but stated the quote we received from Modern Signs is a good price.
~Directional Signs…Rent-a-Flash is waiting for us to supply a logo so they can prepare a Proposal.
~Village Entrance Signs-Kaminski asked the audience is he should pursue a design plan from Egle Landscaping to install landscaping that would make the signs more eye-catching.
~A bid from American Asphalt in the amount of $12,490.00 was presented. A resident asked if the board would consider getting a quote for cement.
~Other items mentioned were Painting & Tuck pointing the Village Office/Maintenance Building, a Village Hall Sign and Christmas Decorations.
Motion: Garski/Williams to approve enhancement funds for the following:
Landscaping around the Village Entrance Signs in an amount up to $3,000.00
Tuck-point & Paint the office/Maintenance Building in an amount up to $1,000.00
Purchase a Village Hall Sign in an amount up to $850.00
Replace Christmas Decorations in an amount up to $1,000.00
Deny the bid from American Asphalt and review the Blacktop project when the Budget year ends. All in favor. Carried.

Truck Purchase or Repair:
A Proposal from Rosholt Automotive Sales in the amount of $1952.67 and McCune Paint & Body in the amount of $1,996.09 for repairs to the Village Dump/Plow Truck was presented. The 1986 truck has approximately 68,000.00 miles shown on the odometer. This item is tabled to allow the Equipment Planning & Purchasing Committee to meet and bring recommendation to the board.

Sewer Committee Report:
The committee has plans to create a policy/procedure addressing common scenarios to present for Board approval in the future.

Motion: Williams/Kaminski to pay all invoices presented except for the Bill from ES & S in the amount of $5,370.00 for the HAVA voting equipment. All in favor. Carried.

Motion: Osowski/Garski to adjourn to closed session for bargaining purposes. All in favor. Carried.
Assessed Values were presented regarding parcel # 176-25-1020-B-1 and a sale price was established.

Motion: Osowski/Kaminski to reconvene into open session. All in favor. Carried.

Motion: Osowski/Kaminski to establish a purchase price of $3,000.00 to sale a portion of parcel #176-25-1020-B-1 (rail road right-of-way) to Mary Jane Zdroik to make her parcel # 176-25-1020-02.11 whole. All in favor. Carried.

Donation Motion: Garski/Williams to approve a gift for Maintenance Bob for 25 years of service to the Village. The gift to include a cake to be presented at Rippin Through Rosholt Day along with a hat and a pen set. All in favor. Carried.

Motion to adjourn: Osowski/Williams. All in favor. Carried.

Adjournment: 9:25 p.m.
____________________________________
Theresa K. Hartvig, Village Clerk-Treasurer

VILLAGE BILLS PAID-September 2006
BP Amoco    $61.14    Rosholt Fire District    $500.00
Firkus Lumber Company    $25.64    Fire Pro Inc    $317.40
Rent-a-Flash    $237.13    Rent-A-Flash    $1456.70
Tapco    $402.32    Egle Landscaping Inc.    $3418.00
Veolia Environmental Service    $1603.28    MN Life Ins Company    $37.25
Anderson Law Firm    $114.75    Fahrner Asphalt Sealers    $16,445.00
Rosholt Hardware    $93.79    Zarnoth Brush Works, Inc    $112.50
Rosholt Automotive Sales    $330.41    Alliant Energy    $2400.00
Alliant Energy    $929.95    BLI Lighting Specialists    $204.12
Amherst Telephone Co.    $98.74    Faivre Implement Inc    $616.08
Citgo Petroleum Corp    $133.95    WI Dept. of Justice    $5.00
MaryAnn Wieczorek-election    $40.00    Carol Beckland-election    $40.00
Arlene Malek-election    $40.00    Jerry Landowski-election    $40.00
Judie Wiener-election    $100.00    Coffee Cup-election meals    $47.00
Rosholt Fire District    $1000.00    MasterCard    $431.81
Duane Dobbe    $55.52    Bob Kurszewski    $627.30
Cash Donation to R.A.C.A.    $150.00    US Post Master    $39.00
Duane Dobbe    $76.71    Bob Kurszewski    $501.29
Bob Kurszewski-Health Care    $1500.00    Theresa Hartvig-Health C    $750.00

SEWER BILLS PAID-September 2006
Alliant Energy    $730.57    Team Lab Chemical Corp    $201.00
Amherst Telephone Co.    $74.14    Ben Meadows Company    $142.18
Diggers Hotline    $9.94    Alltel    $26.70
Commercial Testing Lab    $258.00    MasterCard    $13.25
Bob Kurszewski    $317.92    Theresa Hartvig    $569.10
US Post Master    $78.00    Bob Kurszewski    $394.21
Theresa Hartvig    $667.04       

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Call to order: by Chairman Arnie Kaminski

Pledge of Allegiance

Roll Call: Arnie Kaminski, Bob Kurszewski, Rick Osowski, Jim Beckland, Chain Williams (absent: Walt Hetchler)

The dump/plow truck was discussed. An average of 3,400.00 miles is placed on the truck annually. Kurszewski states there is an annual maintenance plan in place. The committee viewed the truck and discussed the option of ordering an inspection but agreed that no inspection will be ordered.
Maintenance Bob is instructed to obtain another estimate for Repairs. The committee feels the best option is to fix this truck rather than buy a new one. They will hold another meeting to review the proposal and decide on a recommendation to present to the Board.

There was a general discussion about hand and power tools. The Village owns some and Maintenance Bob receives an annual tool allotment for the ones he owns. The committee intends to develop a plan for tool purchases.

Motion to adjourn: Osowski/Beckland. All in favor. Carried.

Adjournment: 8:45 p.m.

______________________________________
Arnie Kaminski, Committee Chairman

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Call to order: by President Kelly Hodge

Pledge of Allegiance

Roll Call: Arnie Kaminski, Joy Garski, Kelly Hodge, Rick Osowski, Betty Williams
(Absent: Cindy Gemza)

Bob Clabough from Clabough & Associates presented a detailed explanation of our property insurance coverage and submitted a proposal for coverage in the year 2007.

He also explained the State Property Insurance Program, based on his involvement through the Rosholt School District with the following highlights:
~The state does not offer coverage for equipment breakdown. We would need to obtain a separate Boiler & Machinery policy for this.
~Their insurance policies carry a minimum $5,000.00 deductible
~State premiums used to be considerably less expensive; however, a few years ago they tripled their rates due to claim losses. Now they are very competitive.

Clabough states that $3,000.00 is an adequate premium to charge the Fair Association for coverage on the buildings they own.

One of the trustees asked about submitting claims for damage to buildings at the Fair Park. Clabough stated that there are no policies in Wisconsin that cover varmints like squirrels or mice. He does not suggest submitting claims for damage that has been caused by years of neglect such as branches rubbing against a roof.

Our insurance policy expires on October 1st, 2006. The new premium is $20,903.00, an increase of 2%. Clabough states this policy has no gaps, it’s the best he’s ever seen and he is confident he has competitive pricing.
Motion: Williams/Garski to accept the renewal proposal in the amount of $20,903.00 and authorize payment of the invoice due October 1, 2006. All in favor. Carried.

Motion to adjourn: Kaminski/Garski. All in favor. Carried.

Adjournment: 8:05 p.m.

________________________________
Theresa Hartvig, Village Clerk-Treasurer

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Call to order: by President, Kelly Hodge

No flag available for Pledge of Allegiance

Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Kelly Hodge, Rick Osowski, Betty Williams and Attorney Brian Formella.

Also Present: (taken from sign up sheet): Daniel Colrud, Tammy Beckland, Carol Beckland, Jim Beckland, Steve Grill, Bob Kurszewski, Christine Kostuch, Chain Williams, Steve Edseth, Cheryl Mueller, Ken Johnson, Jill Kumenius, Nancy Osowski, Holly Bembenek, Mike Garski, Dave Stanislawski, Judy Kruzicki, Ken Blumke, Janet Blumke, Craig Anderson, Norma Anderson, Candy Wiza, Jerry Landowski, Mike Zdroik, Larry Stan, Lee Miller, Mike Hodge, Phil Thorp, Dave Larson, Phyllis Landowski, Debbie Peplinski, Michelle Simonis, Dean Onan, Kris Kazemba, Clark Blumke, Sharon Johnson, Dorothy Knopp, Bill Skibba, Larry Kosmalski, Chris Martin, Shane Weronke, Rick Shiller, Jeff Glodowski

Hodge introduced the meeting by stating it is the Village’s responsibility to manage its property. The Fair Park belongs to all of the residents and it is essential that we get the maintenance matter resolved for the benefit of the entire community. The purpose of this meeting is to review the Lease Agreement with the Fair Board. None of these matters are directed personally, they just need resolution.

Highlighted portions of the Lease Agreement were read aloud and explained by Attorney Brian Formella. He suggests this Lease can be viewed as a Landlord/Tenant Relationship.
Section 4, Paragraph A: Formella states the Village Board may want to change the language to reflect more Village Control.
Section 4, Paragraph F: This validates that all new construction or improvements are owned by the Village.
Formella expressed his personal opinion as an area resident. He attends the Fair with his family and feels it is a great asset and a great community event.

The Village Board is given the opportunity to address the audience and is advised that they may respond at any time during the meeting.
Those who signed up to speak must wait to be called upon. Everyone will be given the chance to be heard.
~A Fair Board member asked if the Fair could have the opportunity to respond to comments as they are given. Formella stated the meeting was not posted as a Public Hearing, therefore, Village President has the authority to call the meeting as she sees fit.
Hodge stated, if the Fair Board or others in the audience have a response, they can raise their hand and she will call on them.

Two letters submitted by area residents (on file) were read aloud. Both letters expressed disappointment in the Fair Board for their lack of communication; one regarding volunteer painting service, the other for hosting a party at the facility.
Norma Anderson response-“I dealt with the lady about the party and I didn’t know the invitations were done”

Resident Comments:
~Tammy Beckland-I am proud to live in Rosholt, there’s no better place to live. The fair grounds should be maintained in the best possible condition to show pride to ourselves and to others.
~Craig Anderson gave his account of the history of how the Fair and buildings were established: In 1920 J.G. Rosholt leased a portion of the hill to the Village for an annual fee of $15.00 with a provision that the Village invest $300.00 in improvements over a given number of years. The Fair Association was incorporated in 1926 at which time the Fair Association built the Community Hall. Additional improvements included grading land that now serves as the present Midway, Peterson Lot, Commercial Building and Dinner Stands. Up to this time, the land was leased and every single improvement on that property was bought and paid for by the Rosholt Fair Association. “Without the existence of the Fair Association, the hill would still be just a piece of dirt, I think it’s important that people know that. “ When J.G. died, his estate was handled by his son, Carl Rosholt. It wasn’t until 1948, after the Fair Association had bought land East, North and West of the Community Hall; Carl requested those parcels be deeded to him so that he could gift the land to the Village. It is also important to note that J.G.s’ original lease agreement in 1920 specifically stated that the hill was to be used as a Public Park and a Fair, no exceptions; so in 1948 the land was deeded over to Carl. who donated it to the Village as a gift. Up to that time, the Village had no vested interest in the gift.  The only vested interested that the Village has in the Fair grounds now is half of the cost of the main road which was initially installed by the Fair Association and a $2,000.00 check dated 1968 for the power house. (Total cost $18,000.00) In 1931, a $75.00 donation and $100.00 in 1934. That’s the Village’s vested interest, of course a legal interest is another thing, but this is an account of monies invested by the Village, so as you can see, in the past 80 years it totals less than $3,000.00. Later, another motion was made to deed the land and buildings to the Village for the purpose of a unified property insurance plan to obtain a lower premium rate.
The Fair association pays for everything such as property insurance, sewer, grounds maintenance, electrical and anything that goes on up there. “I’m done, for now”
~Mike Zdroik- What is the real issue here? Are we talking 1920’s of the present? I will respond once I here the Village Board’s concerns and the Fair Board’s response.
~Lee Miller-4-H members and Portage County 4-H leaders had a major fund raising event to donate $ toward the Pinkerton Building.
~Mike Hodge-Fair is important to Town, our goal tonight is to maintain the current lease and try to move forward by working together to improve the grounds.
~Dave Larson- Too many rumors, it is between the two boards to resolve. The Fair board is trying; we want to put on a good Fair. We are trying to uphold the lease. We completed the list that you provided from your building inspector. Everything doesn’t look brand new, but neither does a 100 year old house. I think we can work this out if we work together.
~Debbie Peplinski-She walks through the Park 3-4 times and week and thinks it is beautiful. It is sad that it is not utilized more.
~All others passed for now.

Board Members:
~Rick Osowski-It just doesn’t seem like the buildings are being kept up. Excuses such as money and time are always offered. Folks show interest in renting the park, but things are not taken care of adequately for them to do so. If things were maintained better, more folks would rent the facility and more funds would be available for improvements. “I just don’t think things are being taken care of well enough at this time.”
~Dean Onan (President of Fair Board) asked what was not being maintained.
Osowski response, paint peeling, broken window, rotten beams……

At this time the Inspection performed by the Building Inspector was reviewed. The Fair Association states they have completed all the repairs mentioned in the report.

~Cindy Gemza-Respects the Fair Association’s effort toward the work done this year. Why did it take us having to hire a building inspector to point out to you some of the things that need to be repaired?
Onan response: We have plans to complete some of the steel buildings by replacing the insulation and siding.  Hog barn and dairy barn were mentioned too.
When the demo derby is paid off, we will have more funds to make repairs.

Broken windows were mentioned. The Fair Association denied there were any broken windows in need of repair. Pictures were presented to indicate there are.
The attorney feels that both parties are expressing interest in resolving the matter. Both parties seem to agree that repairs are necessary. Perhaps the subunit of each Board could be formed to work together to solve these issues.

Public & Board Comments:
~Judy Kruzicki- The bathrooms are disgusting! The demo derby has trees growing up in it. What is going to be done about these things?
~Sharon Johnson-States she is a new resident in the area and this is her first year as a Fair Board Member. It seems to her that the Fair Board did pretty well at improving things this year. She doesn’t know what folks want the Board to do with outside toilets. They’re going to smell no matter what.
~Betty Williams-Are the bathrooms pumped out now?
Response: They will probably be pumped out within the next two weeks. They are pumped out every year.
A previous Fair Board member stated that at one time, the County Park department advised the Fair Board of a specific brand of chemical to use to prevent odor. The facility at the Fair Park was tested and it appeared they were only using bleach. To this member’s recollection, the suggested chemical was never purchased.
Response: A chemical ZEP was put in this year and the facility was flushed with the Fire Truck prior to the Fair.

~The Village Board states that since August, 2006, they have not received anything in writing from the Fair Association that indicates the building inspection report has been satisfied. More details of the building inspection report were discussed including rotten beams and the manner in which they are repaired.
~At this time, Craig Anderson tried to make made a comparison of the age and condition of the Fair Park compared to homes that are 100 years old. It appeared as though he made a personal attach on Trustee Kaminski by stating that Kaminski has rotten boards at his house. Anderson was reminded that this discussion is about the Fair Park and not to be compared to personal property.

~Mike Zdroik- No improvements have been made for 20 year. The Fair Board has not been receptive to changes. “They better make some changes or the Village Board will.”
(Applause from the crowd)

~Holly Bembenek- Why now? Where were the complaints during the past 15 years?
Response: People are not comfortable going to the Fair Board with their concerns…. (Big uproar from the audience)
New Fair Board members state there are several new members and folks should give them a chance. A brief history of the concerns received and responded to in the past was mentioned such as requests from the 4-H organization and the water supply.

Availability of funds:
The Fair board states that all their profits are put back into the Fair. A lot of their dollars are spent on operating the Fair. There is not a lot left over for repairs.
~Betty Williams-“Since you brought up money…. Did you make money this year?” Do you have any idea of how many people were at the Fair? Do you have accountability for how many people come to the fair or how much you generate at the stands? She suggested wrist bands or a double ticket method
Response, we haven’t had a meeting since the Fair. It is too hard to maintain a system for accountability. There are too many stands to keep track of each one individually. Have you ever been to the Fair right after the parade? Too crowded to keep track of everyone. They do have a gate total.

~Mike Garski-How many buildings does the Village own?
Response: 15 by the Village, 7 by the Fair Association
Garski-Would the Village consider taking control of the Park and charging the Fair Association more for rent?
He also suggests that the person making repairs at the Fair grounds be a professional contractor rather than just local folks. Placing two boards on either side of a rotten board to brace it up is no way to repair a building. Rotten boards should be replaced completely.

Rumor Clarification:
When the present cheese curd stand was built, how many estimates were gotten? I was told that it was suggested the Fair board get more than one estimate and that suggestion was denied. I was also told that, partially through the project, the builder said he needed more money (so many thousands) to complete the stand and the construction costs were more than anticipated and the builder was told to go ahead and complete the project. Is that what goes on all the time? Is that a good way for the Fair to conduct business? I want to know if this rumor is true.
Response: Bruce Wormsbacher was working for the Fair at the time so we did not get any estimates. He gave us an approximate cost and we had him construct the building.
~Carol Beckland (previous fair board member) recalls his estimate was $16,400.00 and it cost us over $20,000.00, and I found out, being on the Fair Board, from somebody else in town that he told in town that he did not have enough money to finish it and so they just told him, whoever, to go ahead. As far as I know being on the Fair Board at that time, it was not approved by the board.

Finances:   
~Clark Blumke-How many times was the park rented out this year? It seems to me that this is an avenue that should be looked at more closely to generate more revenue. There are graduation parties, weddings and family picnics that could all be held at that beautiful facility.
Response: Once, to the Threshermen. We donated the park to the FFA Alumni for the 4th of July Fireworks and the Faith Lutheran Church Auction. Spots in the commercial building were donated during the Fair weekend to the Boy Scouts, Spinal Cord and School Emergency Response Team (SERT).
~Jim Beckland states that Amherst has something going on in their facility every weekend while our park sits here dead.

~Chris Martin- Have the Fair Association budgets, the actual expenses and the improvements ever been reported to the Village Board? That might help clear up the confusion as to where the money is spent and what’s been improved upon.
Response: Dorothy Knopp, Fair Association Treasurer states there is a financial report that is printed in the Stevens Point Journal annually. It’s all in there.
~Judy Kruzciki states their snowmobile club runs a stand and has been asking for a detailed report for years and the Fair Board will not supply them with one.
~Carol Beckland asks if the Fair Board has a financial committee?
Response: There are 15 of us.

~Lee Miller-One of the things I heard this year during the band Spicy Tie is “they should do this more often” When I was on the fair board, we tried to have a band and there were members on the Fair Board that did not lift a finger to help the thing go, however, their were community residents that volunteered their time and services to get it set up I had stated ahead of time that we may lose money the first time, but, from the point forward a band should bring revenue. Boogie and the Yo Yo’s was the band and we did lose money. We went through a booking agent, but we learned to do it different the next time. That very band stated they would return to the Fair for $2,000.00. We were voted down to have them come back, we were voted down not to try another concert. Boogie and the Yo-Yos were also booked at Merryland Ballroom and the place was packed. He has had a band every year since and that has hurt the Fair.
Another thing that hurt financially was the removal of the baseball tournament. If you don’t have something to draw a crowd, you’re not going to get revenue. We were willing to try concerts all during the summer to generate even more revenue.
Response: Fair Board does realize that who you offer does determine your crowd; however, it can backfire due to weather and economy.

~Debbie Peplinski- If you are receptive to people helping, then why didn’t you accept the volunteer painter whose letter was read at the beginning of this meeting?
Response: She painted 2 buildings and then she was going to paint the pig barn. At her age, there is no way that she should be on a ladder for liability purposes. Both buildings that needed painted required a ladder, Dean Onan states he would not paint those buildings himself.
Steve Grill states he is a professional painter and he worked with the volunteer on painting the #1 food stand, and in his opinion the volunteer did not do a very good job. Someone asked, What did that matter? When he responded. “What do you want, a good job or a shitty job? Hodge used the gavel and dismissed him from the meeting for using profanity.

Hodge says she’s glad to here that it seems like this can be figured out if we work together. She also stated she thought this meeting was an opportunity for residents and organizations to be heard after so many years of feeling like they couldn’t go to the Fair Board, for whatever the reasons. The Village Board wanted them to have their say and she hopes that the Fair Board wanted them to have their say also. This is the community’s Fair and the community’s property. She’s glad that everyone got to be heard in a controlled environment.


Since resolving the Lease Agreement is the main objective, the Village Board will hold a Closed Session to determine further action. Attorney Formella states the maintenance aspect needs to be determined as well as a business plan to maximize revenues and maintain the asset. When the Village Board meets in Closed Session, they need to determine what they want to see happen to their asset. They are in a position to hold the Fair Association accountable for upholding those requirements. 98% of this will probably be resolved with communication.

Hodge agreed. After the Village Board’s closed session, the Fair Board will be presented written documentation of our decisions. She would like to have both boards agree to meet and discuss a business plan that will benefit both entities.
~Joy Garski agrees that communication my help resolve these issues.

~Lee Miller- asked how a person goes about getting on the Fair Board. Are you happy with your current members or are you open to having new members with fresh ideas? When I was on the fair board, someone suggested their wife be nominated and the Fair board’s response was “ Husbands and wives are not a good idea when the board already consisted of several husband and wife combinations. There are several inconsistencies like these that the community people are upset about. Things like this cause problems for the Fair Board. At one time we were trying to vote on bylaws and they kept getting voted down and one night the vote was cast and then 6-8 people resigned from the Fair Board.
The attorney suggests that the Village Board obtain a copy of the by-laws. It is the responsibility of the Village Board to make sure this asset is correctly managed in the nature of Public Interest.

The Fair’s answer to how you get on the Fair Board:
You must notify the Fair Board that you want to be nominated and then you are placed on the ballot in December. They vote annually in December.
Are their terms? Just for the officers.
Why isn’t there a public vote for the Fair Board?

Hodge asked, since there seems to be a community concern about how to get on the Fair Board, Would you be willing to discuss opening up the Fair Board for more than what you have on there?
Response: We can’t.
What about adding a Village Board member to the Fair Board?
Response: We can’t, it’s in the by-laws.
Well, if you write your own by-laws. They can be changed.

After Dean Onan explained the process for being voted onto the Fair Board, Hodge said, ”So you elect each other? (applause from the audience)

There was a lengthy discussion about the process for voting for the Fair Board as opposed to voting at a Village Election. The difference is that a Village Election is a public vote of the residents of Rosholt and the members of the Fair Board are the only ones allowed to vote for their board members. After this discussion, Hodge asked for a show of hands to indicate who would be interested in becoming a Fair Board Member. About 15 folks raised their hands. She then asked the question again…..Now that you have seen the show of hands, are you willing to entertain the option for adding more board members? Some were opposed and some were for.

Someone asked if the Lease agreement with the Fair can be broken? If so, then breaking the lease would automatically dissolve the current Fair Board and then a whole new board would need to be created.
The attorney reiterated his previous comment that it seems like some of both board are willing to work together so the boards should try to resolve these matters through communication rather than breaking the lease. The lease can be re-written to include language that holds the Fair Board more accountable to the Village Board. He suggests the Village Board have a closed session to discuss the terms they’d like to see in the agreement..

Michelle Simonis said the Booster Club runs the lower beer stand and wanted to know if the clubs running that stand could have some input on the bands that are chosen?
Fair response: We tried to give them some input this year.

Hodge thanked everyone for their comments and stated the Village Board will hold a closed session on October 9th, 2006. After that meeting, the Fair Board will be presented with a written Statement from the Village Board.

Motion to adjourn: Osowski/Kaminski. All in favor. Carried.

Adjournment: 9:05 p.m.

___________________________________
 Theresa K. Hartvig, Village Clerk-Treasurer

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