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Call to order: by President Larry Kielblock

Pledge of Allegiance:

Roll Call: Larry Kielblock, Travis Firkus, Don Kontney, JoAnn Burk, and Richard Mansavage

Also Present: Betty Williams, Bob Kurszewski, Norma Anderson, Jill Kumenius

PUBLIC REQUESTS FOR CONSIDERATION:

Betty Williams requested an update on the memorial Park bench replacement. We have a bench and the plaque but it won't be put in the Park until Spring.

Later in the meeting, Betty asked if the Clerk-Treasurer position is ever advertised, at the time of re-appointment, in case someone else wants to apply for the position.-Theresa will research for an answer. 

Norma Anderson requests the trees at the corner of the Lions Park Shelter be trimmed or thinned out to maintain traffic visibility.
She also requested the weed commissioner take a look at the condition of the property at 308 East Street owned by Kenneth Brown.

Jo Ann Burk suggests the Portage County Sheriff's department move the electronic speed trailer to the bottom of the hill. 

Minutes:
Motion: Burk/Mansavage  to approve the minutes as read. All in favor, none opposed, motion carried.

UNFINISHED BUSINESS:

Trustee Vacancy:
The Village Attorney's opinion was distributed. The board understands he considers a quorum to be 4 out of the original 7 elected positions. The board either needs to appoint trustees to fill the vacancies or make sure they conduct business with at least 4 trustees. He also supports the decision to permanently reduce the number of trustees to 5 by adopting a charter ordinance.
Motion: Mansavage/Kontney to permanently reduce the number of trustees to 5 and authorize the Village attorney to draft a charter ordinance. All in favor, none opposed, motion carried.


NEW BUSINESS:

Threshermen:
The Threshermen would like to remove some buildings at the Fair Park and reconstruct the track used for their tractor pull. Since  no one from the organization was present to discuss their proposal, the item will be placed on a future agenda.

Village Hall Use:
Motion: Burk/Kontney to approve use of the Village Hall by Faith Lutheran Church to conduct a bake sale on November 19, 2011. There will also be individuals selling wreaths. All in favor, none opposed, motion carried.

Trick or Treat hours:
Motion: Firkus/Kontney to set Trick or Treat hours for Sunday, October 30th from 5:00-7:00 p.m. All in favor, none opposed, motion carried.

Burn Site Hours for Fall Clean up:
Motion: Firkus/Burk to set Fall clean up hours as 7:00 a.m. till dusk every day (including weekends) from October 15th-November 6th. All in favor, none opposed, motion carried. (Travis Firkus will close the gate at 7:00 p.m. on Sundays)
-There was a discussion about the sign being maintained. JoAnn Burk will work with Bob to make a replacement sign out of vinyl.

Donations for Collins Lake:
Collins Lake has obtained an aerator and they are seeking donations for funds needed to operate it, this winter, in the amount of $500.00-1,000.00. The general consensus is to let the DNR and Lake Association take care of their operating costs.

Ordinance Codification:
General Code has supplied the final draft of our Code of Ordinances. They strongly recommend we have our Village Attorney review the final draft prior to adoption.
Motion: Burk/Firkus to authorize the Village Attorney to review  the final draft of the proposed  Ordinance Code of the Village of Rosholt. All in favor, none opposed, motion carried.

Employee Handbook:
The grievance policy approved at the September meeting has been added and the clerk requests the paragraph pertaining to comp time be removed.
Motion: Kontney/Mansavage to approve the changes to the employee handbook which includes adding the grievance policy and deleting the paragraph pertaining to comp time. All in favor, none opposed, motion carried.

Wages for Poll Workers:
The clerk proposes a pay increase to at least minimum wage for the poll workers and an additional $.50 per hour for the chief inspector. The evening shift to be paid an additional 1-2 hours as it includes sorting and counting the ballots-a huge job! This increases the 2012 election budget by $180.00.
Motion: Firkus/Kontney to approve the poll worker wage to always be at least minimum wage and an additional $.50 per hour for the chief inspector. The evening shift poll workers will be paid additional hours for the time spent sorting and tabulating ballots. All in favor, none opposed, motion carried.

Playground Fall Material:
Reimbursement funds for the footbridge have been received from FEMA. After completing the foot bridge, we have an overage of funds in the amount of  $4,590.00. Maintenance Bob is proposing we allocate the funds to place recycled rubber fall material in the parks. Action is postponed to allow for a firm price quote.

LRIP Project Substitution:
The Clerk explained the LRIP program. Currently the Village has an approved application to complete a reconstruction project on Park street to alleviate a drainage problem that affects Firkus Lumber. Firkus Lumber (Travis) said the flooding issue starts at the field and restructuring Park Street will not fix the problem. Re-ditching that road is feasible, but there's not enough traffic to justify a complete restructure. Firkus has moved some gravel and Maintenance Bob opens the ditch each spring so the water runs faster. The only way to cure the problem is to run a culvert across Firkus Lumber, but the property owners will not allow the Village to obtain an easement for the culvert.
It is being proposed to submit an application to the D.O.T. for a substitution to move the project from Park street to the intersection of Main & Randolph. Project completion would be submitted in the Application for the 2012-2013 program.
Motion:  Burk/Mansavage to approve an application for a project substitution to move the LRIP from Park Street to the intersection of Randolph & Main. All in favor, none opposed, motion carried.

Dump Truck:
There is a used 2003 dump/plow truck in the Town of Winchester. If someone from the board goes to look at it, a special meeting may be called to take action.

COMMITTEE REPORTS: NONE

ROUTINE BUSINESS:

Payment of Bills:
Motion: Burk/Mansavage to approve the payment of bills as read. All in favor, none opposed, motion carried.

Notice of meetings and educational opportunities (included in packets)

Adjournment: 8:15 p.m.
Motion: Burk/Mansavage  to adjourn. All in favor, none opposed, motion carried.

Posted: November 15, 2011

VILLAGE BILLS PAID-October 2011
Check #    Vendor    Amount    Check #    Vendor    Amount
11668    Payroll    520.36    11669    Alliant Energy    1003.05
11670    WI Public Service    15.02    11671    Amherst Telephone    187.21
11672    Veolia Environmental    1938.26    11673    MN Life Insurance    42.30
11674    BP Amoco    157.52    11675    The Store    154.16
11676    Firkus Lumber Co.    310.53    11677    MasterCard    250.98
11678    AECOM    9171.85    11679    Grainger Inc    10.69
11680    Craig Anderson    14.30    11681    Rosholt Fire Dist    2511.93
11683    American Welding    62.90    11684-89    Trustee Payroll    1890.33
11690    Payroll    821.75           

SEWER BILLS PAID-October 2011
Check #    Vendor    Amount    Check #    Vendor    Amount
4617-18    Payroll    925.54    4619    Amherst Telephone    69.74
4620    Element Mobile    25.51    4621    MasterCard    77.76
4622    Alliant Energy    804.54    4623    Commercial Test Lab    150.68
4624    Diggers Hotline    28.80    4625    Roto Rooter    325.00
4626    Bushman Electric    332.45    4627    MARC    272.20
4628    State of WI     3797.70    4629-32    Trustee Payroll    1301.50
4633-64    Payroll    695.33           



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