October 2008 MINUTES
Note: These are the proposed minutes that will be approved at the next board meeting.

Village of Rosholt Minutes

Regular Board Meeting

Monday October 13, 2008

7:00 p.m. @ Village Hall (137 Main St)

APPROVED NOVEMBER 17, 2008

Call to order: by President Rick Osowski

Roll Call: Cindy Gemza, Joy Garski, Steve Rutta, Rick Osowski, Betty Williams and Arnie Kaminski (absent: Jessica Moore)

Also Present: Jill Kumenius, Norma Anderson, Chris Kluck, Barb Mlodik, Nancy Osowski, Chris Stanislawski, Dale Hartvig, Chris Martin, Kate Zdroik, Thomas Bushman and Donald Kontney

Public Requests for consideration:

Thomas Bushman is disconnecting the sewer at 357 Hanson Street and plans to utilize sewer at 620 Grand Ave E. The destroyed Body Shop on Hanson Street will remain standing until Spring due to the fact that his property insurance company is investigating the response time of the Fire District before processing his claim. Bushman feels the reason the building burnt to the ground is due to the slow response time of the Fire District, but he also states he is not blaming anyone. He requests the Village not send him any more letters regarding this property.

Minutes:

Motion: Kaminski/Gemza to approve all minutes as read. All in favor: None opposed: Motion Carried.

** Osowski asked for an explanation about creating a policy for processing insurance claims and Williams suggested putting it in the employee handbook.

The board was notified that the generator has not been returned yet.

UNFINISHED BUSINESS:

Curator for Museums:

Motion: Williams/Garski to accept the letter of interest from Arnie and Debbie Kaminski and appoint them as Curator of the Malcolm Rosholt Pioneer Museums. Kaminski Abstained, all others in favor. None opposed. Motion Carried.

Resolution for Regional (CDBG) Loan Fund:

Motion: Kaminski/Gemza to approve the Resolution to participate in the Central Wisconsin Community Development Block Grant (CDBG) Regional Loan Fund. All in favor. None opposed. Motion carried.

Coffee Cup Collection:

Motion: Williams/Kaminski to have the Regional Loan Board process collection of the defaulted Revolving Fund loan used to renovate the Coffee Cup Restaurant at 167 Main Street N. All in favor. None Opposed. Motion Carried.

Directional Sign for Highway 66:

This is postponed until the November 10, 2008 meeting to receive a response from Rent-a-flash regarding price quotes.

Williams stated she is working with the Highway Department for mileage signs to Rosholt. They are considering their installation along some of the major connecting highways.

Roof Repair to the Village Hall:

Williams presented bids as follows:

Commercial Roofing in the amount of $42,059.00

AGW in the amount of $81,605.50

Commercial roofing is the original contractor/installer of the existing roof on the Village Hall. They suggested a rubber roof using glue for installation eliminating the need for stones which would be removed and discarded at the sewer plant for Village use.

The roof needs to be replaced due to a leak causing moisture buildup and there is no danger of roof structure specified.

The Fire Chief (Chris Kluck) states Commercial Roofing replaced the roof at the Fire Station 2 years ago and the District is very satisfied with their product.  

Motion: Rutta to accept the bid from Commercial Roofing.

Motion withdrawn due to the need for clarification on roofing proposals

Budget amounts were discussed. It will be necessary to obtain a loan to install a replacement roof.

Motion: Garski/Rutta to postpone the decision until the Finance Committee meeting to be held in October. All in favor. None opposed. Motion Carried.

Library Committee: The general consensus of the board is to create a library committee as a subsidiary of the Village Board. They will gather information, consider options, search for grants and be the spokesperson at meetings with other entities involved in library decisions. Joe Gemza (authorized at the August 11, 2008 meeting) will proceed to gather committee members who will be approved by the board at their November 10, 2008 meeting.

Fair Board Report:  Chris Martin (fair board member) indicated the list of repairs received by the Village Board will be prioritized and undated periodically as items are processed. He would like the board to understand that this will be a slow process as the Fair Association does not have the capital to spend and proceeds were less this year.

Martin gave a report on the removal of the ceiling tiles in the Community Hall (4-H Exhibit building). On October 4, 2008 Chris Martin, Mike Schuster, Neil Simonis, Ken Damask, Harry Dahms and Betty Williams were on site while tiles were removed from the ceiling. Their opinion of the structure indicates the main supports are all very solid. There is water damage above the stage (SE side) starting to rot the top 4 ft of the wall and part of the stage floor. Also two angle supports above the stage were cut out at an unknown time and they need to be replaced for structural integrity. The Fair Board asked who will be financially responsible for maintenance of this caliber. The Village board stated the contract reads that the Fair Association is responsible for all maintenance.

Martin also stated the Fair Board is aware the siding and installation need to be replaced on the Commercial Hall.

Rutta asked is the Fair Board intends to remove the debris behind the demolition derby fence as suggested by the Village animal trapper. Martin said they will.

Forming a Fair Committee was discussed. Some of the Fair board members would like to create a “Friends of the Fair” advisory committee to bridge the communication gap.    Kate Zdroik suggests not forming a committee of any kind, but to require the Fair Board to give a monthly or quarterly report to the Village. No Action.

Chris Stanislawski stated there are several trees in need of removal. Mike Zdroik is willing to remove the trees free of charge and the Fair Association would have them made into lumber to be used toward future projects.

Motion: Rutta/Gemza to allow the Fair Board to pursue forestry options. All in favor. None Opposed. Motion Carried.

NEW BUSINESS:

Operator’s (bartender) license: Application and background reports were reviewed.

Motion: Williams/Kaminski to approve the operator’s (bartender) license for Neil Kosobucki. Roll call vote: Gemza-aye, Garski-aye, Rutta-aye, Osowski-aye, Williams-aye, Kaminski-aye. All in favor. None opposed. Motion carried.

Trick or Treat Hours:

The board agreed to set trick or treat hours as 6:00-8:00 p.m. on Friday October 31, 2008.

The Fire Department will station trucks at the east and west ends of town to help slow traffic.

Motion: Kaminski/Williams to allow the Fire District use of one stall at the Village Hall (old fire station) to give Halloween treats. All in favor. None opposed. Motion carried.

Faith Lutheran Church Bake Sale:

Motion: Garski/Gemza to approve use of the Village Hall by the Faith Lutheran church to conduct a bake sale on November 21 & 22, 2008. Also to allow sale of Christmas wreaths on the property. All in favor. None Opposed. Motion Carried.

Schierl Oil Bid: Schierl voluntarily submitted a bid for fuel oil at cost plus 15 cents per gallon.

Motion: Rutta/Garski to approve Schierl Oil bid. All in favor. None opposed. Motion carried.

Tape Record Meetings:

Osowski asked for the board’s thoughts and opinions about recording Village Board meetings. There are digital recording devices available that allow storage on a computer chip. The board’s general consensus is to have the clerk gather information to present at the November 10th, 2008 board meeting.** Meeting date was changed by motion to November 17, 2008.

COMMITTEE REPORTS:  None

Payment of Bills:

Motion: Kaminski/Gemza to approve payment of bills as read. All in favor. None Opposed. Motion Carried.

The clerk asked who she should submit the bill to for the Fire Call for the person injured during the Rippin Thru Rosholt event sponsored by the Rosholt Threshermen. The board agreed the bill should be collected by the individual and if payment is not received, then pursue payment by the Threshermen.

The fire chief, Chris Kluck, indicated the Fire district is considering a collection company to assist municipalities in processing fire call charges.

Educational opportunities and meetings:

The Finance committee is scheduled for Monday October 27, 2008 at 7:00 p.m. @ the Village office.

The clerk will attend a district meeting on Thursday, October 16, 2008.

Motion: Rutta/Gemza to adjourn. All in favor. None Opposed. Motion Carried.

Adjournment: 9:05 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: November 20, 2008

VILLAGE BILLS PAID October 2008

Check #

Vendor

Amount

Check #

Vendor

Amount

010585

Payroll

$532.62

010586

Alliant Energy

$1262.76

010587

Amherst Telephone

$124.82

010588

Anderson Law Firm

$1608.53

010589

BP Amoco

$194.40

010590

Schierl Inc

$52.93

010591

MasterCard

$191.86

010592

MN Life Insurance

$45.69

010593

Veolia Environmental

$1685.33

010594

WI Public Service

$12.87

010595

WI Dept. of Justice

$5.00

010596

Firkus Lumber Co.

$202.15

010597

Stroik Construction

$11272.00

010598

County Materials

$62.00

010599

BLI Lighting Specialist

$249.88

010600

Accounting Wkshop

$2250.00

010601

Mileage

$21.06

010602

Rosholt Fire Dist.

$4215.25

010603

Team Lab Chemical

$290.50

010604

WI Dept. of Revenue

$136.60

010605

Petty Cash-Election Meals

$62.39

010606-010612

Payroll

$2234.85

010613

Rosholt Fire Dist

$500.00

010614

Payroll

$467.10

010615

Rosholt Threshermen

$490.00

 

 

 

 

SEWER BILLS PAID October 2008

Check#

Vendor

Amount

Check#

Vendor

Amount

4169/4170

Payroll

$820.03

4171

Amherst Telephone

$69.74

4172

MasterCard

$242.61

4173

Alliant Energy

$631.04

4174

Commercial Test Lab

$590.32

4175

WI Environmental Imp Fund

$5452.54

4176

Accounting Wkshop

$2250.00

4177

WI Dept of Revenue

$63.40

4178-4184

Payroll

$1556.07

4185

Alltel

$24.04

4186/4187

Payroll

$901.91

 

 

 

Village of Rosholt Minutes

Special Board Meeting

Monday October 20, 2008

7:00 p.m. @ Village Office (125 Grand Ave)

APPROVED NOVEMBER 17, 2008

Call to order: by President, Rick Osowski

Roll Call: Joy Garski, Rick Osowski, Betty Williams, Arnie Kaminski and Steve Rutta

(Absent: Cindy Gemza and Jessica Moore)

Also Present: Lee Portmann (Commercial Roofing)

Village Hall Roof Repair:

Lee explained the 45 ml ballasted roof with stones versus the 60 ml adhered type. He recommends the adhered because future repairs or replacement are more cost effective

The bid proposal for the 45 ml ballasted roof is $42,059.00

The bid proposal for the 60 ml adhered roof is $48,026.00

The bid proposal does not include decking replacement but Lee states if there is unforeseen deterioration requiring a major amount of replacement decking, a cost will be negotiated at that time.

Due to leaking issues, the existing insulation and its RV factor are completely destroyed.

The adhered roof could be installed within the next couple of weeks and the ballasted roof, not until the first or second week of November. Use of the Village Hall for the Election on November 4th was mentioned.

Discussion on concerns about future use of the building began and Lee departed at 7:25 p.m.

Since the fate of the library is at stake, board members expressed their concern for spending an extra $6,000.00 for the adhered roof. Use of the Village Hall for Board meetings and Elections was mentioned as well as the suggestion to move the Village office to that location.

During the estimate process, both contractors submitting bids suggested the adhered roofing system.

Motion: Rutta/Williams to approve the bid proposal from Commercial Roofing for an adhered roof in the amount of $48,026.00 to replace the roof on the Village Hall.

Kaminski opposed: All others in favor. Motion Carried.

**The October 27, 2008 budget meeting will include an item regarding securing a loan for this purchase.

Plow/Dump Truck Repair:

An estimate of $850.00 from Gordy’s 66 Service was presented which included repairs to the brakes, power steering and Jct. box on rear cross-member. He also mentioned several odds-ends items that need attended to. No action taken instead:

Osowski presented pictures of a used truck that goes on the Nitke auction block on Friday October 24, 2008. It is a 1991 International diesel with a DT 466 Automatic engine with 59,000.00 miles on the odometer. It has air brakes, a plow and sander and possibly an air ride seat.

Osowski and Kaminski already tested the truck and feel it is in good shape. They advise bidding on the truck with a ceiling amount set by the trustees.

A similar truck advertised in the Municipality was considered, but it had already been sold.

Motion: Rutta/Garski to approve bidding by Osowski and Kaminski up to $20,000 on the 1991 International truck at Nitke auction on October 24, 2008. All in favor. None Opposed. Motion carried.

Motion to adjourn: Rutta/Kaminski. All in favor. None Opposed. Motion Carried.

Adjournment: 8:10 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: November 20, 2008



Village of Rosholt

Special Board Meeting (Finance Committee)

Monday October 27, 2008

7:00 p.m. @ Village Office (125 Grand Ave)

APPROVED NOVEMBER 17, 2008 

Call to order: by President, Rick Osowski, and Pledge of Allegiance:

Roll Call:  Joy Garski, Jessica Moore, Rick Osowski, Betty Williams and Arnie Kaminski

(Absent: Cindy Gemza & Steve Rutta)

Also Present: Bob Kurszewski & Dale Hartvig

Office Door Replacement:

Estimates were presented as follows:

North Country Remodeling LLC           $1020.37

Zenith Builders LLP                              $775.00

Motion: Kaminski/Garski to approve the estimate from Zenith Builders in the amount of $775.00 to replace the front door of the Village Office.

Moore opposed all others in favor. Motion Carried.

Sale of Timber:

The Village will post signs in 3 places notifying the public they have approximately 3 cords of wood available for bidding.

Budgets

The Sewer and Village budgets were reviewed and discussed. Another meeting will be held on Wednesday November 12th, 2008 for the purpose of fine tuning the budgets for public review. ** Meeting changed to Thursday November 13th due to a visioning meeting on the 12th.

8:45 p.m. Moore left the meeting.

Bank Loan: Postponed to gather amortization scenarios and review the affect on the mill rate.

November Board Meeting Date: Motion: Kaminski/Osowski to set the regular November Board meeting for Monday November 17, 2008 @ 7:00 p.m. to allow attendance of the School Choir Concert. All in favor. None Opposed. Motion Carried.

Public budget hearing will be the first week in December.

Motion to adjourn: Kaminski/Williams. All in favor. None Opposed. Motion Carried.

Adjournment: 9:40 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer



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