Village of Rosholt Minutes

Public Budget Hearing

Monday November 9, 2009

7:00 p.m. @ Village Hall

APPROVED DECEMBER 14, 2009

Call to order: by President, Rick Osowski

Roll Call: Rick Osowski, Betty Williams, Richard Mansavage, Larry Kielblock, Arnie Kaminski and Steve Rutta (Absent: Joy Garski)

Also Present: Jill Kumenius, Julie Firkus, Debbie Peplinski, Sophie Wierzba, Bob Kurszewski, Jim Lautenbach, Nancy Osowski, Walt Hetchler, Bob Mueller, Lisa Mancel-Skyles, Jim Bramstadt and Ron Gonzales

President Osowski asked the Village Clerk-Treasurer to respond to the Budget questions.

Item # 3 was answered in part by the Clerk-Treasurer and President

Item # 4 was deferred to the Street Committee.

Item #5 was explained by the Clerk-Treasurer and then deferred to the Village Board

Item # 7 was answered by the President

Items brought forward by the Public:

Distinction between Village & Sewer Revenues

Budget Hearing adjourned at 7:40 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: December 16, 2009

Regular Board Meeting

Monday November 9, 2009

@ Village Hall

Immediately following the Public Budget Hearing

APPROVED DECEMBER 14, 2009

Call to order: by Rick Osowski

Pledge of Allegiance:

Roll Call: Rick Osowski, Betty Williams, Richard Mansavage, Larry Kielblock, Arnie Kaminski and Steve Rutta (Absent: Joy Garski)

Also Present: Jill Kumenius, Julie Firkus, Debbie Peplinski, Sophie Wierzba, Bob Kurszewski, Jim Lautenbach, Nancy Osowski, Walt Hetchler, Bob Mueller, Lisa Mancel-Skyles, Jim Bramstadt and Ron Gonzales

Public Requests for Consideration: None

Minutes:

Motion: Kaminski/Mansavage to approve the minutes as read. All in favor: None opposed: Motion Carried.

~Williams asked if we received a response from R.A.C.A. regarding the library funds. No response from R.A.C.A. but Jill Kumenius stated that approximately $10,000.00 was given to the Portage County Library to be used specifically for the Rosholt Branch.

~ Kaminski says there’s still some cord wood at the old dump and thought the board agreed that any wood not removed by November 1^st would go back into next year’s bidding process. The September 14^th board meeting minutes will be reviewed for the motion.

OLD BUSINESS:

Easement for Mary Jane Zdroik: Mary Jane is still requesting a drive-in easement instead of the walk-in easement the board settled on previously. She hasn’t offered any plans for the property that indicate the necessity for a drive-in easement so the board is confirming their original motion to allow a walk-in easement.

T & C Pavement: A phone call with T& C pavement (Ted) indicated they could perform Crack Fill as long as the weather allows. If they cannot get to our project this year, they will hold their accepted price until Spring.

NEW BUSINESS:

Approve Operator (Bartender) Licenses for: Jennifer Merila & Jennifer Mogenson. Applications and background check reports were reviewed

Motion: Mansavage/Kielblock to approve the operator’s license for Jennifer Merila and Jennifer Mogenson. Roll call vote: Osowski-aye, Kaminski-aye, Williams-aye, Kielblock-aye, Rutta-aye, Mansavage-aye. All in favor: None opposed: Motion Carried.

Flood Emergency Action Plan:

The DNR requires the Village to file a written emergency action plan. There is a sample template on the DNR site that can be tweaked to fit the Village’s emergency plan.

Motion: Mansavage/Kielblock to have the Clerk prepare a document using the DNR template and present it at the December 14 meeting for review and approval. All in favor: None opposed: Motion carried.

Donation to Hanna Field: A committee authorized by the School district has distributed a letter that they are accepting contributions or donations for lights at the Hanna Field. Debbie Peplinski stated donated lights were proposed about 8 years ago and the School District denied installation at that time. General consensus is to deny a donation by the Village.

Back hoe tires: Concerns were expressed regarding unnecessary trips with the back hoe, suggesting the dump truck should be used instead. There were also concerns about the lawn mower being driven to the job site instead of hauling it on a trailer.-No action.

Bids to purchase 2 new rear tires (including municipal discount) were presented as follows:

Pomp’s Tire Service, Inc.         Per Tire:          

            Firestone AT Utility      $549.80

            Denman Industrial         $475.26

            Tube (if required)          $48.00

            Dismount/Mount           $50.00

GCR Tire Centers

            AT Utility                     $549.80

            Service Charge $50.00

            Dismount & Mount       $50.00

            Tire Valve Assembly     $3.00

Schierl Tire & Service

            10 Ply Ind Trac            $455.00          

            12 Ply Ind Trac            $511.00          

            Dismount/Mount           $62.50

It was questioned why these estimates were not presented to the committee and the response was $1,050.00 was approved at last year’s budget process.

Motion: Mansavage/Rutta to approve the bid from Schierl Tire & Service for the 10 ply Ind Trac in the total amount of $1,035.00. Kaminski and Williams are opposed: All others in favor: Motion carried.

Fire Pump: Maintenance Bob stated the Fire pump is no longer pumping at capacity; it’s pumping 200 instead of 600. Fire District members present verified it is now taking 8-9 minutes to fill their tank versus what originally took 3 minutes.

Roberts Irrigation initially installed the pump so they were the ones contacted for an estimate as follows:

Roberts Irrigation Company, Inc. $2,563.75

It was noted that the Village and Sewer should each pay half of the cost. It was suggested the Fire District pay a portion as well. There is some type of agreement with the Fire District, at the time of installation, which needs to be reviewed for maintenance issues.

It was verified the Fire District has adequate options to obtain water while the pump is being replaced.

Motion: Rutta/Kielblock to approve purchase of the pump from Robert’s irrigation Company in the amount of $2,563.75. All in favor: None opposed: Motion carried.

**Osowski will address the Fire District at their meeting on November 12 to see if they will pay a portion of the pump cost.

Village Budget:

The mill rate was explained and increased items in the amount of $8,500.00 received, since the proposed budget was established, were mentioned. Items such as First Responder budget, Fire District Budget and a Property Assessment Revaluation. These items were not part of the proposed budget so the Clerk-Treasurer suggests the board consider the 3% increase allowed by the State which would produce an additional $1,955.00 in revenues.

It was suggested to amend the budget by rolling over the unused $4,500.00 sidewalk fund to put towards the First Responder increase. An estimated $23,000.00 reserves have already been designated toward the proposed expenditures so these increases require a different method.

Decreasing overtime was discussed. It was suggested that a separate meeting be held with the trustees and employees to discuss procedural matters.(No action) One resident stated Bob does a good job and he’s worth the 3% salary increase and when equipment needs replaced, we should replace it to avoid more costly maintenance in the future.

Motion: Rutta/Kaminski to withdraw funds from the Capital Improvement account to pay for the increased items and not increase the Village Tax levy or Mill rate but approve the Village of Rosholt budget in the amount of $ 270,770.00. All in favor: None opposed: Motion carried.

Sewer Budget:

Motion: Rutta/Mansavage to approve the proposed Sewer Budget in the amount of $124,245.00. All in favor: None opposed: Motion carried.

Resolution for Special Charges:

Outstanding Special charges for Snow Removal, Fire Calls, Delinquent Sewer and garbage collection were estimated.

Motion: Mansavage/Osowski to approve the Resolution for Special Charges to be placed on the tax roll. All in favor: None opposed: Motion carried.

LRIP:

The street committee recommends submitting an application for restructuring Park Street to correct drainage issues. They also appoint Arnie Kaminski as the designee to the MSIPLT committee.

Motion: Rutta/Kielblock to accept the committee’s recommendation to submit an application to the LRIP to reconstruct Park Street. All in favor: None opposed: Motion carried.

Committee Reports:

Streets committee already gave report on LRIP

Library committee-None

Payment of bills:

Motion: Rutta/Kielblock to approve payment of bills as read. All in favor: None opposed: Motion carried.

Rutta told Bob the bar on the pole saw is broken and should be repaired.

Kaminski asked if he could use the pick-up truck to attend the LRIP meeting or does he have to take his own truck. One trustee said he didn’t care, no others responded.

Motion to adjourn: Rutta/Mansavage. All in favor: None opposed: Motion carried.

Adjournment: 9:30 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: December 16, 2009

VILLAGE BILLS Paid November 2009

SEWER BILLS Paid November 2009