MAY 2016 MINUTES

Village of Rosholt Minutes

Regular Board Meeting

Monday May 9, 2016

7:00 p.m. @ Village Hall (101 S Main St)

PROPOSED DRAFT TO BE APPROVED JUNE 13, 2016

 

Call to order: by President Robert Kurszewski

Pledge of Allegiance:

Roll Call: Robert Kurszewski, Travis Firkus, Richard Mansavage, Sandi Diederich, and Judy Dobbe

Also Present: Bruce Gerland (AECom), Gordy Krogwold, Norma Anderson, Phyllis Landowski, Mike Garski, Brad Kosmalski and Rich Kruzicki.

PUBLIC REQUESTS FOR CONSIDERATION:

 Norma Anderson: Good job on yard maintenance.

 Gordy Krogwold: Wants to know why Jason Retzke is not being charged a sewer rate for his business? All other similar businesses pay a business rate.

After some discussion, it was mentioned that the sewer committee never met to review all sewer charges.

Motion: Diederich/Anderson to charge a full business rate effective retroactive to the date that the zoning plan commission inspected the property and approved the conditional use permit. All in favor, none opposed, motion carried.

 Brad Kosmalski requested maintenance on the ditch on Mason Street to structure it so the water flows to prevent standing water on the East side. Maintenance Rich will tend to this.

 Mike Garski asked about the D.O.T.’s reply regarding the manholes on highway 66. The D.O.T. will be invited to the next board meeting.

 Minutes:

Motion:   Anderson/Mansavage to approve the minutes as read. All in favor, none opposed, motion carried.

UNFINISHED BUSINESS:

Emergency Siren:  

Approximately 40 people returned the surveys expressing their opinion about the siren. A majority of those responding rely on the emergency siren and want it to remain in use. A preprogrammed control panel can be purchased for approximately $1,510.00.

Motion: Kurszewski/Mansavage to authorize Anderson to shop for a cheaper price on the control panel, but to purchase as necessary, including software, if necessary. All in favor, none opposed, motion carried.

Chimney on Library Building:

Maintenance Rich wants permission to tear down the chimney to the roof line and replace the rubber cap. He obtained prices but he states he can do the repairs himself.

Motion: Kurszewski/Anderson to authorize Rich to repair the chimney. Firkus abstained, all others in favor, motion carried.

 Animal Control:

The final draft approved by the attorney was presented for review.

Motion: Diederich/Mansavage to adopt the amended ordinance Chapter 107 Animals and to notify the residents by means of the quarterly newsletter and by submitting an article to the Rosholt Record. Anderson opposed to the 6 feet leash length, all others in favor, motion carried.

 The concern about Farm animals running at large was discussed. The Village is already communicating with the Humane Society about this issue.

 Street Maintenance:

Price estimates from Scott and Fahrner were presented as follows:

 Randolph Street:

Fahrner- Asphaltic Chip Seal  $15,775.00

Scott- Asphaltic Chip Seal      $10,920.00

 Main Street:

Fahrner-Asphaltic Chip Seal $11,200.00 if combined with work on Randolph St with no warranty for Tractor Pulling activities.

Fahrner-GSB88 $10,270.00 (9,765.00 + $505.00 to re stripe)

Scott-Asphaltic Chip Seal $11,185.00 with no warranty for Tractor Pulling activities.

 If the Village chooses to apply seal coat, the product will not be covered by warranty if the Tractor Pull is held on Main Street. Instead, product GSB 88 is recommended. The Main Street Tractor pull will be discussed with the Threshermen.

Motion: Kurszewski/Mansavage to approve the bid for Main Street from Fahrner to Crack fill for the cost of $3,775.00, apply GSB88 for $5,990.00 and re stripe in the amount of $505.00 for a total of $10,270.00.

 NEW BUSINESS:

Dam & Bridge Construction Scope of Services Agreement:

Bruce from AECOM gave an overview and explained the basic project design. There is concern about the tax payer burden to complete this project; however, exact project costs will not be determined until the steps in the engineering agreement are complete. If it is determined that the Village cannot afford to keep the pond, an alternative would be to apply to the DNR for a grant to remove the dam which would revert the pond to its original streambed.

Motion: Firkus/Diederich to move forward with the project by approving the scope of services agreement from AECOM in the amount of $76,500.00. All in favor, none opposed, motion carried.

 Membership CWRPC & Comprehensive Plan

Membership fees are due this year as there is a State Statute regulating withdrawal of membership that requires a 6 month written notice. The Regional Plan Commission was planning to aid us in updating our comprehensive plan for the cost of $2,000.00.

The Clerk contacted Portage County Zoning who is willing to help update the comprehensive plan for free.

Motion: Diederich/Kurszewski to post pone action until we receive verification from Portage County Zoning regarding their services for helping update our comprehensive plan. All in favor, none opposed, motion carried.

 Photo Copier Machine:

The current photo copier is 10 years old and has lost the scanner capabilities due to outdated drivers.

Price estimates were presented as follows:

EO Johnson for a Ricoh C 306 in the amount of $2070.00

                             Ricoh C 406 in the amount of $2778.00

                             Maintenance Contract $200.00

Accent Business Solutions for an Oki MPS3537 in the amount of $2501.33 

Oki MPS3537 wireless (used with 4,000 pages) in the amount of $2,500.00

Maintenance Contract $300.00

Motion: Firkus/Mansavage to approve purchase of the Ricoh C306 from EO Johnson in the amount of $2,070.00 to be paid in full by the Sewer Commission. All in favor, none opposed, motion carried.

 Maple Street Stop Sign:

There has been a request to install a “right turn no stop” to the stop sign at the corner of Forest & Maple Street.

Motion: Kurszewski/Diederich to install the “right turn no stop” at the corner of Forest & Maple Street. All in favor, none opposed, motion carried.

 Irrigation Pivot:

Chad Malek requested renewal of his current permit that allows him to temporarily close a portion of Hanson Street in order to operate his irrigation pivot. He is required to place lighted street barricades whenever the pivot is crossing the road.

Motion: Anderson/Kurszewski to approve renewal of the Irrigation Pivot Permit. All in favor, none opposed, motion carried.

 Elderly Abuse Awareness Project:

Members of the Elderly Abuse Awareness Project request permission to put up an outdoor display, for approximately one week, on the lawn of the library lot.

Motion: Firkus/Anderson to allow the Elderly Abuse Awareness project to set up an outdoor promotional display at the library for the duration of one week. They will also be responsible for set up and removal as soon as the promotion ends. All in favor, none opposed, motion carried.

 Approve Operator’s (Bartender) Licenses:

Motion: Mansavage/Kurszewski to approve issuance of Operator’s (bartender) licenses to Patricia Nellessen & Gina Koston. Roll call vote, all in favor, none opposed, motion carried.

COMMITTEE REPORTS:

ROUTINE BUSINESS:

Notice of meetings and educational opportunities: Several were presented including the Towns Association meeting which Firkus may attend.

 Kurszewski mentioned two items:

Ryan Hoppa requested permission to stain the Lions Picnic Shelter as his Boy Scout project. All agreed to let him do the project at no cost to the Village.

 The School District is replacing the rubber track and asked permission to discard he old track at the Village site. There was not a conclusive method for shredding the rubber to use somewhere in the Village so the board decided not to accept the used track.

 Payment of Bills:

Motion:  Anderson/Mansavage to approve the payment of bills as read. All in favor, none opposed, motion carried.

Adjournment at 9:15 p.m.

Motion:  Diederich/Anderson to adjourn. All in favor, none opposed, motion carried.

Theresa K. Hartvig

Posted to website: May 17, 2016

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