May 2007 MINUTES
Note: These are the proposed minutes that will be approved at the next board meeting.

Minutes

Regular Board Meeting

Monday May 14, 2007

7:00 p.m. @ Village Hall (137 Main St)

 

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Rick Osowski, Jessica Moore & Betty Williams

Also Present: Marcia Clifford (General Code), Lorraine Dobbe, Norma Anderson, Jill Kumenius, Nancy Osowski, Tammy Beckland, Debbie Peplinski, Barb Mlodik, Phyllis Landowski, Mike Garski, Roy Simonis, Mike Hodge, Kelly Hodge, Sharon Johnson, Sadie Nicolas, Orville Larson, Steve Rutta

 

Public Requests for Consideration:

~Cindy Gemza would like the board to consider adding the 4H Club logo to the post on the Rosholt Welcome signs.

Residents suggested a separate sign that advertised all clubs/organizations.

Betty Williams has plans to research interest in purchasing banners for this purpose.

~Debbie Peplinski expressed concerns regarding poor service from the Humane Society.

~Sharon Johnson reported an incident at 391 Jefferson involving dogs and safety concerns. She would like the Village to find a solution since the Humane Society has not been very responsive.

Other residents voiced concerns about noise and vehicles driving over the sidewalk.

** The Clerk will contact the Humane Society to report the incident.

 

Motion: Kaminski/Moore to approve the minutes as read with an added notation on page 6 that the Land Acquisition meeting scheduled for April 18th, 2007 was cancelled.

All in favor. Carried.

 

Motion: Garski/Gemza to approve payment of the bills as read with the exception of the Fleet Farm Receipt presented by Betty Williams. The amount of money spent for the Highway 66 signs exceeds the approved donation amount by $11.84. This amount will be deducted from the reimbursement check to be issued to Williams. Expenses from Rosholt Hardware will be presented in June. All in favor. Carried.

 

NEW BUSINESS:

 

Ordinance Codification: Marcia Clifford from General Code gave a presentation explaining the process for codifying the Village Ordinances. The entire process takes 10-14 months to complete. Payments can be made in 5 installments over a 2 year period or a 3 year period with a finance charge.

General Code presented a proposal in 2005 in the amount of $8,850.00. Since that time, the ordinances were entered to the computer and submitted to General Code on a CD. This method reduced the price of their proposal to $6,500.00.

The decision is Tabled to gather a bid proposal from another company.

 

Aesthetic Building Plan: Lorraine Dobbe presented elevation plans for an additional storage rental unit to be placed on the same lot as her existing units. The building will be the same shape and color.

Motion: Kaminski/Garski to approve the Aesthetic Building Plan for Dobbe Rental additional building unit. All in favor. Carried.

 

Hired Hand Alternative:

Steve Rutta presented a plan to hire his business (R-Jobs) as a sub-contractor for the hired hand tasks.

 

It has been brought to my attention that the village is in need of assistance with grounds keeping. To my knowledge things they are looking for is:

Lawn Care, Sewer Assistance, Snow Removal, A General Helping Hand, and someone with a CDL would be desired

As far as I know the village did try hiring part time help and was unsuccessful. I believe I have found a reasonable alternative.

@ $7.00 an hour for an average of 15 hours a week STARTING will cost the village approximately $105.00 a month plus workman’s comp., taxes and liability.

R Jobs LLC could save the village time, money, and a whole lot of headaches.

For $500.00 a month (that is less than $125.00 a week) My business could do the following:

Lawn Care: Using the village equipment, and mine as back up. I could take care of the grass cutting in the parks, around the buildings, etc.

Sewer Assistance: O.S.H.A. Requires a 2 person crew while working on and/or inspecting sewers. If it can be scheduled I am capable of freeing up an afternoon to assist Bob.

Snow Removal:  Using my own equipment I can take care of all the side walk needs.

General Helping Hand: Same as Sewer

CDL: This ones' tricky. I do not need a CDL for my business, but am willing to get one if it is needed for the Village Job.

Disadvantages:

On call is not an option. I can’t promise a regular schedule.

Advantages:

No liability. Less expensive. Equipment Maintenance. Supporting your own community. Decreasing overtime. Contract signing. Other options.

Steve expressed that a trial period is acceptable to him.

The clerk suggests the Board meet with Maintenance Bob to establish an understanding about what is required for a hired hand position. The meeting is planned for Tuesday, May 29th, 2007 at 7:00 p.m.

Bi-Monthly Recycling: A proposal from Veolia Environmental was presented. Bi-monthly recycling will cost an additional $.90 per month per unit. A survey of interest will be sent to users on the next Quarterly 2 cents newsletter.

Operator’s License Motion: Gemza/Kaminski to approve and issue Operator’s licenses to Rhea Vander Heyden and Jessica Kulas. All in favor. Carried.

Temporary Picnic Alcohol License Motion: Kaminski/Garski to approve and issue Licenses to the Rosholt FFA Alumni for July 4th, 2007; Threshermen Association Inc. for July 20-22, 2007;  and Rosholt Fair Association for August 31st-September 3, 2007. All in favor. Carried.

Code of Building Premises Maintenance and Occupancy Ordinance: The Clerk noted that an amendment was added to the ordinance to replace the wording “Building Inspector” with “Rosholt Village Board”. Now that the Village hired a “Building Inspector”, the amendment needs to be repealed in order to allow the Building Inspector to enforce the ordinance. This will allow the board to consider some of the condemnation concerns.

Motion: Williams/Gemza to repeal the amendment to the Code of Building Premises Maintenance and Occupancy Ordinance. All in favor. Carried.

 

OLD BUSINESS:

Sewer Plant Fence: Williams presented facts regarding the requirement for a fence. Joe Behlen from the DNR visited the site in September and did not notice the fence was down but will add it to his check list for his visit this fall-winter. Ideally he suggested a 6-8 feet high chain length fence for security reasons; however, there are no DNR specs to prove its need. Whatever type of fence we install should have signs on each side that read “Caution Waste Water Facility-Do Not Enter” We also need a gate for security reasons.

Williams also contacted Bob Clabough Property Insurance Company. They do not have any requirement specs for this type of facility. He suggests calling Portage County Zoning, our contracted Test Lab, Village of Amherst Sewer Dept. or the Clean Water Fund Loan Program officer.

 

Williams also contacted Steve Arent of Earth Tech who talked to Tom A. at the DNR who returned the following response by Fax: “The DNR has no specific requirements regarding fencing. You can repair the fence with any type of fencing. Replacing the fencing with barbed wire type fencing would be adequate.”

 

Osowski presented price estimates for cattle fencing at $66.00 per 100 ft. roll and Barbed Wire at $45.00 per 100 ft. roll. Some of the Board members expressed this type of fencing could be installed by the Village.

Mike Garski, stated that at the time he was on the board, Earth Tech engineering reported no incidents at the sewer plant, however to keep that record, good gates are necessary.

The board will discuss this topic with Maintenance Bob at the meeting scheduled for May 29th, 2007.

 

 

Truck Seat Repair: Osowski presented price quotes from:

Absolute Car Care-On site repair for $150.00 & Les’s Upholstery-At his shop for $56.68 Motion: Kaminski/Moore to approve the bid from Les’s Upholstery in the amount of $56.68. All in favor. Carried.

 

Tree Removal: Bib proposals to remove five trees were presented:

Tree Monkey Tree Service in the amount of $1,250.00

Affordable Tree Service in the amount of $1,375.00.

The forestry department at the Technical School is Wisconsin Rapids was contacted by Osowski. They do not REMOVE tree, only trim. The forestry class will be contacted in the fall to consider trimming the trees on Maple Street, some at the Fair Grounds and others in the Village.

Motion: Moore/Garski to approve the bid proposal from Tree Monkey Tree Service in the amount of $1,250.00. All in favor. Carried.

 

COMMITTEE REPORTS:

 

Noise: Garski replied to resident complaints about noise indicating we have an ordinance on file that allows residents to contact the Portage County Sheriff’s Department to respond to noise complaints.

 

Curfew Ordinance: Garski read a portion of the ordinance as a reminder that we have this ordinance and it also is enforced by the Portage County Sheriff’s Dept. This paragraph may be added to the next Quarterly 2 Cents newsletter.

 

DISCUSSION:

 

Osowski stated the Cistern at 391 Jefferson is in the Village Right-of-Way and according to measurements, the fence of the property owner is also in the right-of-way preventing ready access by the Fire Dept to use the cistern. Kaminski will contact the Building Inspector in hopes he will be able to enforce moving the fence.

 

The following items are noted:

~There is a joint meeting of the Board and Zoning Plan Commission on Tuesday, May 22, 2007

~Portage County Sheriff’s Department would like the Fair Parade Route changed to avoid Highway 66.

~Portage County weather alert system needs to be upgraded by 2010. We’ll need to budget for this upgrade.

~Committee chairpersons are directed to complete their committee assignments and submit the list to the Clerk.

~A volunteer to create the quarterly 2 cents is requested: Jessica Moore will take that responsibility.

~Ideas are needed for planting the hillside at 296 Randolph Street. We have a $100.00 certificate from McKay’s nursery that can be used toward the project costs.

 

Clerk Comments:

~Our Revolving Loan Fund Program (RLF) is being considered for restructure to a Regional Service instead of Department of Commerce. The NCWRPC will discuss administration of the program at our May 22, 2007 meeting.

~The Fair Association has filed two property claims for the roof of the cheese curd stand and for a damaged gate.

~A personal note on permission to attend the Choir Concert: “ I didn’t think about other parents of the board having children in the choir, since this concert affects someone each year, perhaps we can change the meeting time for May next year.”

 

Motion to adjourn: Kaminski/Gemza. All in favor. Carried.

 

Adjournment: 9:30 p.m.

 

 

 

 

______________________________

Theresa K. Hartvig, Village Clerk-Treasurer

 

 

VILLAGE BILLS PAID-May 2007                                      SEWER BILLS PAID-May 2007

 

Check #                                                                       Check #                                              

achDebit

Federal Withholdings

$1,235.73

achDebit

Federal WH

$287.73

achDebit

Wisconsin Retirement

$415.44

3946

Payroll

$544.95

10032

WRex InkopoRporated

$300.00

3947

Alltel

$24.98

10033

April Bills

 

3948

MasterCard

$13.45

10034

Mileage

$17.46

3949

Amherst Telephone

$69.74

10035

Community First Bank (loan Payment

$9,555.97

3950

Alliant Energy

$813.72

10036

Assembly Chief Clerk (flags)

$171.00

3951

Commercial Testing Lab

$131.60

10037

10038

Payroll

$786.90

3952

Triple E Utility

$27.50

10039

Dept. of Revenue

$217.50

3953

Cummins NPower

$558.22

10040

Portage Cty Treasurer

$50.64

3954

Payroll

$441.15

10041

Rosholt School District

$89.52

 

 

 

10042

NCTI

$18.88

 

 

 

10043

VOID

 

 

 

 

10044

Gannett WI Newspaper

$80.88

 

 

 

10045

MasterCard

$225.16

 

 

 

10046

Citgo Petroleum Corp

$138.36

 

 

 

10047

BP Amoco

$73.79

 

 

 

10048

WI Public Service Corp

$204.67

 

 

 

10049

Amherst Telephone Co. Inc

$91.00

 

 

 

10050

Alliant Energy

$660.65

 

 

 

10051

Veolia Environmental Services

$1,611.46

 

 

 

10052

MN Life Ins. Co.

$37.25

 

 

 

10053

Anderson Law Firm

$195.75

 

 

 

10054

Anderson Machine

$43.35

 

 

 

10055

Rosholt Hardware

$127.07

 

 

 

10056

Gordy’s 66 Service

$10.64

 

 

 

10057

BLI Lighting Specialists

$224.84

 

 

 

10058

Firkus Lumber Co.

$26.75

 

 

 

10059

Betty Williams (Sign Reimburse

$40.59

 

 

 

10060

B.A. Pauls & Associates

$920.00

 

 

 

10061

Mileage

$17.46

 

 

 

10062

10063

10064

10065

Board of Review

$100.00

 

 

 

10066

10067

Payroll

$921.51

 

 

 

 

Minutes

Joint Meeting of Rosholt Village Board

& Zoning Plan Commission

Tuesday May 22, 2007

7:00 p.m. at the Village Hall (137 Main St)

 

Call to order: by President Rick Osowski

Pledge of Allegiance

Roll Call:

Village Board: Joy Garski, Arnie Kaminski, Rick Osowski and Betty Williams

Absent: Cindy Gemza and Jessica Moore

Zoning Plan Commission: Arnie Kaminski, Rick Osowski and Ron Pliska

Absent: Cindy Gemza, Ron Gonzales, Tony Gryniewski and Richard Mansavage

AdHoc: Jill Kumenius

Absent: Chain Williams, Gregg Johnson and Tammy Beckland

 

Dennis Lawrence from NCWRPC conducted the meeting.

He presented a sample Resolution with an attached Public Participation Plan that the Board needs to adopt at the June meeting.

 

Chapter 5: The Water System section will be researched. Information of how the water tests were conducted will be reviewed and the wording in this paragraph may be changed to reflect a better image of the Village’s Water Supply.

~The Storm Water Management will be updated to reflect recent upgrades on Main Street, Randolph Street and Highway 66.

 

Chapter 6: Economic Development:

The Revolving Loan Fund was discussed at length. NCWRPC advised the Board to appoint a Loan Review Committee as noted in the Revolving Loan Fund Manual. NCWRPC can assist; however, it works best if processing is kept local.

The clerk will gather information to present at the June Agenda.

 

Chapter 7:

Area maps were reviewed for necessary changes.

Denis will contact the County Zoning for an official traffic map.

 

Next Meeting is scheduled for Tuesday July 31, 2007 @ 7:00 p.m.

 

Motion to adjourn: Kaminski/Williams. All in favor. Carried.

 

Adjournment: 8:45 p.m.

 

 

 

__________________________________

Theresa K. Hartvig, Village Clerk-Treasurer


 

 

 

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