Rosholt, WI Minutes March. 2007

March 2007 MINUTES
Note: These are the proposed minutes that will be approved at the next board meeting.

Minutes

Regular Board Meeting

Monday March 12, 2007

7:00 p.m. @ Village Hall (137 Main St)

Call to order: by President Kelly Hodge

Pledge of Allegiance:

Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Kelly Hodge, Rick Osowski and Betty Williams

Also Present: Norma Anderson, Mary Ann Wieczorek, Jessica Moore, Mike Hodge, Barb Mlodik, Ralph Mlodik, Sharon Johnson, Jill Kumenius, Barb Kruzicki, Alice Yenter, Roy Simonis, Nancy Osowski, Mike Kaminski, Kenny Johnson, Phyllis Landowski, Phillip Stewart, Dan Holloway (Dept. of Transportation) and Shannon Riley (Earth Tech)

Public Requests for Consideration:

Norma Anderson suggests the Stevens Point Journal be contacted to do a brief story on the Spring Election Village Board Candidates so the residents know something about the folks they are voting for. The Newspaper will be contacted.

Anderson also voices concerns regarding 391 Grand Ave E. The property owners are creating their own driveway access by driving over the sidewalk to park in their yard. They are also clearing a parking space in their yard and piling the snow on the sidewalk. Other neighborhood residents claim the Village is not doing anything about this. The clerk stated the Village responded to previous complaints by removing the snow the day after receipt of the complaints. The chairman of Public Health & Safety (Cindy Gemza) will process this request for consideration.

Barb Mlodik, President of Rosholt Area Community Association (R.A.C.A.) read a letter representing RACA, The Lions Club and the Town of Alban. She announced RACA will no longer be raising funds to upgrade the current library facility located in the Village of Rosholt, instead they intend to utilize their funds to pursue land in the Town of Alban and build a new Library/Community Center. She compared our area to Hatley who already has a facility such as this. Mlodik states the Town of Alban Board support this decision.

Resident Debbie Peplinski submitted a letter to be read in her absence relating her disappointment in the Humane Society for the manner in which they processed her request to reduce the stray cats. The Village will submit a letter of complaint to the Humane Society and invite them to the next board meeting to address the public on enforcement issues.

Resident Phyllis Landowski relayed times and notations of Skunk and Raccoon sightings on her property. She states the animals are housing under a porch at vacated property at 348 Maple Street. She would like some assistance from the Village as two of the animals sited were foaming at the mouth. A letter has already been sent to the property owners advising them to contact a trapper: there has been no response to that letter. The chairman of Public Health & Safety (Cindy Gemza) will process the request for consideration to include information about condemnation of property.

Motion: Osowski/Gemza to approve the minutes as read. All in favor. Carried.

** This motion was preceded by a discussion regarding the notation of payroll. Payroll was noted as a one lump sum item in the minutes. The clerk explained that payroll is no longer being itemized to show payment to individual employees to respect privacy. She states payroll is on file at the office and can be provided at a request for public record. Some board members feel reporting it this way indicates the Village is trying to cover something up. The general consensus is that the payroll can be reported as a lump sum item in the minutes but provided itemized to the Board members in their Agenda Packets.

Motion: Kaminski/Osowski to approve payment of the bills as read. All in favor. Carried.

Public Requests for Consideration continued:

Earth Tech & Dept. of Transportation: Shannon Riley and Dan Holloway gave an overview of the proposed detour for the Highway 66 projected beginning in June 2007. They restated information previously provided by Kate Zdroik at the February 12^th Board Meeting. A map of the detour and a blueprint of the construction plans will be on file at the Village Office. A public informational meeting will be scheduled at the Town of Sharon Hall following the pre-construction meeting in late April or early May. Earth Tech will accept and process all applications for temporary signs advertising businesses and events.

The location of curves & grading were presented as follows:

At Polonia-Flattened and shifted to the North

Between K & Rocky Ridge Rd-Hill-Graded down

Rustic Road-Major grading & Flatten curve

Woodland Road-Flatten curve

Cty Rd I-Curve shifted to the North and reconstruct entire intersection.

East of Rosholt there will be milling and resurfacing only, some temporary intersection closings at Cty Hwy A.

Ditch line on Hwy 66 near American Legion Hall. There is too much snow to determine a solution at this time. Earth Tech, The D.O.T. and The D.N.R. will approve a plan to be presented to the Village Board sometime during the Construction project.

Old Business:

Hired Hand:

Hodge stated Kenny Johnson is not interested in retaining the position. Remaining applicants (David Christianson & Terry Staszak) are still interested. Nelson Moore was not contacted as he indicated previously that he planned to take another job in April. Christianson obtained a CDL and now drives a school bus route, but is available from 8:30 a.m.-2:30 p.m. as well as some evenings. Staszak has limited hours due to his obligation to tend to his children’s specialized needs.

The maintenance seasonal job tasks were reviewed by Maintenance Bob, Kelly and Theresa in order to form a preliminary plan for training. The first two months will consist of job shadow tasks for 15 hours each week. Once the two months are completed and the hired hand is able to perform the tasks independently, the hours will revert to an average of 15 hours per week depending on necessity. Gemza suggested an orientation check list be created.

Several opinions were offered at this time including:

This is the perfect time to train someone

Do we really need a hired hand?

The position should be reopened to new applicants

Why are we creating a hired hand position?

A hired hand is needed in case of emergency fill in for Maintenance Bob.

Hodge stated the hired hand position has already been established. Duane Dobbe has been the hired hand for more than 5 years. The position is being filled as Duane has indicated he is not interested in performing additional job tasks since he first took the position.

Motion: Gemza/Garski to re-post the position and accept new applicants.

Opposed: Williams and Kaminski. All other in favor. Carried.

*** Resident Sharon Johnson states Bob did an excellent job clearing the snow during the last two storms. Several head nodded in agreement.

Fence at Sewer Plant: Professional companies no longer install this type of fence. Maintenance Bob will obtain prices for materials to install the fence himself.

New Business:

S.H.A.R.E.: Resident Sadie Nicolas is organizing this program which is a volunteer operated Food buying club available to everyone for participation. Food is ordered by participants and delivered to a pick-up site once each month. Items are ordered in bulk to allow folks to purchase items at 30-50% less than retail prices. A package includes frozen foods and fresh produce. Individual items and special Holiday packages can also be purchased. There are no income qualification requirements, and the program encourages 2 hours of community service per month from participants but it is not a requirement.

The organizers of this program are seeking support from the Village by requesting them to send a bulk mailing to all residents introducing the program.

Motion: Kaminski/Gemza to approve the request for a bulk mailing notice. All in favor. Carried.

** Members of R.A.C.A. are willing to volunteer their services.

Capital Improvement Fund Raiser: Hodge states at the 1^st Annual Tractor Pull the dunk tank sponsored by R.A.C.A made $1,025.00. She wonders if the Village Board would be willing to sponsor similar fund raisers at some area events and utilize the proceeds to increase the capital improvement fund.

Motion: Gemza/Garski to approve the fund raisers by purchasing equipment using Capital improvement funds and replacing costs with the proceeds. All in favor. Carried.

Committee Reports:

Antigo Rendering Trial: Five minutes before the trial, the defendant settled out of court. They agreed to pay the outstanding sewer bill, $500.00 and agreed not to operate without obtaining proper zoning permits. With this settlement, they did not admit any guilt of operating without a conditional use permit. The village is obligated to notify Antigo Rendering of any proposed sewer rate changes. The village also retained the Attorney fees and outstanding charges due to flushing the streets.

Fair Association: No new information at this time.

Ordinance Update: The Clerk has taken a 30 minute internet presentation from General Code which explained the process to recodify the ordinances. A representative from that company will attend the May meeting to explain the process and perhaps submit a bid proposal. The clerk is trying to organize the ordinances and add them to the computer in hopes of reducing the costs.

The clerk suggests the animal control ordinance as well as the snow removal ordinance be reviewed at the time of codification instead of trying to amend them now.

Ambulance Update: Several Proposals will be on file at the Village Office for public review.

Centergy is offering a meeting regarding the Department of Commerce Revolving Loan Fund Program is any of the board members are interest in attending. Hodge and Hartvig plan to attend.

Safe Route to School Grants are available if the board would like to pursue application.

Rosholt School District informational meeting regarding the upcoming Referendum is scheduled tomorrow at 7:00 p.m. in the school auditorium.

Village Board Concerns:

Williams states a “rumor” compelled her to investigate a tear on the seat in the dump truck. She feels the tear in the back rest needs to be fixed before it gets worse.

Motion to adjourn: Williams/Kaminski. All in favor. Carried.

Adjournment: 9:00 p.m.

___________________________________

Theresa K. Hartvig, Village Clerk-Treasurer

VILLAGE BILLS PAID-March 2007

WI Dept. of Revenue	$116.00	Federal Withholdings	$505.04
Wisconsin Retirement	$217.72	Payroll	$
Rosholt Fire District	$4,549.81	Anderson Machine	$12.00
Rosholt IGA	$104.96	Gordy’s 66 Service	$3.25
Gary Kontney	$85.00	Rosholt Hardware	$1,083.67
Portage Cty Hwy Dept	$50.00	Anderson Law Firm	$1,159.30
EO Johnson Company	$156.00	B.A. Pauls & Associates	$805.00
Faivre Implement Inc	$32.20	Schaeffer MFG Co.	$357.30
Copy Center	$64.00	MN Life Insurance	$37.25
Veolia Environmental Serv	$1.614.35	Flag Center	$36.10
WI Dept. of Justice	$5.00	BP Amoco	$151.81
Citgo Petroleum Corp	$253.18	Alliant Energy	$1,138.61
MasterCard	$783.92	Amherst Telephone	$104.22
Mileage	$52.38	Payroll	$3,914.99
US Post Master	$117.00	Egle Landscaping	$300.00
Portage County (Taxes)	$4,069.36	Rosholt School (Taxes)	$6,929.84
NCTI (Taxes)	$1,523.13	Health Benefits	$2,250.00

SEWER BILLS PAID-March 2007

State Treasurer	$8300.00	Village of Rosholt	$4580.00
MasterCard	$20.60	Amherst Telephone	$69.74
Roberts Irrigation Co. Inc.	$129.30	Alliant Energy	$906.77
Commercial Testing Lab	$444.63	Team Laboratory Chemical	$187.25
Alltel	$24.82	Federal Withholdings	$58.04
Payroll	$778.51	State Treasurer (LGIP)	$8,300.00
Village of Rosholt	$4,580.00	US Post Master	$78.00

Minutes

Joint Board Meeting

Rosholt Village Board & Zoning Plan Commission

Tuesday March 20, 2007 @ 7:00 p.m. at the Village Hall (137 Main St)

Call to order: by Clerk-Treasurer Theresa Hartvig in the absence of President Kelly Hodge

Pledge of Allegiance.

Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Rick Osowski and Betty Williams. Absent: Kelly Hodge

Plan Commission: Arnie Kaminski, Cindy Gemza, Rick Osowski, Ron Pliska and Ron Gonzales (absent: Tony Gryniewski and Richard Mansavage)

AdHoc: All Absent: Chain Williams, Gregg Johnson, Tammy Beckland and Jill Kumenius

Also Present: Mike Agnew (NCWRPC)

Motion: Cindy/Betty to appoint Arnie Kaminski as Chairman. All in favor. Carried.

The presentation by Mike Agnew included information from Packet # 4: Transportation and Infrastructure. The intention of this discussion was to gather information from the Board regarding the following items:

Utilities & Community Facilities, Water System, Sewer System, Annexation, Garbage Service, Fire District, Ambulance Service, School District, Parks and Fairgrounds.

Economic Development was discussed and the following were listed as Strengths and Weaknesses:

Strengths: School System, Fair Grounds, Rebuilt State Highway with Street Lights and Sidewalks for safety, Low Property taxes, Low Crime Rate, Safe/Peaceful/Friendly atmosphere.

Weaknesses: Lack of Grocery Store, Lack of Village Water System, limited local jobs, no large industry, change in the agricultural needs, location in regards to highway system and larger cities.

Areas of focus: Seek land to purchase to offer for development & Seek individuals interested in developing industry: (i.e.: H.O. Wolding and Blinker Construction).

The next meeting is scheduled for Tuesday May 22, 2007 @ 7:00 p.m. at the Village Hall.

Motion to adjourn: Osowski/Gemza. All in favor. Carried.

Adjournment: 8:40 p.m.

___________________________________

Theresa K. Hartvig, Village Clerk-Treasurer

Minutes

Streets/Parks/Buildings & Grounds Committee Meeting

Wednesday March 21, 2007

6:00 p.m. at Village Office (125 Grand Ave W)

Call to order: by Chairman Rick Osowski

Roll call: Rick Osowski, Arnie Kaminski, Chain Williams, Lee Miller and Clark Blumke

Also present: Don Dulak (Dulak Masonry)

Don explained in detail how he would repair damage to building. Previous estimate would be sufficient to do repair. He suggested applying Tamoseal to inside of salt bin.

We then discussed Maple Street blacktop. We agreed that road should be done. However some concern was voiced about doing it during the Highway 66 project. Should we close this road at this time? We viewed Water Street and did not think it was a priority. The issue with the tanks of Gordy’s Should also be addressed first.

Water issues on other intersections were determined to be temporary due to melting snow. However if problems persist, we may have to take a better look.

We then looked at the possibility of putting sidewalks on First Street. Some residents requested them for safety reasons. For drainage purposes sidewalks would have to be on the south side of road.

Adjournment: 7:45 p.m.

__________________________________

Risk Osowski, Committee Chairman

Minutes

Land Acquisitions & Development Committee

Thursday March 29, 2007

6:30 p.m. at Village Office (125 Grand Ave)

Call to order: by Chairman, Kelly Hodge

Roll Call: Kelly Hodge, Betty Williams, Bob Kurszewski, Tammy Beckland, Lee Miller and Tony Gryniewski

Land availability on Highway 66 was discussed. Committee members have been assigned to contact various land owners.

Businesses in Rosholt were discussed. Should the Village focus their attention on purchasing land to create new business or try to get empty business filled?

Land availability around the Fair Grounds was mentioned. The general decision was to wait and see what happens with the Fair Lease Agreement before looking into anything new.