Call to order: by President, Kelly Hodge

Pledge of Allegiance:

Roll Call: Cindy Gemza, Joy Garski, Betty Williams, Arnie Kaminski, Kelly Hodge, Rick Osowski

Also Present: Mary Jane Zdroik, Chain Williams, Norma Anderson, Lee Miller, Helen Pliska, Nancy Osowski, Mike Hodge, Bob Kurszewski, Jill Kumenius, Roy Simonis, Diane Bramstedt, Tammy Beckland, Jim Beckland, Barb Mlodik, Steve Rutta and Lisa Mercurio.

Public Requests for Consideration:
Diane Bramstedt voiced concerns and opposition to the R&R Meats business. She had questions regarding the procedure to approve this type of business and how they obtained the funds from the Revolving Loan Program. The board indicated she can obtain copies of the minutes.
**During the meeting, Diane raised questions and concerns about several topics. The Board responded and tried to maintain the Robert’s Rules of order.

Motion: Gemza/Kaminski to approve the minutes with changes to the Ethanol Report changing the “Board” to the “Land Acquisitions & Development Committee”. All in favor. Carried.

Flag Pole Donation: A letter presented by Louise & Ed Lenz (property owners) was read aloud. They request approval of the Board to accept their donation of a 50ft. flag pole with a 10 x 15 ft. flag and lighting. Their donation includes all materials, installation and an account for ongoing maintenance until their death.
Motion: Garski/Gemza to accept their donation as stated. All in favor. Carried.

Building Permit Application:
An application submitted by Lorraine Dobbe to install an office & bathroom facility in the Storage Rental Units at 624 Grand Ave E. was presented.
Several questions regarding the Sewer system were raised.
-Is there a main line on that property?-No, she would have to obtain an easement on the adjacent lot and a permit from the State.
-What about a private septic system?-Since the main line is reasonably accessible, private septic is not a consideration on this lot.
-What about a self containing compost unit?-no answers.
The board expressed their concerns regarding evidence that an office already exists and stated all permit applicants should attend the meetings to answer questions. There were also questions about enforcement procedures for building permits.
Motion: Osowski/Kaminski to postpone approval and schedule a meeting with the applicant on Thursday July 13, 2006, 7:00 p.m. at the Village office. All in favor. Carried.
Mary Jane Zdroik Property:
Zdroik would like to purchase a portion of parcel # 176-25-1020-B-1 owned by the Village (old rail road right-of-way) which runs through the middle of her parcel # 176-25-1020-02.11 creating a split lot. She would like to purchase a section big enough to create a continuous parcel to equal approximately 3 acres.
President Hodge read all the records on file since 1997 regarding the purchase or sale of this parcel.
Zdroik stated that May 13, 1955 the Village paid $1,500.00 for the entire right-of-way equaling 100 ft. x 1,000 ft. She would like the Village Assessor’s advice on the current assessed value for this parcel. If a purchase price is agreed upon, Zdroik will obtain a certified survey map.
The subject will be placed on the August 14, 2006 Agenda.

NIMS: (National Incident Management System)
Hodge stated further NIMS training is required and Public Works official is also required to participate in training classes. A resolution will be prepared to authorize the public works official as well as 3 other individuals to satisfy this requirement.

Highway 66 Enhancement
A financial report was presented listing current or planned expenditures in the amount of $11,516.40 and a remaining balance of $8,483.60 for Highway 66 Enhancements. Hodge requested the board consider installing directional signs listing area attractions and the school district. Another item to consider is some type of tree or flowering plant is placed in the median.
Some residents were in favor of the beautification and others were opposed due to the possibility of high maintenance.
The regulations for D.O. T. sign permits and requirements for landscaping will be researched by the Clerk and presented at the next board meeting.

Gravel Road Fill:
 The Fire District requests the Village place fill in the right-of-way at property located at 391 Grand Ave E. so they can access their cistern without creating ruts.
Maintenance Bob requests fill for the same reason at the pump house at 260A Grand Ave E.
Motion: Williams/Osowski to approve the requests for fill to be placed in both locations on Grand Ave E. All in favor. Carried.

Bridges/Sidewalks/Culverts:
The budget category for Bridges/Sidewalks/Culverts equals $4,625.00. Maintenance Bob indicates there is one section of sidewalk that definitely needs replacing and wants to know if the Board advises using the balance of the sidewalk budget for other projects. He states he used materials he had on hand for the culvert installed last month and Dollar Bill’s paid for the concrete.
Necessary Sidewalk replacement on Main Street N. at the rear entrance of Slammers Bar & Grill (140 Randolph St E) 95ft. x 6’ x 6 “in the amount of $1,955.00 by Ski Incorporated.
Hodge stated there is another section of sidewalk that needs replaced on the corner of East and Center Streets.
 The bid proposal from 2005 was reviewed and these two sidewalks were bid for repair last year. Walkush did not perform the bid services.

Resident comments:
One resident feels the sidewalk budget should be used on sidewalks as she uses them often. She also states she does not mind paying increased taxes to maintain these repairs
Other residents said they would like to see new sidewalks installed Village-wide and then consider repairs on the existing ones.
Motion: Kaminski/Osowski to replace the sidewalk at the rear of 140 Randolph St E. and the section at the corner of East and Center Streets. The balance of the budget remains for any bridge or culvert issues that may arise. All in favor. Carried.

Pioneer Street:
Maintenance Bob suggest the Board reconsider the proposed blacktop replacement on Pioneer Street and substitute repairs with Seal Coat.
Motion: Osowski/Kaminski to approve the switch from Asphalt to Seal Coat on Pioneer Street. All in favor. Carried.

Building Permit Ordinance Amendment:
Motion: Garski/Gemza to approve the amendment to the Building permit ordinance which allows the Plan Commission Chairman and 2 members to approve the building permit applications instead of the Village Board. All in favor. Carried.

Fair Park Building Inspection:
A report from Vierbicher Associates was presented indicating the results of a building inspection of the Fair Grounds. Kaminski spoke with the inspector who stated this was a structural inspection only which addresses the issue collapsing structures. If the board wants knowledge regarding electrical, plumbing and general health issues, like mold that requires a different kind of inspection.
A resident commented that a complete inspection needs to be done for the safety of the
4-H members and animals.
The clerk will contact Vierbicher for a more detailed inspection.

Village Attorney:
A proposal from Brian Formella of Anderson, O’Brien, Bertz, Skrenes & Golla Law Firm was presented.
There were some concerns regarding the format for transferring the existing case file for Rosholt Animal Foods to a new attorney. A resident suggested we ask Formella what the protocol is for this situation.
Motion: Kaminski/Gemza to appoint Brian Formella as the new Village Attorney and notify Attorney Louis Molepske of this decision. All in favor. Carried.

Garbage Complaints:
Several resident complaint forms were read aloud. Items of concern included garbage being missed, recycling being picked up on a different day and garbage left in the containers. The current contract expires on December 31, 2006. The board will seek bid proposals from other haulers.

Committee Reports:
Betty Williams attended a Department of Transportation (D.O.T.) informational meeting regarding the 2007 highway improvements. Two sections of Highway 66 will be resurfaced. The improvements should allow one lane of the highway to remain open so it should have less of an impact on our area businesses than the current project.
Motion: Gemza/Osowski to pay all the statements and invoices as read. All in favor. Carried.

Motion to adjourn: Osowski/Garski. All in favor. Carried.

Adjournment:  9:40 p.m.

______________________________________
Theresa K. Hartvig, Village Clerk-Treasurer


VILLAGE BILLS PAID-July 2006
Duane Dobbe    $133.23    Bob Kurszewski    $530.06
Theresa Hartvig (mileage)    $71.20    Theresa Hartvig (Health)    $750.00
Bob Kurszewski (Health)    $1,500.00    Betty Williams (mileage)    $20.50
Rosholt Fire District    $846.72    WI Public Service Corp    $9.50
McCune Paint & Body    $173.90    McCune Paint & Body    $206.80
Ken Johnson Wood    $143.85    Country Woodworks LTD    $40.00
Evangeline Specialties Co    $2,727.50    Veolia Environmental    $1603.28
Alliant Energy    $867.67    Gannett WI Newspaper    $146.51
Municipal Treasurer Assoc    $40.00    WI Dept of Justice    $205.00
Rosholt Fire District    $500.00    Citgo Petroleum Corp    $51.25
BP Amoco    $103.70    Rosholt Automotive     $90.00
Gordy’s 66 Service    $15.35    Rosholt Hardware    $45.67
Firkus Lumber Co.    $60.01    Personnel Concepts    $49.90
Amherst Telephone    $150.78    Minnesota Life Ins. Co.    $37.25
US Post Master    $39.00    WI Dept of Revenue    $196.70
Federal Withholding    $860.87    WI Retirement    $386.92


SEWER BILLS PAID-July 2006
Bob Kurszewski    $368.78    Theresa Hartvig    $528.61
Amherst Telephone    $74.74    Alltel    $22.60
MasterCard    $1.35    Alliant Energy    $705.20
Ron’s Refrigeration    $411.00    Firkus Lumber    $51.58
Diggers Hotline    $41.18    Federal Withholding    $162.93

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Call to order: by President Kelly Hodge

Pledge of Allegiance:

Roll Call:  Betty Williams, Joy Garski, Arnie Kaminski, Rick Osowski, Kelly Hodge and
Cindy Gemza (Excused Absent)

Also Present: Gordy Krogwold, Norma Anderson, Jill Kumenius, Helen Pliska, Nancy Osowski, Bob Kurszewski, Lorraine Dobbe and Dan Hansen (Vierbicher Associates, Building Inspector)

Building Permit:
Hodge stated that she and Maintenance Bob viewed the site (624 Grand Ave E) earlier today and the office has not been installed as mentioned at the last Board meeting.
Several issues were raised such as the sewer and driveway access.
The sewer Main ends at the adjacent property. In order to hook up to the system, the land owner would need a 200 foot lateral to reach the main and must obtain an easement across the adjacent lot. The Building Inspector says that State Guidelines do not require a business of this type to install a bathroom. Self contained units such as a port-a-potty are legal.
The general consensus of the Board is that it is not necessary to require Dobbe to hook up to the sewer. A port-a-potty is not allowed, however a different self contained unit may be installed.
The driveway is no longer an issue as the Department of Transportation (D.O.T.) regulates access on Highway 66. Dobbe has installed an approach with joint access, upon advice from the D.O.T.

The process of issuing building permits has become very confusing. During the exchange of staff, several different procedures have been implemented. Dan Hansen explained the current process. The contract with Vierbicher states they will issue building permits for all commercial properties, therefore, approval for Dobbe’s building permit is deferred to Vierbicher.

Fair Buildings Inspection:
Hansen states most of the buildings at the Fair Grounds were built before the current code existed. An inspection to list the repairs needed to bring the buildings in compliance could be very costly; up to 8 hours of inspection time plus time generating the report. All buildings are structurally sound except for the few items listed on the previous inspection.

Someone other than Hansen would need to be contacted regarding Mold concerns as he is not a certified Mold Inspector.
There are some Electrical concerns such as breaker amps and fire hazards. Norma Anderson responded stating the Fair Association is hiring an Electrician to inspect the property.
Water supply is an issue that was mentioned but not discussed.
The general consensus of the Board is to concentrate on the items listed in the completed structural inspection and deal with more details once these tasks have been accomplished.

The board asked about inspection requirements for new buildings. Hansen stated that the Village has the choice to “Opt. Out “of Inspection requirements; however, if the Fair Association erects a new building, the inspection is required. Vierbicher would be willing to compromise their fee schedule to allow the Fair or the Village the opportunity to install new buildings at a reasonable cost.

Code of Maintenance and Occupancy Ordinance:
Hansen stated the procedure of a courtesy letter, followed by a certified Notice of Intent and a final letter drafted by an Attorney is a common procedure to enforce issues such as nuisance items, unlicensed vehicles or general maintenance. He suggests we consult our Village Attorney for interpretation and advice on our Ordinance and any amendments necessary to make this enforcement more effective.
The Board authorized the clerk to contact the attorney for this service.

Motion: Osowski/Williams to adjourn. All in favor. Carried.

Adjournment: 8:30 p.m.
__________________________________
Theresa K. Hartvig, Village Clerk-Treasurer

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Call to order: by President Kelly Hodge

Pledge of Allegiance

Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Kelly Hodge, Rick Osowski and Betty Williams

Also Present: Mike Hodge, Jill Kumenius, Kerry Krogwold, Gordy Krogwold, Nancy Osowski, Bob Kurszewski and David Hansen (Earth Tech)

Stop-N-Go Food Mart Building Plan:
Gordy Krogwold presented a preliminary site plan for a car wash. The building will replace the white house on parcel # 176-25-1021-B. The structure will be a cement block building with two bays including an automatic and self serve car wash exiting to the Highway. Gordy and Kerry Krogwold will serve as the General Contractor subletting the job. They plan to open this Fall Season.
Motion: Gemza/Osowski to accept the site plan for aesthetics and general approval. All in favor. Carried.

Sewer Rate:
David Hansen (Earth Tech) states we have a unique situation in Rosholt as we have no meters installed to determine actual use. He then presented the following Memo based on our 1997 Study of Sewer User Charges.

The current Village of Rosholt sewer service charge system was developed in 1997. Attached Table 4-1 outlines recommended use charge factors (UCF) currently included in the sewer ordinance. The present quarterly charge for one UCT is $91.04. A residential home is equal to one UCF. Because there are no water meters on the Village’s system, UCF are estimated for each usage apart from a residential property. Based upon the 1997 sewer study, the volume of water to be treated per day for each UCF is 129.3 gallons per day.

From information provided by Gordy Krogwold on June 16, 2006, and substantiated in that attached letter of July 6, 2006, 35 to 50 gallons of water will be used for each car wash. It is also anticipated that 17 percent of this water will no have to be treated because of carry-off and evaporation. Mr. Krogwold has also indicated that 1,500 to 2,000 cars are projected to be washed per year at the car wash. Therefore, for the purposes of calculating the quarterly sewer charge for the car wash, the following assumptions are being made:

* 1,750 cars per year will go through the car wash.
* 42.5 gallons per wash will be used.
* 17 percent of the water will go with the car.
* This is equal to 61,250 gallons per year, which equates to 168 gallons per day.
* The UCF for Gordy’s Car Wash is equal to 168 gallons per day, divided by 129 gallon per day, equals 1.3.
* The quarterly charge for the car wash is equal to 1.3 times $91.04 per quarter, equals $118.35. The annual fee is $118.35 times 4, equals $473.00.

We recommend that the ordinance be modified to include a UCF of 1.3 for a car wash. In addition, Mr. Krogwold is to provide data after one calendar year of operation that defines the actual number of car washes in that year.


Copy of Gordy’s Letter on June 16, 2006 (from Specialty Equipment Company Inc (Bryan Russell)

Dear Gordy,
Terry Landeen had advised me that you needed to have on file the water requirements for our Revolution touch free automatic. On the average we use between 35-50 gallons per car on a Basic Wash. Studies also show that there is a carry off and evaporation factor that averages about 17% of the water usage. I hope this will be useful for figuring your usage and sewer requirements.

Sincerely,
Bryan Russell, President

Hansen ended his report by indicating that the Board could consider this estimate of 1.3 UCF or implement the 1.8 UCF for businesses already established in the Sewer Rate Study.

Questions:
-Hodge asked why the estimate was calculated instead of just using the established rate? Hansen stated that Krogwold contacted Earth Tech to obtain an estimate sewer user rate for feasibility of opening a car wash. Based on those conversations, it was the fair way to present the rate to the Board for consideration; however, Krogwold also understands the established rate may be considered.

Kerry Krogwold gave an overview of how the project developed. In 1998 they did a feasibility study which indicated a car wash was not feasible at that time. Since then, the building plans have changed to make it feasible. Grease/sand traps, etc. will be part of the project and car wash engineers have stated the water going to the sewer is all biodegradable which might actually enhance the sewer system.
-Is the cleaning of the interior of the bays figured into the estimated rate? No, but you could assume 1 more car wash per week to account for the water used in the cleaning process.

Gordy was asked how he felt about providing the Board with actual date for the 1st year of use to establish a rate?
Response: Would it be a variable rate?   No, it would be to determine a fixed rate.

A Temporary Monitoring meter was discussed. Hansen states Krogwold could be required to install a meter to establish actual usage. Gordy and Kerry Krogwold are both opposed to this as no one else has a monitor.

Hodge states if we estimate and approve the 1.3 UCF, what prevents all other businesses from asking for a 1.3 UCF?

Hansen suggests the 1.8 UCF is fair and it should be monitored for a year to determine if the assumed amount of cars is correct. This would not lower the UCF, but it may indicate a need to increase the UCF at that time.
1.8 UCF is accepted by Krogwold if that UCF remains in place. He is opposed to the annual report as no one else is being monitored.

Motion: Williams/Garski to approve the established commercial rate of 1.8 UCF with no monitoring required. All in favor. Carried.

Emergency item not on the Agenda:

Prairie Seed:
Hansen states the original Highway 66 design plan includes Prairie seed on the North side of the highway from Union Street N. to Union Street S. (The situation that makes this an emergency item is that the Landscapers arrive tomorrow (July 19, 2006)
Prairie Seed of this type needs to either be planted dormant in the Fall or in the Spring. The first two years it will look like weeds and requires mowing 2 times a year. After that, it starts to resemble the Prairie look. An example of this type of seed can be found on Hoover Avenue in Plover. Some folks like it, however most don’t and the Village of Plover has received lots of complaints.

Options include:
* Using the Prairie seed and including it in the design plan for one of the 2007 projects.
* Get the seed and have the County install it.
* Instruct the landscapers to plant grass seed instead.

The Clerk explained that the Seed was part of the design plan created 3-4 years ago and the AdHoc committee and previous board suggested the Prairie, based on residents concerns for the aesthetics of the wetlands.

Motion: Gemza/Osowski to eliminate the prairie idea and seed with regular grass seed. All in favor. Carried.

Motion to adjourn:  Osowski/Kaminski. All in favor. Carried.

Adjournment: 7:45 p.m.        ________________________________
                                             Theresa K. Hartvig, Village Clerk-Treasurer

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