July 2005 MINUTES

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July 11, 2005 Minutes
Village Board Closed Session
Monday July 11, 2005
7:00 p.m. @ Village Hall (137 Main Street)

Call to order: by President Kelly Hodge

Pledge of Allegiance

Roll Call: Duane Dobbe, Rick Osowski, Cindy Gemza, Arnie Kaminski and Kelly Hodge Absent: Helen Pliska

Items of Discussion:

-Feed Mill
Real Estate Appraisals by (Dale) Newman Appraisal Service were presented to the Board for review.

The Clerk-Treasurer gave a report on the amount of funds spent to date on the Feed Mill parcels.

The Board determined an asking price and a sale procedure to be acted upon in open session.

-Employee Benefits
Current Health Insurance Premiums were presented along with other plan options such as increased deductibles. Action will be made in open session.

Motion:  Osowski/Kaminski to close the Closed session and convene open session. All in favor. Carried.
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Theresa K. Hartvig, Village Clerk-Treasurer

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July 11, 2005  Regular monthly meeting Minutes
Village Board Meeting Open Session
Monday July 11, 2005
7:55 p.m. @ Village Hall

Call to order: by President, Kelly Hodge

Roll Call: Rick Osowski, Duane Dobbe, Arnie Kaminski, Cindy Gemza, Kelly Hodge
Absent: Helen Pliska

Also Present: Mike Hodge, Mike Schuster, Norma Anderson, Steven Rutta, Orville Larson, Jeff Glodowski, Ronnie Rekowski, Wayne McCune, Chain Williams, Betty Williams, Robert Kurszewski, Nancy Osowski, Peter Harris (Vierbecher) &Dale Bates (Zoning Administrator).

Motion: Dobbe/Gemza to approve the minutes as read. All in favor. Carried.

Feed Mill Real Estate:
Real Estate Appraisals by (Dale) Newman Appraisal Services were presented.
Parcel #s 176-25-1020-04.11 & 04.12 for the amount of $10,000.00
Parcel #s 176-25-1020-04.14 & 04.15 for the amount of $10,400.00

There was some discussion about the amount for the contaminated parcels. According to the correspondence from the Department of Agriculture, the methods in which the contamination can be processed do not affect the appraised value; therefore, because the contaminated parcel is larger, it is valued slightly higher than the non-contaminated property.

Motion: Kaminski/Dobbe to Advertise for Sealed Bids to be opened at the August 8th Board Meeting- Minimum Bid $9,500.00 per parcel.  All in favor. Carried.
*The option of requesting a certified check was entertained and denied.

Health Insurance Motion: Osowski/Gemza to change the Health Insurance Plan to option # 3 which increases the deductible to $2,500.00. for a family premium of $1,052.80 per month/ $12,633.60 per year. Maintenance Bob will still be responsible for 25% of the dependent premium; however, the Board will consider a substantial wage increase to offset a portion of the deductible. All in favor. Carried.

NIMS (National Incident Management System) Mike Schuster from the Fire District explained the Federal Mandate to implement NIMS in order to continue receiving Grant Funds to subsidize the Fire District. Fire Chief, Chris Kluck, will offer the 90 minute training class to the Board at their convenience.
Motion: Dobbe/Osowski to approve the Resolution Designation the National Incident Management System (NIMS) as the Basis for All incident Management. All in favor. Carried.

Operator’s Licenses: Tabled for completion of background checks.

Village Hall Use: Faith Lutheran Church requests use of the Village Hall for their annual craft/bake sale on Saturday, November 19, 2005.
Motion: Dobbe/Gemza to allow the use of the Village Hall for a $10.00 rental fee.
All in favor. Carried.

Zoning (Dale Bates) presented a proposal to repeal his contract to work independently as Badgerland Home Inspections and replace it with a contract as an employee of Vierbicher Associates, Inc. Vierbicher Representative, Peter Harris explained that they would carry Liability Error & Omissions Insurance and would always have an employee to process Building & Zoning Applications in Dale’s absence. The contract verbiage will remain the same as originally presented with one exception to add a clause for additional services such as condemnation, etc. would be billed at $57.00 per hour plus $.40 per mile.
Motion: Kaminski/Osowski to Hire Dale Bates through Vierbicher Associates, Inc. and automatically waive the 30 day grace period to void the previous contract with Badgerland Home Inspection. All in favor. Carried.

Building Permit Ordinance will be reviewed by the Zoning Committee and Vierbicher & Associates to be restructured and amended at the August Meeting.

Highway 66 Enhancement Funds was explained. The DO.T. is giving the Village a Work Credit of $20,000.00 to be spent towards enhancements listed in the State/Municipal Agreement. Any funds not used toward enhancements will be applied to the material cost of the extension past Hanson Street.

Committee Reports:
-President Report: The Clerk and President will develop committee responsibilities and send a packet of definitions to each board member. A filing system will be installed at the Office for committee mail. Members are to call the office occasionally to see if they have any mail.
*A high shool student project letter was read aloud which involved a community survey with residents’ opinions of the Village Government, School District and  community activities. President Hodge will give the letter to the RACA to create solutions.

Motion: Dobbe/Osowski to approve payment of all bills as read. All in favor. Carried.

-Maintenance Bob asked permission to have Earth Tech approve the D.O.T. Highway 66 project plan to ensure the sewer lines are where the plans indicate. Funding will need approval.

Motion to adjourn:  Osowski/Kaminski. All in favor. Carried.

Adjournment: 9:10 p.m.                                           

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July 13, 2005 Minutes Special Board Meeting
Wednesday July 13, 2005
8:30 p.m. @ the Village Office (125 Grand Ave)

Call to order: by President, Kelly Hodge

Pledge of Allegiance

Roll Call: Rick Osowski, Duane Dobbe, Kelly Hodge, Cindy Gemza, Arnie Kaminski,
Absent: Helen Pliska

Also Present: Kenny Johnson, Jack Brooks, Jim Beckland, Carol Beckland, Dave Larson, Norma Anderson, Dean Onan, Gloria Onan, Mike Hodge, Jeanie Krogwold, Michael Bates, Scott Sikorski

Baseball Field:
A paragraph from the Fair lease agreement was read indicating the Village has control of the baseball field with the exception of 4 days during the Fair. The Threshermen and Jack Brooks Little League both scheduled tournaments for the weekend of July 15 -17. By the time this meeting was called, the two gentlemen had worked out their own situation; however, they ask the board to consider developing a policy and posting signs at the ball field to help prevent another conflict.
The Board will develop a policy to be approved at the August 8th meeting.

Real Estate Invitation to Bid:
An afterthought of the Board meeting on Monday indicates the Board should consider adding a contingency to the Advertisement to Bid.
Motion: Kaminski/Osowski to include a contingency that a Business must be built within one year of the purchase date for each parcel in the Advertisement to Bid. All in favor. Carried.

Motion: Dobbe/Gemza to approve Publication funding in the amount of $500.00 to print in the Stevens Point Journal & area-wide issues of the Buyer’s Guide. Also to approve $40.00 for internet advertising. All in favor. Carried.

Motion to adjourn: Osowski/Kaminski. All in favor. Carried.

Adjournment:  9:30 p.m

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July 25, 2005 Joint Meeting of the Rosholt Village Board
&
Zoning Plan Commission
Monday July 25, 2005
7:00 p.m. @ the Village Hall (137 Main Street)

Call to order: by President, Kelly Hodge

Pledge of Allegiance

Roll Call Village Board: Cindy Gemza, Helen Pliska, Arnie Kaminski, Kelly Hodge, Rick Osowski, Duane Dobbe

Roll Call Zoning Plan Commission:  Debbie Peplinski, Ron Pliska, Tony Gryniewski, Bruce Balkam, Arnie Kaminski, Rick Osowski, Cindy Gemza

Also Present: Norma Anderson, Jill Kumenius, Eleanor Richter, Mike Hodge, Tammy Beckland, Orville Larson, Nancy Osowski, Bob Kurszewski, Ed Wolf, Brian Burns, Steve Rutta, April Rutta, Gene Worzalla, Don Buza & Tom Russell (Point of Beginning), Ray Schmidt (Portage County Water Quality) Dale Bates (Zoning Administrator)

President Hodge’s opening statement was to notify the public that this development plan is being submitted by Arthur Nicolas Inc. who is her son-in-law, and she doesn’t want to be accused of keeping something “under the rug” She explains that a Casual conversation generated the knowledge that the previous development plan was no longer active. The next thing she knew, we are calling a special meeting to present the plan.” What you see here tonight is what I’m seeing for the first time too. This is all new to me.”

Don Buza of Point of Beginning presented a conceptual Development Plan for his client Arthur Nicholas, Inc. Buza notes the single family residential lots are sized at 12,000 square feet and the Village Zoning ordinance requires 15,000 for this district. He asks the Village Board to consider allowance of the ¼ acre lots. Annexation will need to be processed farther along in the procedure. He presents the opportunity for the Zoning Plan Commission and Village Board to ask any questions they deem necessary to make a decision on rather to accept this type of plan. If so, he will continue to work with his client and the Village to develop a more detailed plan that will be suitable for both parties.

Questions & Comments from the Zoning Plan Commission:

Q: Will the land be developed within 1 year so the Village will see immediate benefits?
A: Some kind of contingency can be probably be added to support this request.

Q: Can the business district be located in a more strategic plot to promote more local traffic flow past the location?
A: All of the areas on the conceptual site plan can be rotated to provide better services.

-Concerns about the type of businesses to be implemented were expressed. Truck traffic and noise are a concern.

Q: What is the Village’s responsibility for development?
A: The developer pays for the entire infrastructure according to Village building specs and then the roads are deeded to the Village.

Q: Can the West Grand Avenue Lift Station and the Sewer Plant process this type of development.
A: per Maintenance Bob—yes, the lift station was designed to accommodate a possible annexation of the subdivision on St. Adalbert’s Road. He also gave an overview of the Lift Station debt and explained that each lot would be assessed accordingly.
Q: Is the Rosholt Sewer Commission responsible for providing the main line? Once the lots are developed and the main is in place, will the vacant lots have to pay a user charge?
 A: Most typically, the Developer pays for the sewer infrastructure and recuperates his cost during the sale of the lots. There should not be any user fee until hook-up occurs. The type of situation that generates an assessment is where the Sewer Commission installs a system or improvement and then adjacent property owners are assessed a charge so the Commission can recuperate its funds.

-Storm water was discussed- Point of Beginning engineer, Tom Russell gave an overview of the process indicating Topographical maps are created and then all State and County Regulations are enforced. Those rules state that you cannot create more runoff than what already naturally exists. They are required by the state to comply with these standards for water storage.

-Portage County Water Quality Specialist, Ray Schmidt, stated we have a sufficient water table to accommodate individual wells. We do have some high nitrates due to agricultural activity. There are no recent lab tests to support current levels of nitrates; however, most nitrates improve with sewer development.

-Several residents voiced their concerns about maintaining the zoning requirements for single family lots.

-One resident asked if the lot sizes for the multi family are sufficient to accommodate the amount of parking spaces required for this type of housing unit.

President Hodge gave the chair position to Arnie Kaminski of the Zoning Plan Commission to address their comments.

Osowski- There certainly is a lot to consider and what is the possibility of adding a highway access to the East side of the development?

Gryniewski-Concerned about business locations and indicates the businesses should be the type to create jobs. Also concerned about the time frame for development.

Balkam-- Keep the residential lots at 15,000 square feet in accordance with the zoning ordinance and rotate the business plots towards the highway frontage.

Pliska-Keep the residential lots at 15,000 square feet and leery about annexation rules and procedures.

Peplinski-Keep the residential lots at 15,000 square feet.

Gemza-Keep the residential lots at 15,000 square feet and research the need for assisted living in the R4 multi family district.

Point of Beginning asked the Plan Commission and Board if they are opposed to cul-de-sacs? General Consensus is Not opposed.

Zoning Plan Commission Motion: Gryniewski/Balkam to make recommendation to the Village Board to accept the conceptual design plan for development based on the following contingencies:
-The Village can stipulate a time frame for development
-The lot sizes remain at the minimum allowed in each district which includes maintain 15,000 square feet in the single family residential district.
-Business district be located to draw more highway exposure
-Point of Beginning must provide 2-3 different designs which may include cul-de-sacs
-Annexation processed by Attorney
-Final approval by the Zoning Plan Commission     All in favor. Carried.

Village Board Motion: Pliska/Kaminski to accept the Plan Zoning Recommendation
to accept the conceptual design plan for development based on the following contingencies:
-The Village can stipulate a time frame for development
-The lot sizes remain at the minimum allowed in each district which includes maintain 15,000 square feet in the single family residential district.
-Business district be located to draw more highway exposure
-Point of Beginning must provide 2-3 different designs which may include cul-de-sacs
-Annexation processed by Attorney
-Final approval by the Zoning Plan Commission

Hodge abstained, all others in favor. Carried.
Sewer Manhole Adjustments:
Maintenance Bob reports that all the manholes on Highway 66 must be adjusted and Earth Tech would like our permission to bid out the work as part of the project in lieu of the Village performing the work. Once the work is completed, the Rosholt Sewer Commission will be billed for labor and materials in an estimated amount of $15,000.00 to $20,000.00.
Motion: Osowski/Gemza to allow Earth Tech to add the sewer manhole adjustments to the project contract for bidding. All in favor. Carried.

This generated a discussion about funding issues. Since the state is redoing the highway and creating the need for sewer adjustment, why aren’t they paying for it? Hodge stated Attorney Molepske is addressing the State about Highway 66 funding issues on behalf of the Village. She will ask him to address this sewer issue also.

Letter of Recommendation Motion: Kaminski/Osowski to approve Earth Tech’s request to have the Board submit a letter to the Department of Transportation recommending Earth Tech as the general engineer of the Highway 66 project. All in favor. Carried.

Motion to adjourn: Osowski/Dobbe. All in favor. Carried.

Adjournment: 9:00 p.m.

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