Call to order: by President, Kelly Hodge

Pledge of Allegiance:

Roll Call:  Cindy Gemza, Joy Garski, Arnie Kaminski, Kelly Hodge, Rick Osowski and Betty Williams

Also Present: Norma Anderson, Barb Mlodik, Idele Kenowski, Mike Hodge, Bob Kurszewski, , JoAnn Burk, Sharon Johnson (& son), Jill Kumenius, Jessica Moore, Kate Zdroik, Nancy Osowski, Lee Miller, Tammy Beckland, Sadie Nicolas, Debbie Peplinski, Donald Dulak (Tuck Pointing) and Nich Sweet, Anthony Turner, Chris Chambers (WReX Ink)

Public Requests for Consideration: None from Audience, however, Hodge showed an anonymous letter received by her and gave the audience a chance to claim acknowledgement of sending the letter and offered to address the subjects of the letter.
No one admitted to sending the letter and no further discussion.

Motion: Gemza/Garski to approve all minutes as read with a correction on January 8, 2007 Committee Reports by Public Health & Safety to state it is Gemza, not Kate Zdroik who recommends the Board send a formal complaint to Mark Maslowski. All in favor. Carried.

Motion: Gemza/Kaminski to pay all invoices as read. (See last page of minutes) All in favor. Carried.

Humane Society: The enforcement agent did not attend. Hodge stated the dog ordinance can be changed to limit the number of dogs a person can own, however, all dogs currently owned will fall under a grandfather clause. Tabled until humane officer attends.
~Resident Debbie Peplinski voiced concerns about stray cats and expressed her willingness to tend live traps. She will contact the Humane Society.

Tuck Pointing: Donald Dulack gave an overview of the process and several options available to the Village. The entire office building and storage building can be tuck pointed or just the bad spots. The storage building has a crack that needs repaired. Insulation and siding (efface) could be considered. An Approximate Quote was presented in the amount of $3,471.00 for the Village Office/Maintenance and $4,156.00 for the storage shed behind the office.
Don would prefer to meet with the board or some of its committee members for an on sight inspection where he can explain Problem spots and remedies. Then he will submit an actual bid proposal. The Streets, Building & Grounds, Parks Committee will meet with Don and make a recommendation at the March Board meeting.
Motorcycle Stunt Show:  Nich Sweet, Anthony Turner, Chris Chambers (WReX Ink). All riders in the Club are experienced and believe in promoting safety. They have performed 15 stunt shows without incident. Each vehicle has a kill switch and the team provides security. They also have the EMS association on site. Their 45-60 minute show includes extreme stunts on Motorcycles and ATVs (All Terrain Vehicles). A 5 minute video was presented with clips of various stunts to be performed. The club is promoting their show to the Village in hopes they will be asked to perform in conjunction with a Village Event. The Club usually charges a fee of $400.00; however, if the Village is willing to hire them, they may consider a first time show fee to be negotiated at a later date. That fee could or may be as minimal as $75.00 to cover the cost of fuel.

Several questions were asked:
1. Will the road be affected? Yes, there will be black marks that should disappear within one year.
2. Do you carry liability Insurance? We do, however, we prefer to obtain a joint policy that includes the Village and the cost is paid by both parties.
3. Do you need the Fire Department on Stand-by? It would be appreciated.
4. Does the Village need to install security fencing along the route? If the Village would like to provide some sort of security such as snow fence of hay bales, that would be great. If they don’t, we will provide some safety precautions. 
5. The Rosholt Fair Association may be willing to donate bleachers for the event.

A decision regarding the Stunt Show will be discussed once the Agenda item of the Family Safety Fair is presented:

Family Safety Fair:  Jo Ann Burk, owner of Rosholt Family Day Care is hosting a Family Safety Fair and requests use of the Village Hall and Parking lot on May 5, 2007 from 9:00 a.m.-1:00 p.m. Jo Ann presented a list of all the confirmed participants including many Portage County Agencies, Organizations and Emergency Vehicles. Since Portage County does not currently host an event like this, Jo Ann is hopeful that this may become an annual event for Rosholt. The general consensus is that this safety fair would be a great event to include the Extreme Stunt show by WReX Ink.
Motion: Gemza/Williams to approve the use of the Village Hall (excluding the Library Portion) on May 5, 2007 for a fee of $10.00 and deny the use of the Village Parking Lot. (due to the street being closed) Also to approve the Extreme Stunt Show by WReX Ink **and to Close one (1) block of Main Street (Highway 66 to Randolph Street) from 8:00 a.m.-3:00 p.m. to host the event. All in favor. Carried.
**A Special meeting will be held with WReX Ink to establish a cost for the show not to exceed $400.00.

Fair Association Lease: The Fair Associations’ final response to the Village is that they are hiring an Attorney to process any matters regarding the Lease Agreement. The Village Board will wait for advice from Attorney Formella.

Antigo Rendering: They did not accept the Village’s Resolution to solve the matter out of court; therefore, a trial is scheduled for Friday February 16, 2007 at 9:00 a.m.

Tool and Equipment Purchase: The committee’s recommendation is to allow Maintenance Bob an allotment of $1,000.00 per year to purchase hand tools to replace those currently on premise owned by Bob. The allotment would continue until all of Bob’s tools are replaced. Maintenance Bob will no longer receive an annual $200.00 tool rental fee and any hand tool that Bob breaks will be replaced by him. In conjunction with the purchasing allotment, any equipment other than hand tools must meet Village Board approval for purchase.
A tool box will be purchased from Lowe’s in the amount of $380.00.
A 20 ton service jack will be purchased from Northern Tool & Equipment catalog in the amount of $430.00 unless Hardware Hank can obtain one for the same price.

Gemza does not agree with the Tool rental fee, it should at least be prorated until all of Bob’s tools are replaced. She also states that if Bob is using his tools at the Village and it breaks, he should not have to replace it.

Someone asked if Bob has other tools besides hand tools at the Village? Yes, there is a list of tools of file at the Office.

It was suggested that all of the hand tools be replaced at once instead of the $1,000.00 per year replacement method. The Clerk-Treasurer stated there is approximately $3,000.00 remaining in the 2006 budget marked for equipment purchase.
Motion: Williams/Kaminski to accept the committee’s recommendation of:
To allow Maintenance Bob an allotment of $1,000.00 per year to purchase hand tools to replace those currently on premise owned by Bob. The allotment would continue until all of Bob’s tools are replaced. Maintenance Bob will no longer receive an annual $200.00 tool rental fee and any hand tool that Bob breaks will be replaced by him. In conjunction with the purchasing allotment, any equipment other than hand tools must meet Village Board approval for purchase.
A tool box will be purchased from Lowe’s in the amount of $380.00.
A 20 ton service jack will be purchased from Northern Tool & Equipment catalog in the amount of $430.00 unless Hardware Hank can obtain one for the same price.
Gemza opposed: all others in favor. Carried.

Basketball Hoops: Rick Osowski presented prices from Sports Unlimited he obtained by internet. The First Team Heavy Duty Double Fixed Basketball Rim with 2 year warranty is $89.00; The VP1 Lifetime Rim with Manufacturer’s Lifetime Warranty is $107.99; The First Team Unbreakable Fixed Rim with Lifetime Unconditional Warranty is $139.00.
Motion: Kaminski/Gemza to purchase two (2) First Team Heavy Duty Double Fixed Basketball Rims at $89.00 each. All in favor. Carried.

Ditch line on Highway 66: The ditch line on property owned by the Village and the American Legion Hall. (260,260A & 290 Grand Ave E) is too steep to mow. Earth Tech suggests implementing the original Project order which called for Nome Prairie seed. If this is unacceptable to the Board, Earth Tech will come to a board meeting to discuss change order options.
Kaminski stated there is a low growing grass seed available, which should eliminate the need for mowing. General Consensus is to seek other options other than the Prairie Seed.
EMS National Billing: This is a company that will process Fire Call Invoices. They process claims for State Highway 66 accidents and claims for folks that have Badger Care Insurance. Municipalities do not have to sign on as a joint unit; every municipality would hire them individually. The cost for the service is 7% of each invoice total which can either be billed to the customer receiving the service or absorbed by the Village. The company’s statistics reflect a collection rate of 80-90%.
The Clerk is in favor of the EMS National Billing as she does not have knowledge of how to process Badger Care Claims or Highway 66 auto accidents. Several residents indicated they could help the Clerk learn how to process Badger Care claims. The general consensus is to deny hiring EMS National Billing and continue to process claims at the Village Office. 

Special Parking Permit: The original letter of request from the Band Director, Kathy Kawlewski was read aloud along with Village minutes that support the decision to amend the traffic ordinance in 2001 to create a Special Parking Permit space to approve her request.
Motion: Gemza/Osowski to renew the special parking permit for a fee of $15.00. This permit will be renewable annually by the Clerk upon receipt of the band directors’ request and paid fee. The permit fee will be added to the Schedule of fees to be considered annually. All in favor. Carried.

Highway 66 Detour: Kate Zdroik provided information regarding the proposed detour in conjunction with the Highway 66 project scheduled to begin in June 2007. The official detour is still routes traffic through Mosinee. The D.O.T. will place signs on I39 directing Local Traffic to Rosholt.
The D.O.T. will also be building a temporary access road at Highway Z in Polonia. Signs by area businesses as well as the Village can be established directing traffic to Rosholt using the temporary road. Sadie Nicolas is waiting for estimates on the cost of utilizing the bill board in Ellis for this purpose Zdroik provided the permit application necessary to erect these signs and gave Shannon Riley of Earth Tech as a contact person for questions.
Zdroik suggests the businesses have a meeting to implement their plan. The Village should implement a plan as well. Zdroik and Trustee Betty Williams agreed to serve as coordinators.

January 10th Closed Session Items: The following items were discussed at the Closed Session on January 10, 2007 and noted for consideration and possible action:
1. Snow Plowing. Resolved during the discussion at the Closed Session
2. Sidewalk Snow Removal: Residents expressed their “Thanks” for tending to the sidewalk at 206 Randolph Street. They also noted that area residents decided to shovel it before the 36 hour rule due to the regular usage by school children. It was also noted that 191 Grand Avenue has not been shoveled according to the 36 hour rule. (The clerk will check the addresses on file that the Village has shoveled)
3. Landscaping damage: Motion: Garski/Gemza to allow Maintenance Bob to fix the damages to the Landscaping during Village Work hours and not on un- paid time as stated previously. Kaminski opposed; all others in favor. Carried.
4. Property Insurance Claim. Resolved during the discussion at the Closed Session.

Hired Hand Position: Kenny Johnson submitted a letter of resignation effective Friday February 2, 2007.
Williams expressed her dissatisfactions with the manner in which Johnson was trained. She stated: January was the perfect time to train someone. Time should have been spent driving the equipment and training for sewers. Snow shoveling and a couple hours cleaning does not require a hired hand. Motion: Williams/Kaminski to compensate Johnson with 30 hours pay for being on Call. Garski, Gemza, Hodge Opposed; Williams, Kaminski, Osowski in favor. Tie vote, motion does not carry.
Hodge indicated the Board should take responsibility for the lack of establishing more clear details on how they expected Maintenance Bob to train the hired hand. All agreed they need to establish some permanent job tasks to fill the 15 hour average for the position.
The Board authorized Hodge to Speak to Kenny Johnson and offer him another opportunity at the job with a guarantee he will receive training and more hours. If he does not accept the position, it will be placed on the March agenda.
The Clerk asked who the Sidewalk Snow Removal will default to if Johnson does not accept the position. Gemza stated she will implement the procedure as the Chair of the Public Health & Safety Committee

Road Fill at Triangle: Maintenance Bob suggests the Village may have the opportunity to obtain Road Fill Material from the Highway 66 project and is wondering if the Board would still consider filling Village owned parcel # 176-25-1020-A-1 to be utilized for a future soft ball field. Motion: Kaminski/Osowski to Authorize Maintenance Bob to proceed with the project providing the general contractor of the Highway 66 project.  agrees to implement the entire fill procedure at their cost. The only cost to the Village would be implementation of grass seed. All in favor. Carried.

Elgin Sweeper: Maintenance Bob indicates 4 bearings need to be replaced at the cost of $100.00 each.
He also states the Portage County Highway Department has asked Bob to sweep Highway 66 in the Spring to prevent the Storm drains filling with sand. Bob suggests we send an estimate to the County in the amount of $400.00 to provide this service. Motion: Osowski/Williams to approve 4 bearings at $100.00 each unless Anderson Machine can get them for less and to send a bid in the amount of $400.00 to the County Highway Department to sweep Highway 66 within the Village limits. All in favor. Carried.

Sewers: Maintenance Bob says the Wastewater Treatment plant needs 200 feet of fence replaced on the Eastside of the Wetland. He would like to obtain an estimate from a fencing company. The board agreed but he must obtain 2 estimates.

The valve for the Tanker Truck needs to be replaced. The price from Heinemann Fire Equipment is $468.00. Half should be paid by the Sewers for flushing the lines and half should be paid by the Village for creating an ice rink. Motion: Garski/Osowski to approve purchase of the valve, only if he cannot get it cheaper from the Fire Department.
All in favor. Carried.

Operator’s License Motion: Osowski/Kaminski to approve Operators; license for Mollie Richter. All in favor. Carried.
Trustee Position: The Clerk presented excerpts from the minutes indicating a decision by the Village Board in 2001 to accept the resignation of Trustee Ralph Colrud and vacate the trustee seat. Some folks have expressed concern that a 6 member board does not have any way to break a tie vote which automatically defaults the motion to the negative. The clerk contacted the State Elections Board who advised that since all the State Stats apply to filling a vacancy within a specified term, we should contact our Village Attorney for advice on how to re-establish the 7 member board. The board authorizes the Clerk to obtain information from the Attorney.

Motion to adjourn: Osowski/Williams. All in favor. Carried.

Adjournment: 11:10 p.m.

___________________________________
Theresa K. Hartvig, Village Clerk-Treasurer

 
VILLAGE BILLS PAID-February 2007
WI Dept of Revenue    $236.20    Federal Withholdings    $1040.81
WI Retirement    $441.69    Wayne Manufacturing    $616.50
Portage Cty Treasurer-taxes    $39,898.15    NCTI-taxes    $14,933.59
Rosholt School Dist-taxes    $67,943.93    Amherst Telephone    $103.12
Citgo Petroleum Corp    $79.33    BP Amoco    $117.83
Alliant Energy    $1,240.67    Veolia Environmental    $1,603.28
Schierl Inc    $283.24    WI Public Service    $668.87
MasterCard    $72.80    Gordy’s 66 Service    $83.49
WI Dept of Justice    $5.00    Superior Chemical Corp    $74.60
Faivre Implement Inc    $232.49    Bushman Electric Co    $1,325.00
Rosholt Hardware    $82.04    Firkus Lumber    $27.38
Anderson Law Firm    $641.25    Badger Heating & Air    $284.02
B.A. Pauls & Associates    $345.00    Mid States Blade & Chain    $299.50
Payroll    $1159.54    Mileage    $139.68
MN Life Ins Company    $37.25    U.S. Post Master    $82.92
Sewer-tax roll receivables    $19,738.11    Election    $255.00

SEWER BILLD PAID-February 2007
Federal Withholdings    $94.59    Amherst Telephone    $69.74
MasterCard    $21.84    Alltel    $49.55
Commercial Testing Lab    $131.60    Alliant Energy    $741.58
Payroll    $350.33       

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