Minutes
Regular Board Meeting
Monday February 12, 2007
7:00 p.m. @ Village Hall (137 Main
Street)
Call to order: by President, Kelly Hodge
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Kelly Hodge,
Rick Osowski and Betty Williams
Also Present: Norma Anderson, Barb Mlodik, Idele Kenowski, Mike Hodge,
Bob Kurszewski, , JoAnn Burk, Sharon Johnson (& son), Jill
Kumenius, Jessica Moore, Kate Zdroik, Nancy Osowski, Lee Miller, Tammy
Beckland, Sadie Nicolas, Debbie Peplinski, Donald Dulak (Tuck Pointing)
and Nich Sweet, Anthony Turner, Chris Chambers (WReX Ink)
Public Requests for Consideration: None from Audience, however, Hodge
showed an anonymous letter received by her and gave the audience a
chance to claim acknowledgement of sending the letter and offered to
address the subjects of the letter.
No one admitted to sending the letter and no further discussion.
Motion: Gemza/Garski to approve all minutes as read with a correction
on January 8, 2007 Committee Reports by Public Health & Safety to
state it is Gemza, not Kate Zdroik who recommends the Board send a
formal complaint to Mark Maslowski. All in favor. Carried.
Motion: Gemza/Kaminski to pay all invoices as read. (See last page of
minutes) All in favor. Carried.
Humane Society: The enforcement agent did not attend. Hodge stated the
dog ordinance can be changed to limit the number of dogs a person can
own, however, all dogs currently owned will fall under a grandfather
clause. Tabled until humane officer attends.
~Resident Debbie Peplinski voiced concerns about stray cats and
expressed her willingness to tend live traps. She will contact the
Humane Society.
Tuck Pointing: Donald Dulack gave an overview of the process and
several options available to the Village. The entire office building
and storage building can be tuck pointed or just the bad spots. The
storage building has a crack that needs repaired. Insulation and siding
(efface) could be considered. An Approximate Quote was presented in the
amount of $3,471.00 for the Village Office/Maintenance and $4,156.00
for the storage shed behind the office.
Don would prefer to meet with the board or some of its committee
members for an on sight inspection where he can explain Problem spots
and remedies. Then he will submit an actual bid proposal. The Streets,
Building & Grounds, Parks Committee will meet with Don and make a
recommendation at the March Board meeting.
Motorcycle Stunt Show: Nich Sweet, Anthony Turner, Chris Chambers
(WReX Ink). All riders in the Club are experienced and believe in
promoting safety. They have performed 15 stunt shows without incident.
Each vehicle has a kill switch and the team provides security. They
also have the EMS association on site. Their 45-60 minute show includes
extreme stunts on Motorcycles and ATVs (All Terrain Vehicles). A 5
minute video was presented with clips of various stunts to be
performed. The club is promoting their show to the Village in hopes
they will be asked to perform in conjunction with a Village Event. The
Club usually charges a fee of $400.00; however, if the Village is
willing to hire them, they may consider a first time show fee to be
negotiated at a later date. That fee could or may be as minimal as
$75.00 to cover the cost of fuel.
Several questions were asked:
1. Will the road be affected? Yes, there will be black marks that
should disappear within one year.
2. Do you carry liability Insurance? We do, however, we prefer to
obtain a joint policy that includes the Village and the cost is paid by
both parties.
3. Do you need the Fire Department on Stand-by? It would be appreciated.
4. Does the Village need to install security fencing along the route?
If the Village would like to provide some sort of security such as snow
fence of hay bales, that would be great. If they don’t, we will provide
some safety precautions.
5. The Rosholt Fair Association may be willing to donate bleachers for
the event.
A decision regarding the Stunt Show will be discussed once the Agenda
item of the Family Safety Fair is presented:
Family Safety Fair: Jo Ann Burk, owner of Rosholt Family Day Care
is hosting a Family Safety Fair and requests use of the Village Hall
and Parking lot on May 5, 2007 from 9:00 a.m.-1:00 p.m. Jo Ann
presented a list of all the confirmed participants including many
Portage County Agencies, Organizations and Emergency Vehicles. Since
Portage County does not currently host an event like this, Jo Ann is
hopeful that this may become an annual event for Rosholt. The general
consensus is that this safety fair would be a great event to include
the Extreme Stunt show by WReX Ink.
Motion: Gemza/Williams to approve the use of the Village Hall
(excluding the Library Portion) on May 5, 2007 for a fee of $10.00 and
deny the use of the Village Parking Lot. (due to the street being
closed) Also to approve the Extreme Stunt Show by WReX Ink **and to
Close one (1) block of Main Street (Highway 66 to Randolph Street) from
8:00 a.m.-3:00 p.m. to host the event. All in favor. Carried.
**A Special meeting will be held with WReX Ink to establish a cost for
the show not to exceed $400.00.
Fair Association Lease: The Fair Associations’ final response to the
Village is that they are hiring an Attorney to process any matters
regarding the Lease Agreement. The Village Board will wait for advice
from Attorney Formella.
Antigo Rendering: They did not accept the Village’s Resolution to solve
the matter out of court; therefore, a trial is scheduled for Friday
February 16, 2007 at 9:00 a.m.
Tool and Equipment Purchase: The committee’s recommendation is to allow
Maintenance Bob an allotment of $1,000.00 per year to purchase hand
tools to replace those currently on premise owned by Bob. The allotment
would continue until all of Bob’s tools are replaced. Maintenance Bob
will no longer receive an annual $200.00 tool rental fee and any hand
tool that Bob breaks will be replaced by him. In conjunction with the
purchasing allotment, any equipment other than hand tools must meet
Village Board approval for purchase.
A tool box will be purchased from Lowe’s in the amount of $380.00.
A 20 ton service jack will be purchased from Northern Tool &
Equipment catalog in the amount of $430.00 unless Hardware Hank can
obtain one for the same price.
Gemza does not agree with the Tool rental fee, it should at least be
prorated until all of Bob’s tools are replaced. She also states that if
Bob is using his tools at the Village and it breaks, he should not have
to replace it.
Someone asked if Bob has other tools besides hand tools at the Village?
Yes, there is a list of tools of file at the Office.
It was suggested that all of the hand tools be replaced at once instead
of the $1,000.00 per year replacement method. The Clerk-Treasurer
stated there is approximately $3,000.00 remaining in the 2006 budget
marked for equipment purchase.
Motion: Williams/Kaminski to accept the committee’s recommendation of:
To allow Maintenance Bob an allotment of $1,000.00 per year to purchase
hand tools to replace those currently on premise owned by Bob. The
allotment would continue until all of Bob’s tools are replaced.
Maintenance Bob will no longer receive an annual $200.00 tool rental
fee and any hand tool that Bob breaks will be replaced by him. In
conjunction with the purchasing allotment, any equipment other than
hand tools must meet Village Board approval for purchase.
A tool box will be purchased from Lowe’s in the amount of $380.00.
A 20 ton service jack will be purchased from Northern Tool &
Equipment catalog in the amount of $430.00 unless Hardware Hank can
obtain one for the same price.
Gemza opposed: all others in favor. Carried.
Basketball Hoops: Rick Osowski presented prices from Sports Unlimited
he obtained by internet. The First Team Heavy Duty Double Fixed
Basketball Rim with 2 year warranty is $89.00; The VP1 Lifetime Rim
with Manufacturer’s Lifetime Warranty is $107.99; The First Team
Unbreakable Fixed Rim with Lifetime Unconditional Warranty is $139.00.
Motion: Kaminski/Gemza to purchase two (2) First Team Heavy Duty Double
Fixed Basketball Rims at $89.00 each. All in favor. Carried.
Ditch line on Highway 66: The ditch line on property owned by the
Village and the American Legion Hall. (260,260A & 290 Grand Ave E)
is too steep to mow. Earth Tech suggests implementing the original
Project order which called for Nome Prairie seed. If this is
unacceptable to the Board, Earth Tech will come to a board meeting to
discuss change order options.
Kaminski stated there is a low growing grass seed available, which
should eliminate the need for mowing. General Consensus is to seek
other options other than the Prairie Seed.
EMS National Billing: This is a company that will process Fire Call
Invoices. They process claims for State Highway 66 accidents and claims
for folks that have Badger Care Insurance. Municipalities do not have
to sign on as a joint unit; every municipality would hire them
individually. The cost for the service is 7% of each invoice total
which can either be billed to the customer receiving the service or
absorbed by the Village. The company’s statistics reflect a collection
rate of 80-90%.
The Clerk is in favor of the EMS National Billing as she does not have
knowledge of how to process Badger Care Claims or Highway 66 auto
accidents. Several residents indicated they could help the Clerk learn
how to process Badger Care claims. The general consensus is to deny
hiring EMS National Billing and continue to process claims at the
Village Office.
Special Parking Permit: The original letter of request from the Band
Director, Kathy Kawlewski was read aloud along with Village minutes
that support the decision to amend the traffic ordinance in 2001 to
create a Special Parking Permit space to approve her request.
Motion: Gemza/Osowski to renew the special parking permit for a fee of
$15.00. This permit will be renewable annually by the Clerk upon
receipt of the band directors’ request and paid fee. The permit fee
will be added to the Schedule of fees to be considered annually. All in
favor. Carried.
Highway 66 Detour: Kate Zdroik provided information regarding the
proposed detour in conjunction with the Highway 66 project scheduled to
begin in June 2007. The official detour is still routes traffic through
Mosinee. The D.O.T. will place signs on I39 directing Local Traffic to
Rosholt.
The D.O.T. will also be building a temporary access road at Highway Z
in Polonia. Signs by area businesses as well as the Village can be
established directing traffic to Rosholt using the temporary road.
Sadie Nicolas is waiting for estimates on the cost of utilizing the
bill board in Ellis for this purpose Zdroik provided the permit
application necessary to erect these signs and gave Shannon Riley of
Earth Tech as a contact person for questions.
Zdroik suggests the businesses have a meeting to implement their plan.
The Village should implement a plan as well. Zdroik and Trustee Betty
Williams agreed to serve as coordinators.
January 10th Closed Session Items: The following items were discussed
at the Closed Session on January 10, 2007 and noted for consideration
and possible action:
1. Snow Plowing. Resolved during the discussion at the Closed Session
2. Sidewalk Snow Removal: Residents expressed their “Thanks” for
tending to the sidewalk at 206 Randolph Street. They also noted that
area residents decided to shovel it before the 36 hour rule due to the
regular usage by school children. It was also noted that 191 Grand
Avenue has not been shoveled according to the 36 hour rule. (The clerk
will check the addresses on file that the Village has shoveled)
3. Landscaping damage: Motion: Garski/Gemza to allow Maintenance Bob to
fix the damages to the Landscaping during Village Work hours and not on
un- paid time as stated previously. Kaminski opposed; all others in
favor. Carried.
4. Property Insurance Claim. Resolved during the discussion at the
Closed Session.
Hired Hand Position: Kenny Johnson submitted a letter of resignation
effective Friday February 2, 2007.
Williams expressed her dissatisfactions with the manner in which
Johnson was trained. She stated: January was the perfect time to train
someone. Time should have been spent driving the equipment and training
for sewers. Snow shoveling and a couple hours cleaning does not require
a hired hand. Motion: Williams/Kaminski to compensate Johnson with 30
hours pay for being on Call. Garski, Gemza, Hodge Opposed; Williams,
Kaminski, Osowski in favor. Tie vote, motion does not carry.
Hodge indicated the Board should take responsibility for the lack of
establishing more clear details on how they expected Maintenance Bob to
train the hired hand. All agreed they need to establish some permanent
job tasks to fill the 15 hour average for the position.
The Board authorized Hodge to Speak to Kenny Johnson and offer him
another opportunity at the job with a guarantee he will receive
training and more hours. If he does not accept the position, it will be
placed on the March agenda.
The Clerk asked who the Sidewalk Snow Removal will default to if
Johnson does not accept the position. Gemza stated she will implement
the procedure as the Chair of the Public Health & Safety Committee
Road Fill at Triangle: Maintenance Bob suggests the Village may have
the opportunity to obtain Road Fill Material from the Highway 66
project and is wondering if the Board would still consider filling
Village owned parcel # 176-25-1020-A-1 to be utilized for a future soft
ball field. Motion: Kaminski/Osowski to Authorize Maintenance Bob to
proceed with the project providing the general contractor of the
Highway 66 project. agrees to implement the entire fill procedure
at their cost. The only cost to the Village would be implementation of
grass seed. All in favor. Carried.
Elgin Sweeper: Maintenance Bob indicates 4 bearings need to be replaced
at the cost of $100.00 each.
He also states the Portage County Highway Department has asked Bob to
sweep Highway 66 in the Spring to prevent the Storm drains filling with
sand. Bob suggests we send an estimate to the County in the amount of
$400.00 to provide this service. Motion: Osowski/Williams to approve 4
bearings at $100.00 each unless Anderson Machine can get them for less
and to send a bid in the amount of $400.00 to the County Highway
Department to sweep Highway 66 within the Village limits. All in favor.
Carried.
Sewers: Maintenance Bob says the Wastewater Treatment plant needs 200
feet of fence replaced on the Eastside of the Wetland. He would like to
obtain an estimate from a fencing company. The board agreed but he must
obtain 2 estimates.
The valve for the Tanker Truck needs to be replaced. The price from
Heinemann Fire Equipment is $468.00. Half should be paid by the Sewers
for flushing the lines and half should be paid by the Village for
creating an ice rink. Motion: Garski/Osowski to approve purchase of the
valve, only if he cannot get it cheaper from the Fire Department.
All in favor. Carried.
Operator’s License Motion: Osowski/Kaminski to approve Operators;
license for Mollie Richter. All in favor. Carried.
Trustee Position: The Clerk presented excerpts from the minutes
indicating a decision by the Village Board in 2001 to accept the
resignation of Trustee Ralph Colrud and vacate the trustee seat. Some
folks have expressed concern that a 6 member board does not have any
way to break a tie vote which automatically defaults the motion to the
negative. The clerk contacted the State Elections Board who advised
that since all the State Stats apply to filling a vacancy within a
specified term, we should contact our Village Attorney for advice on
how to re-establish the 7 member board. The board authorizes the Clerk
to obtain information from the Attorney.
Motion to adjourn: Osowski/Williams. All in favor. Carried.
Adjournment: 11:10 p.m.
___________________________________
Theresa K. Hartvig, Village Clerk-Treasurer
VILLAGE BILLS PAID-February 2007
WI Dept of Revenue $236.20 Federal
Withholdings $1040.81
WI Retirement $441.69 Wayne
Manufacturing $616.50
Portage Cty Treasurer-taxes
$39,898.15 NCTI-taxes $14,933.59
Rosholt School Dist-taxes
$67,943.93 Amherst Telephone $103.12
Citgo Petroleum Corp $79.33 BP
Amoco $117.83
Alliant Energy $1,240.67 Veolia
Environmental $1,603.28
Schierl Inc $283.24 WI Public
Service $668.87
MasterCard $72.80 Gordy’s 66
Service $83.49
WI Dept of Justice $5.00 Superior
Chemical Corp $74.60
Faivre Implement Inc $232.49
Bushman Electric Co $1,325.00
Rosholt Hardware $82.04 Firkus
Lumber $27.38
Anderson Law Firm $641.25 Badger
Heating & Air $284.02
B.A. Pauls & Associates $345.00
Mid States Blade & Chain $299.50
Payroll $1159.54
Mileage $139.68
MN Life Ins Company $37.25 U.S.
Post Master $82.92
Sewer-tax roll receivables
$19,738.11 Election $255.00
SEWER BILLD PAID-February 2007
Federal Withholdings $94.59 Amherst
Telephone $69.74
MasterCard $21.84
Alltel $49.55
Commercial Testing Lab $131.60
Alliant Energy $741.58
Payroll $350.33
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