September 2005 MINUTES

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Minutes
Regular Board Meeting
Monday September 12, 2005
7:00 p.m. @ the Village Hall (137 Main St)

Call to order: by President, Kelly Hodge

Pledge of Allegiance

Roll Call: Cindy Gemza, Helen Pliska, Arnie Kaminski, Kelly Hodge, Rick Osowski, Duane Dobbe

Also Present: Tammy Beckland, Norma Anderson, Jill Kumenius, Carol Beckland, Jim Beckland, Josette Balkam, Dale Balkam, Orville Larson, Debbie Peplinski, Mike Garski, Robert Kurszewski, Peggy Wanta, Jeff Glodowski, Chris Martin, Steve Rutta, Betty Williams, Chain Williams, Ronnie Rekowski

Motion: Pliska/Dobbe to approve the minutes with the following changes to the August 19, 2005 Board Meeting. It should be noted that Kaminski and Osowski toured Pete’s Meat Market on Saturday, August 20 and Robert Kurszewski should be excluded from the Roll call and added in the category of Also Present:. All in favor. Carried.

Sale of Feed Mill Lot #2:
Jeff Glodowski stated his interest in purchasing the property; however, he is not willing to pay the appraised value or the minimum bid of $9,500.00 due to the limitations posed by the location of the lot in the flood plain and the contamination. He plans to place granite on the surface and install a security fence to store towed vehicles.
Motion: Dobbe/Kaminski to advertise for sealed bids in the Stevens Point Journal. There will be no minimum bid required and the contingency to build within a year will be removed. Bids will be opened at the October 10, 2005 meeting. All in favor. Carried.

Conditional Use: R&R Meats:
A sample Resolution from the Village of Rudolph (pertaining to Pete’s Meat Market) and a preliminary Resolution for Board approval were presented. Several Items on the sample Resolution were questioned by Pliska:
-are we going to require Security lighting? No
- are we going to require business hours? No
-what are the zoning requirements for parking spaces and do they have to be blacktopped? The zoning ordinance will need to be referenced to answer this question.
-will a grease trap with maintenance reports to the Village be necessary to hold Rekowski liable for grease build up in the sewer lines? It was determined that item 4. of the preliminary Resolution should include a clause regarding the waste from the slaughter floor.
-Item 3 of the preliminary Resolution should be changed to include a clause regarding storage in a refrigerated compartment.

Other items discussed:
-Who will enforce the Resolution? Our Zoning Administrator and Attorney. Other agencies include the State Dept. of Agriculture and the County Health Inspector.
-Resident Anderson states we check on which word is the strongest for enforcement, Shall or Must.

Development Incentive:
President Hodge explained that the incentive offered previously ($750.00 of a sewer hook-up) cannot be administered as the Sewer Commission will not be receiving a hook-up fee on sewer lines installed by the Developer.  The hook-up fee only pertains to existing sewer mains. Maintenance Bob stated that Federal Mandates are on the way which will require a locator wire for all sewer lines on private property. Perhaps we could offer the installation of these wires as an incentive.
Several residents expressed their concerns about a developer incentive and the subject was tabled.

Amherst Sewer Contract:
The Wastewater Plan & Collection Services agreement Draft from the Village of Amherst was read aloud. The general consensus of the board is that the fees seem a little elevated. The resident based certification was discussed. Some folks feel that it would be best to utilize a resident for these services and some felt it should be contracted with more established operations such as Amherst. This decision is tabled and Maintenance Bob will contact Amherst President to discuss options and fees.

Fall Clean-up Day:
Chris Martin, representing Boy Scout Troop 200 offered to facilitate a Village Clean-up day.
Motion:  Pliska/Gemza to approve a yard debris clean-up facilitated by the Boy Scout Troop 200 on November 5, 2005.A more thorough Clean-up to include appliances, hazardous materials, and items that require fees at the disposal site will be considered in the Spring. All in favor. Carried.

Resolution to Vacate an Alley was introduced by Hodge. All necessary procedures will be processed with final action at the October 10, 2005 Board Meeting.

Motion: Kaminski/Osowski to approve a Resolution to approve the County Hazard Mitigation Plan. All in favor. Carried.

Snow Removal Procedure:
Hodge states that we have a procedure in place that seems very effective; however, she does not feel the trustees should be responsible for tagging the doors with a notice as was being done in the past. Therefore, we need to search for someone interested in the job which includes deciding which sidewalks need maintenance, tagging the doors, and performing necessary maintenance. Resident Tammy Beckland expressed her desire to submit a proposal for this position. The clerk stated there are two was to hire someone. Either as an employee of the Village or as an independent contractor who would supply their own liability insurance. 

-Removal of Snow on the Streets was discussed at length. Main Street Businesses were the high point.
-Use of Heavy equipment on the sidewalks was discussed. Kaminski has concerns about damage to sidewalks if this type of equipment continues to be allowed
-The Clerk speaks as a resident and states that heavy equipment does not always eliminate the slippery conditions of the sidewalk. (A resident pointed out that neither do snow blowers). The Village is ultimately responsible for sidewalk safety and the procedure should be facilitated to assure compliance by all parties.
-The Board decided to seek proposals for the position. The clerk asked which way to advertise, as Village Employee or Contractor? Since the use of heavy equipment was not determined, a very general notice will be posted and action will be made at the October 10, 2005 Board meeting.

Motion: Kaminski/Dobbe to pay the bills including the property insurance to Clabough Associates with the understanding that details of the plan will be presented at the October 10, 2005 Board Meeting. All in favor. Carried.

Motion to adjourn to closed session to discuss Employee Benefits: Dobbe/Osowski. All in favor. Carried.

Health Insurance plans were presented and discussed.

Motion to convene into open session: Kaminski/Osowski. All in favor. Carried.

The Group Health Insurance plan effective October 1, 2005 will remain in place. A Health Saving Account will be discussed at Budget meetings.

Motion to adjourn:  Dobbe/Kaminski. All in favor. Carried.
Adjournment: 9:50 p.m.
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Theresa K. Hartvig, Village Clerk-Treasurer

VILLAGE BILLS PAID September 2005
Alliant Energy    $854.92    Deluxe Disposal    $1595.10
WI Public Service    $27.00    Amherst Telephone    $149.02
Citgo Petroleum    $85.95    Earth Tech    $330.88
Vierbicher Associates Inc    $124.89    Anderson Machine    $8.75
Rosholt Automotive Sales    $11.95    Rosholt Hardware    $138.02
Meyer’s Pressure Cleaners    $49.71    Schneider Printing Inc    $77.35
UW-Extension    $50.00    Gannett WI Newspaper    $18.48
Duane Dobbe    $82.11    Robert Kurszewski    $270.53
Register of Deeds    $11.00    Robert Kurszewski    $246.43

SEWER BILLS PAID September 2005
Rosholt Hardware Inc    $50.89    Amherst Telephone    $149.01
Team Laboratory Chemical    $431.25    Lube Solutions LLC    $72.90
Alliant Energy    $602.06    MasterCard    $7.15
Diggers Hotline, Inc    $8.65    Alltel    $21.74
Robert Kurszewski    $548.56    Theresa Hartvig    $558.30
Robert Kurszewski    $529.86    Theresa Hartvig    $570.45

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