DECEMBER 2009 MINUTES

Village of Rosholt Minutes

Regular Board Meeting

Monday December 14, 2009

7:00 p.m. @ Village Hall (137 Main St)

APPROVED JANUARY 11, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Rick Osowski, Arnie Kaminski, Larry Kielblock, Richard Mansavage and Joy Garski. (Absent: Steve Rutta & Betty Williams)

Also Present: Tom Ziaja, Norma Anderson, Nancy Osowski, Julie Firkus,  Idele Kenowski, Patty Dreier, Kate Zdroik, Joe Gemza, Debbie Peplinski, Jennifer Merila, Dave Merila, Chris Martin, Bob Kurszewski, Trisha Kertzman, Kim Borski, Allen Borski, Jessica Moore (& son), Jackson Case, Doug Omernik & Eric Moilien (Community First Bank), David Hansen, Kevin Hagen and Shannon Reilly (AECOM)

Public Requests for Consideration:

Patty Dreier introduced herself as a nominee for Portage County Executive.

Minutes:

Motion: Garski/Kielblock to approve the minutes as read. All in favor; none opposed; motion carried.

UNFINISHED BUSINESS:

Dam Emergency Action Plan: Some technical assistance is necessary to complete the document.

Motion: Kaminski/Mansavage to postpone action until the January 11, 2010 board meeting. All in favor; none opposed; motion carried.

NEW BUSINESS:

AECOM Professional Services Agreement for Bridge Design:

David Hansen gave an overview of the Main Street Bridge proposal.

An area resident encouraged action since there is a certain amount of urgency due to the condition of the bridges and the funding possibilities.

Motion: Kaminski/Garski to approve the Professional Services Agreement with AECOM in the amount of $50,730.00 to design two Main Street bridges. All in favor; none opposed; motion carried.

Regional Revolving Loan Fund Update:

Doug Omernik of Community First Bank gave an overview of the consolidation program. 14 separate loan funds are being combined to form one regional pool. The purpose of the fund is to provide low interest loans to area businesses who are interested in remodeling or expanding while retaining or gaining employment. The Village of Rosholt will close out their fund of approximately $75,000.00 and transfer the funds and loan files to the Central Wisconsin Economic Development Fund (CWED) to be managed by their staff.  

It was mentioned that Central WI Electric Co-op has a similar fund program.

Coffee Cup Revolving Loan:

 A brief history of collection attempts was explained. A letter from the borrower was read aloud which stated she has no means to repay the balance. CWED recommends closing “Writing off” the file since it would be a futile attempt to process collection.

Motion: Kielblock/Mansavage to “write off” the balance of the loan for the Coffee Cup Revolving Loan and close out the file. Kaminski opposed; all others in favor; motion carried.

Library Committee Report:

Chairman, Joe Gemza, gave an overview of the committee’s accomplishments with the aid of the Rosholt Development Group. They visited 3 area libraries, toured existing areas in Rosholt for consideration of a branch location, met with the Portage County Library board and Dan White, a rural library specialist. They also provided a library use survey which was completed by 100 area households and hosted a community Open Meeting.

A majority of the residents and the committee are in favor of renovating the current location of the library branch to meet the needs of increasing library use.

The Village of Rosholt’s Library Committee urges the Village Board to approve their recommendation as follows:

Remodel the Old Fire Station along with the existing Library. This recommendation comes from a series of different facts that the Committee has gathered.

  1. The survey shows that 78% of people surveyed are in favor of keeping the Library in the Village
  2. 44% were in support of “A larger library in the existing library location.” The next closest was at 22% “A new library in a new location.”
  3. In the Community Open Meeting members of community participated in a Small group listening session. It was clear that community was in support of keeping the library in existing location and remodeling the Old Fire Station.
  4. Dan White of the Rural Library Project said that the Pros to remodeling of the Old Fire Station are;

·        Less Costly than new construction

·        Good condition of building

·        Land to rear (west) of bldg good for expansion and/or parking

·        Unique history of building ties-into fire station

  1. The Old Fire Station meets the Space Needs Summary given to the library committee by the Portage County Library Board.

Next Step Suggestions by the Committee:

The Portage County Library Board has funds available to start a design concept plan. A letter should be submitted to the Portage County Library Board (Robert Stack) in support of remodeling the existing building.

Mark Forsythe from the Central WI Electric Co-op offers assistance with Grant knowledge.

USDA Rural Development (Barb Brewster) may be a resource.

Jackson Case, an area architect offered some free services.

The Village Board asked the Library committee to continue if the Village accepts their recommendation. Gemza said he is willing to continue with planning and funding responsibilities, but will ask the committee members individually.

Motion: Garski/Kaminski to accept the library committee’s recommendation. All in favor; none opposed; motion carried.

**Gemza will prepare a letter of support and send it to the Portage County Library board as well as a phone call to Robert Stack.   

Fire District General Obligation Bond

Information provided by the Fire District was reviewed. Their regulations suggest equipment be replaced every 25 years. Some of their trucks have reached their recommended age and the District is requesting the Village to support a General Obligation Bond to purchase Brush truck 4. The Village portion of the purchase is $7,200.00. Responses from the Town of Sharon & Alban have not been received yet.

Mansavage stated the Fire Chief had already checked into Federal Funding possibilities.

The general consensus of the board is it seemed like a necessary purchase due to liability issues and the fact you need proper equipment to operate.

Motion: Kaminski/Kielblock to approve the General Obligation Bond to purchase the Brush Truck and budget our portion in 2011. All in favor; none opposed; motion carried.

Amend Fire Charge Ordinance:

Our current Ordinance has outdated hourly charges and it has been suggested by the Fire District that we also consider increasing the maximum charge. If we increase the maximum amount, a property owner’s insurance premiums could increase $10.00 to $20.00 per year.

Kaminski asked about the maximum charge wondering why the property owner isn’t responsible for the entire bill if it exceeds the maximum.

Motion: Kielblock/Garski to amend the Fire Charge ordinance to state current hourly charges and a maximum of $2,000.00. The amendment is to be effective March 1st, 2010 to allow the clerk time to distribute a notification letter with the January Sewer bill. All in favor; none opposed; motion carried.

Fair Association Cameras & Bathrooms

Chris Martin states the Fair Association has already made $85,000.00 worth of improvements at the Fair Park and their board has authorized $2,000.00 toward a surveillance camera system to address their immediate concerns. They are asking the Village, Threshermen, Rosholt Area Youth Association and the museum curator if they would consider donating $500.00 towards a bigger system at a cost of $4,200.00.

Motion: Mansavage/Kaminski to postpone action on the camera system until the January 11th meeting to determine if funds are available at year end balance. All in favor; none opposed; motion carried.

**The museum curator (Kaminski) states he will not donate towards the camera system because the buildings are owned by the Village.

Pit Toilets:

The Fair Association owns the pit toilets at the Fair Park. They have concerns about the sanitary conditions and would like to tear them down.

Motion: Kaminski/Garski to grant permission to allow the Fair Board to demolish the pit toilets at the Fair Park.  All in favor; none opposed; motion carried.

**The Fair Board received a compliment from a resident.

Assessment Revaluation:

The State mandates the Village conduct a property assessment revaluation to comply with the formula for equalized values. The Village Assessor, B.A. Pauls & Associates (Todd Pauls) have submitted a proposal in the amount of $6,400.00. At budget discussions, it was already decided to use funds from the Capital improvement fund to pay for the revaluation.

Motion: Kaminski/Osowski to approval the proposal from B.A. Pauls & Associates in the amount of $6,400.00. All in favor; none opposed; motion carried.

Poll Workers:

Motion: Garski/Kaminski to approve a two year term for the following: All in favor; none opposed; motion carried.

*Chief Election Inspector

Democrat

Arlene Malek                          

Republican

None

No Party Preference

*Marianne Gann                      

*Judie Schauer-Wiener            

Kelly Hodge                  

Beverly Mansavage     

Jerry Landowski  

Phyllis Landowski        

Cindy Gemza               

MaryAnn Wieczorek   

Betty Williams              .

Jill Kumenius               

Tammy Beckland                     

Joan Yenter                 

Reserve

Frank Wieczorek

Caucus date:

Motion: Mansavage/Kielblock to set the Caucus date for January 11, 2010. All in favor; none opposed; motion carried.

 

Operator’s (Bartender) Licenses:

Motion: Mansavage/Kielblock to approve Operator’s Licenses for Mary Zinda and Brian Wierzba. Roll call vote: Kaminski-aye, Kielblock-aye, Garski-aye, Mansavage-aye and Osowski-aye. All in favor; none opposed; motion carried.

Committee Reports:

Streets: The LRIP meeting was cancelled due to weather and has been rescheduled for December 22nd. Information about application status will be presented at the January board meeting.

Trustee Resignation:

We haven’t received a formal resignation from Betty Williams so there will be no action.

Bills to pay:

Mid State Truck sent a bill and Maintenance Bob states it should be a credit card charge.

Vierbicher sent a bill for a building permit, should it be sent to the Fair Association?

The annual school year book ad was presented.

Motion: Kielblock/Mansavage to approve payment of the bills as read including purchasing a school year book ad for $20.00 and to pay the Vierbicher bill for a building permit and send an invoice to the Fair Association for reimbursement. The Mid-State Truck should be postponed until January to determine payment type. All in favor; none opposed; motion carried.

Items not on the agenda brought forward by Kaminski:

Why is the School District getting salt from the Village; how much do they get, how much do we charge and where is the money going? Isn’t it illegal to sell to other entities? Maintenance Bob explained we have sold salt to the school, as a public entity, for as long as he can remember. They purchase about 4-5 tons per year and we charge them $5.00 more per ton than what we pay and the money goes back into the general fund. The Clerk-Treasurer said it’s being accounted for in the snow removal class and she can provide a detailed report anytime someone asks. No Action.

Cord Wood Removal: We had it in the minutes that we were going to look back at the September minutes to check on the date for Wood Removal, the minutes have not been changed…so I guess we’ll have to go back to the tape recorder for review. The Clerk-treasurer stated she listened to the tape recording of the board meeting and there was discussion about a removal date, but the motion did not include a time frame. The tape of the September meeting is still on file at the office and may be reviewed at any time. No Action.

“And since we’re on the subject of dirty laundry, why is Bob at the courthouse picking up papers?” The Clerk-Treasurer explained the maintenance man was going to Stevens Point on a village errand and she asked him to pick up the tax roll book and dog tags. Kaminski suggested that one of the trustees or Village President that work in town could have picked it up. Kaminski showed signs of agitation and the Clerk-Treasurer said she did not like the tone he had taken with her. Some of the trustees stated they preferred the way the materials were picked up as opposed to donating their time to do it. Kaminski ended the discussion with a comment about donated time. No Action.

Adjournment: 9:20 p.m.

Motion to adjourn: Kaminski/Garski. All in favor; none opposed; motion carried.

Theresa K. Hartvig, Clerk-Treasurer  

Posted: January 13, 2010

VILLAGE BILLS Paid December 2009

Check #

Vendor

Amount

Check #

Vendor

Amount

010996

Payroll

$747.86

10997

Alliant Energy

$962.24

10998

Use in January

$

10999

Amherst Telephone Co

$119.80

11000

BP Amoco

$177.16

11001

Schierl Inc.

$93.14

11002

MasterCard

$59.74

11003

MN Life Insurance

$88.02

11006

Schierl Inc

$456.00

11007

Firkus Lumber

$151.14

11008

WI Dept. of Justice

$14.00

11009

Faivre Implement

$64.88

11010

Vern’s Body Shop

$310.64

11011

Mark’s Machine Shop

$32.20

11012

Schierl Tire/ Service

$1035.00

11013

BA Pauls Associates

$230.00

11014

Vierbicher Assoc

$154.44

11015

American Asphalt

$2490.00

11016

AECOM

$1521.28

11017

Rosholt School Dist.

$20.00

11018

Petty Chase-Taxes

$500.00

11019

Mark’s Machine Shop

$11.00

11020

Payroll

$763.52

11021

Portage Cty Treasurer

$182.46

11022/23

Payroll

$1323.71

11024-25

Use in January

 

11026-27

Qtrly Health Benefit

$2250.00

11028-29

Payroll

$638.19

SEWER BILLS Paid December 2009

Check #

Vendor

Amount

Check #

Vendor

Amount

4347/48

Payroll

$667.89

4349

Alliant Energy

$662.09

4350

Diggers Hotline

$5.88

4351

Commercial Test Lab

$573.32

4352

Alltel

$24.93

4353

AECOM

$654.39

4354

Mark’s Machine

$212.00

4355

MasterCard

$32.34

4356

Amherst Telephone

$69.74

4357

VOID

$00

4358

Mark’s Machine

$20.80

4359-61

Payroll

$1130.41

Village of Rosholt Minutes

Streets/Parks/ Building & Grounds Committee

Tuesday December 29, 2009

5:00 p.m. @ Village Office

APPROVED FEBRUARY 8, 2010

Call to order: by Chair, Arnie Kaminski

Members Present: Betty Williams, Rick Osowski, Arnie Kaminski, Debbie Kaminski, Jessica Moore and Debbie Peplinski

Discussion began on what we would like to spend our balance of 2009 budget money of $2050.00 given to Debbie Peplinski from Theresa Hartvig on December 21, 2009 at 11:25 AM. Arnie Kaminski received a stack of papers from Theresa Hartvig at the meeting and discovered we only had $300.00 left in our budget. After looking at the paperwork it looks like the money was transferred into next years general account. Committee wants to request this $1750.00 back. We have projects we would like to spend this money on.

1.      Security camera donation to the Fair Association

2.      Improvements to Foot Bridge Park and Foot Bridge Park Bridge

3.      Trees in the village parks

Committee would also like to know about some of the charges that were charged to our account. Debbie Peplinski will ask Theresa tomorrow, December 30, 2009.

Meeting Adjourned 6:00 PM.

Debbie Peplinski

Committee Secretary

Money Spent

$30.88             MasterCard 3/9/09 Paint ???

$156.19           Reimbursement to Arnie for Museum 4/13/09 Theresa’s comment-                         before curator’s account-I questioned It should not have been and she                            agreed it should have been taken out of the museum account and will look                            into and report to Arnie.

$95.18             MasterCard 5/11/09 Aluminum tie wire for fence, weed and feed, lawn                                   lime and prem

$17.96             Gordy’s (water for workers in fair park)

$80.00             Trash bags (Qty) 6/23/09 Sheriff’s Dept bags-2@100 each

$336.00           Bark

$233.54           Firkus Lumber 

Posted: February 19, 2010

 

 


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