December 2005 MINUTES
Note: These are the proposed minutes that will be approved at the next board meeting.
Minutes
Regular Board Meeting
Monday December 12, 2005
@ 7:00 p.m.
Village Hall

Call to order: by President, Kelly Hodge
Pledge of Allegiance:

Roll Call: Cindy Gemza, Helen Pliska, Arnie Kaminski, Rick Osowski, Duane Dobbe, Kelly Hodge

Also Present: Jill Kumenius, Daniel Johnson, Nancy Osowski, Bob Kurszewski, Lee Miller, Betty Williams, Chain Williams, Barb Mlodik

Health Insurance:
Maintenance Bob says he has double coverage through insurance provided by his wife’s employer. He states he would be willing to cancel the Family Health Care Plan provided by the Village if he can receive ½ of the current premium ($6,012.00) as a continual annual bonus subject to a 1099 form for Income Taxes.

The concept of receiving a bonus of this type was not readily accepted. Each of the Board members were given an opportunity to speak individually about their ideas and concerns and several residents voiced their opinions as well. The following is a summarization of the thoughts and compromises that were suggested:
(Maintenance Bob left the meeting and was not available for the entire discussion)

Comments and questions:
When someone new is hired, will they be offered the same deal?
Answer: No, this is a unique situation we are creating. Insurance benefits will be reviewed at that time. Once this group policy is cancelled, we will not be able to obtain it again as group policies have changed since we first signed on.

Will we offer this same benefit to the Clerk-Treasurer if she asks for it? No one I know receives a bonus for not taking insurance.

Perhaps the Village should pay ½ of the single plan premium as a bonus instead of ½ of the family premium.

Suggests the Village provide coverage for the employee and cancel the family plan.

If a spouse refuses to participate in an insurance plan offered by their employer, the spouse providing the insurance must pay an extra monthly premium to carry the husband/wife. It is some kind of new law change.

Suggested the Village finds out what expenses are for premiums and deductibles on the insurance he would carry through his wife’s employer and perhaps the Village could supplement for those expenses instead of the bonus.

Rather Bob chooses his wife’s plan or an individual plan, if the Village paid the deductible, plus $1,000.00 towards the premium, that would be fair. Any other funds paid seem unnecessary.

If we cancel this policy and Bob is no longer carried on his wife’s insurance, will he be able to obtain a plan?  Individual policies are not always easy to get… this is something to think about.

Since we changed the deductible to a greater amount, didn’t we agree to help Bob with the deductible through a payroll increase?
Answer: Yes, but the Board made a motion to give him a 2% wage increase. This does not cover the deductible.
Board Members stated they thought these were two different issues, that the 2% increase was for hourly wages only and the deductible would be processed separately.

Someone suggested this be tabled. Hodge asked what purpose this would serve. What other information do you want to make a decision?

Board Response:
What options can we offer Bob?
Would he be willing to settle for less of a bonus?
Would he be willing to try one of the individual plans for a lesser premium? A resident suggested if Bob agreed to this, perhaps the Village could provide a plan with a lower deductible.

Hodge stated the subject remain tabled until January.

Building Inspector:
Motion: Dobbe/Pliska to accept the proposal from our Building Inspector (Dale Bates) in the amount of $60.00/hr. to perform ½ to 1 day of service to inspect the Building owned by the Village on the Fair grounds to present a professional opinion to the Fair Board on the repairs needed to be in compliance with the Fair Association Lease agreement.


Motion: Osowski/Kaminski to set the Caucus date for Monday January 9, 2006 @ 7:00 p.m. at the Village Hall. All in favor. Carried.

Motion: Gemza/Kaminski to approve preparation of a Resolution for Borrowing to refinance the Fire Building Loan at First Community Bank and the unfunded Liability of WI Retirement. All in favor. Carried.

Motion: Pliska/Osowski to approve the amendment to Section 3 of the Ordinance establishing Snowmobile Route Traffic Code to add a portion of Post Office Alley as a designated Snowmobile Route. All in favor. Carried.

Motion: Dobbe/Osowski to add a paragraph to the employee handbook establishing procedures for Jury Duty. All in favor. Carried.

Humane Society Contract:
Portions of the Countywide Animal Control Contract were presented. There are too many unanswered questions so the item has been tabled to gather information from the County.

Highway 66 Street Lighting Update: 
Alliant Energy has completed the design plan (on file at the office) which includes 41 lights with break away bases. The festoon lighting receptacles and banner arm placement will be determined by the Village.

Motion: Osowski/Kaminski to pay the bills. All in favor. Carried.

Motion to adjourn: Gemza/Pliska. All in favor. Carried.

Adjournment: 8:40 p.m.
_____________________________________
Theresa K. Hartvig, Village Clerk-Treasurer


VILLAGE BILLS PAID-December 2005
Dept. of Revenue    $129.90    Assembly Chief Clerk-flags    $127.50
Robert Kurszewski    $325.69    US Post Master    $136.60
Theresa Hartvig-mileage    $33.00    R Kurszewski-tools/mileage    $220.00
Schierl Inc    $209.80    WI Public Service    $361.97
MasterCard    $48.23    Citgo Petroleum Corp    $156.52
BP Amoco    $23.85    Cargill Inc    $768.35
Service Motor Company    $166.38    Clabough Associates    $9.00
Gannett WI Newspaper    $57.64    Deluxe Disposal Service    $1603.28
Alliant Energy    $876.75    Rosholt Hardware    $1946.36
Amherst Telephone    $110.67       

SEWER BILLS PAID-December 2005
Dept of Revenue    $56.70    Robert Kurszewski    $536.09
Theresa Hartvig    $548.67    US Post Master    $111.00
Rosholt Hardware    $35.32    Amherst Telephone    $110.68
Alliant Energy    $530.23    Commercial Testing Lab    $144.35
Energenecs Inc    $613.00    Alltel    $22.59
Diggers Hotline Inc    $5.48       
Minutes
Special Board Meeting
Thursday December 22, 2005
@7:00 p.m.
Village Office

Call to order: by President, Kelly Hodge

Pledge of Allegiance

Roll Call: Cindy Gemza, Helen Pliska, Arnie Kaminski, Kelly Hodge, Rick Osowski and Duane Dobbe

Also Present: Jim Beckland, Mike Hodge, Marc Nicolas, Sadie Nicolas, Jill Kumenius, Norma Anderson, Wayne McCune, Jeff Glodowski, Dean Besiada (Onyx) and Ron Osowski (Deluxe Disposal)

Garbage & Recycling Collection:
Ron Osowski states he sold Deluxe Disposal to Onyx due to the proposed closing of Portage County Landfill in 2006. At that time, Deluxe would no longer remain a competitive bidder for these services. Onyx has agreed to honor all existing contracts and hired all the Deluxe Disposal Employees. They will continue to use the Portage County Landfill until closing and then garbage will be transported to Cranberry Creek Landfill in Wisconsin Rapids.
Motion: Pliska/Dobbe to reassign our existing contract with Deluxe Disposal Services to Onyx Waste Services based on a letter in support of this motion from Onyx Waste Services. All in favor. Carried.

County Wide Animal Control:
The contract and a proposed schedule of fees were presented. The current contract with the Humane Society is $1,265.00; the Countywide program costs are projected to be $910.00. The County is currently establishing a contract with the Human Society for animal control services. Dog license fees in the County are increasing to $6.00 for spayed/neutered and $16.00 for unspayed/unneutered dogs.
Motion: Dobbe/Osowski to approve the Portage County Animal Control Contract. All in favor. Carried.
Motion: Gemza/Pliska to increase the Village dog license fees to $20.00 for unsprayed/neutered and leave the spayed/neutered at $10.00. The Village would maintain $4.00 per license. All in favor. Carried.

Sale of Land Parcel # 176-25-1020-04.07
The Board and the prospective Buyer, Mike Hodge, all agreed that their interpretation of Deed Restrictions were that the existing cement slab would be considered a sufficient cap for the contamination and that if that cap were ever disturbed or removed, the buyer would be responsible for either recapping the contaminated soil or removing it.
When the clerk tried to Close the Case and get the wording for the Deed Restrictions, the Department of Agriculture explained more details about capping the contamination. The existing cement slab is not considered impervious. Any cap placed on the property must be monitored by the Department of Agriculture through a biannual report until the soil is removed. The case will not be closed until the soil is removed. A detailed letter is on file at the Village Office.
Jeff Glodowski states he spoke with Stan Senger from the Department of Agriculture and they discussed even greater restrictions than the cement removal and land spread options previously disclosed. He is under the assumption that the Department of Agriculture will require the concrete and soil to be disposed of at a specific site for contamination and that they would actually prefer to perform the entire procedure.
~Based on this new disclosure, Mike Hodge respectfully withdraws his bid to purchase the property.
Motion: Kaminski/Dobbe to accept Hodges’ proposal to withdraw his bid to purchase this parcel. Kelly Hodge abstained, all others in favor. Carried.

**The University program offered previously was briefly discussed. Board members agreed that they already agreed there were too many quirks to pursue the experimental program.

Left with many questions, the Clerk suggested we invite Stan Senger from the Department of Agriculture to the January Board meeting. All agreed.

Revolving Loan Fund:
The Clerk explained the Department of Commerce program to the new board members.
Sadie and Marc Nicolas are purchasing the Coffee Cup Restaurant and are submitting an application for a $10,000.00 loan to install new floor covering and remodel the bathroom.
The question of collateral was raised. The clerk explained that the Attorney’s advice was not to approve the loan without collateral but it is ultimately up to the Board to decide.
The owner explained that in lieu of collateral, the funds would be spent in the form of equity to the real estate which would thereby increase the tax roll.
Some in attendance showed support of the loan and indicated it is the Board’s responsibility to improve the Village businesses where possible. Others were a bit skeptical.
It was stated that if the Board lends these funds without any collateral, they need to establish a procedure that will be fair to all.
Several questions were asked about the program and existing loans that the Clerk was unable to answer, yet she indicated it is the Board’s responsibility to manage the program funds. 
Motion: Kaminski/Gemza to approve the $10, 000.00 loan to Marc & Sadie Nicolas.
Hodge abstained, all others in favor. Carried.

Building Permit Application:
An application was submitted by John Wanta Builders to erect a detached garage for Rosholt Motorcycle Company.
Motion: Pliska/Kaminski to deny the building permit based on the need for additional information of:
a. a to scale drawing or map of the lot and proposed building location
b. the building locations to be staked out on the property
c. a certified survey map

All in favor. Carried.

Discussion:
Fair Board member, Norma Anderson was asked if the Fair Association would turn on the power to the light for the sledding hill. Anderson stated she would contact the Fair President.

Motion to adjourn:  Osowski/Dobbe. All in favor. Carried.

Adjournment:  8:20 p.m.

_____________________________________
Theresa K. Hartvig, Village Clerk-Treasurer  



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