AUGUST 2017 MINUTES

Village of Rosholt Minutes

Regular Board Meeting

Monday August 14, 2017

7:00 p.m. @ Village Hall (101 S Main St)

PROPOSED DRAFT TO BE APPROVED SEPTEMBER 11, 2017

 

Call to order: by President Robert Kurszewski

Pledge of Allegiance:

Roll Call: Robert Kurszewski, Travis Firkus, Craig Anderson, and Mike Garski (absent: Richard Mansavage)

Also Present: Norma Anderson, Kevin Hagen (AECOM), Jim Zdroik (Portage County Supervisor), John Zdroik (Rosholt Area Clinic), Larry Oathout (Portage County Library), Bill Weronke, Brian & Barb Hoppa (Rosholt Café)

PUBLIC REQUESTS FOR CONSIDERATION:

Travis Firkus notified the Board that he is probably going to file a petition to vacate the unpaved alley adjacent to his property.

The new owners of the Rosholt Café stated storm water from the municipal parking lot runs into their back door. They had an excavator look at their property and are asking the Village to work with them to create a method to divert the water.

The Street Committee will meet on Wednesday August 16th at Noon at the parking lot.

**A sidewalk was discussed, the Village does not require a permit, and the State doesn’t require one unless a new handicap entrance is being created. No action necessary.

Minutes:

Motion:    Anderson/Garski to approve the minutes as read. All in favor, none opposed, motion carried.

 UNFINISHED BUSINESS:

Property tax collection by Portage County:

Motion:  Anderson/Firkus to postpone action. All in favor, none opposed, motion carried.

Highway 66 State/Municipal Maintenance Agreement:  Will be addressed later in the agenda.

NEW BUSINESS:

Change Order for Engineering Scope of Services Agreement:

Kevin from AECOM presented a change order to our Scope of Services agreement as follows:

Drainage Analysis                                           $1850.00

Storm Sewer Pipe Design & Details               $2200.00

Trench Drain Design & Details                       $  450.00

Snow Mobile Crossing                                   $  550.00

Right-of-Way Exhibit & Legal Description     $1,000.00

Motion: Anderson/Garski to remove the snowmobile crossing from the change order. Anderson and Garski in favor, Kurszewski and Firkus opposed, Motion died.

**In order to make a more informed decision, Firkus would like warranty information.

 Motion: Anderson/Firkus to approve the Change order exclusive of the snow mobile crossing. All in favor, none opposed, motion carried.

 Right-of-way Easement on Parcel # 176-25-1020-01.05

The Village needs to obtain some right-of-way on a parcel owned by the Rosholt Fair Association.

Motion: Kurszewski/Anderson to acquire a permanent easement, from the Rosholt Fair Association, on parcel # 176-25-1020-01.05, and to change the parcel # on the proposed draft to read as 176-25-1020-01.05. All in favor, none opposed, motion carried.

Railing Designs were presented:

Motion: Garski/Firkus to approve railing option 1 design. All in favor, none opposed, motion carried.

Rosholt Area Clinic Sale Proceeds:

The Rosholt Area Clinic was built using public funds and therefore, the sale proceeds must be disbursed to public entities.

John Zdroik from the Rosholt Area Clinic presented two ideas for fund disbursement:

  1. Install an electronic sign to replace the temporary sign located on Highway 66 near the lift station and fire pump. Installing near the lift station is not the best option, due to fire truck access, so Anderson will obtain pricing and also approach the American Legion Post to see if they would be willing to take ownership and have the sign on their property. Future maintenance and programming would be the responsibility of the American Legion Post.
  2. Complete the last phase of the library project by remodeling the community use room. The Rosholt library branch is the most frequent user of the room and they were given the opportunity to present their wish list for the community use room.

Motion: Kurszewski/Firkus to get estimates for essential improvements to the community use room. All in favor, none opposed, motion carried.

** The library will separately supply the clinic with their wish list including price estimates.

Loitering: The Village board, as well as the Portage County Sheriff’s Department, is aware of the loitering situation in the Village. In an effort to minimize the appeal for loitering, the board asked the Library to shut down the Wi-Fi when the library is closed.

Discussion only-No action.

Culvert Replacement:

There were storm drainage issues near Center and Depot Streets so Rich obtained an estimate from Kurszewski Excavating for a replacement in the amount of $25,125.00.

In the meantime, local repairs were made and future issues can be remedied by installing a band.

Motion: Firkus/Anderson to deny the estimate from Kurszewski Excavating as culvert replacement is not necessary. All in favor, none opposed, motion carried.

COMMITTEE REPORTS:

 Fire District:

The Fire District has a suggestion for assigning committees for future purchasing. The majority of the Village board thinks the current process is working well and that $25,000.00 is too large of a threshold to spend public funds without approval from the Towns and Village.

Motion: Anderson/Garski stated the written explanation was confusing and that we take no action until we receive a more detailed (clear) explanation of the proposed procedure. The information was not concise enough to make an informed decision. All in favor, none opposed, motion carried.

State Highway Municipal Agreement:

We have a State Highway Municipal Agreement on file that puts a lot of maintenance responsibility on the municipality.

Motion: Anderson/Kurszewski to postpone action until the next regular meeting to allow the clerk to research the Village of Iola. All in favor, none opposed, motion carried.

Treasurer’s Report:

Motion: Kurszewski/Garski to put the treasurer’s report on file, summarizing bank balances and street budget. All in favor, none opposed, motion carried.

 ROUTINE BUSINESS:

Notice of meetings and educational opportunities:

Payment of Bills:

Motion: Anderson/Garski to dispense reading of the bills. All in favor, none opposed, motion carried.

Motion: Kurszewski/Garski to approve payment of bills as presented in the agenda packet. All in favor, none opposed, motion carried.

 Adjournment at 9:25 p.m.

Motion:  Anderson/Firkus to adjourn. All in favor, none opposed, motion carried.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted to website: August 22, 2017


Village of Rosholt Minutes

Street Committee Meeting

Wednesday August 16, 2017

Noon @ Municipal Parking Lot

 

PROPOSED DRAFT TO BE APPROVED SEPTEMBER 11, 2017

 

Roll Call: Robert Kurszewski and Craig Anderson (absent: Travis Firkus)

Also Present: Rich Kruzicki

Consider a water diversion method for the parking lot:

The storm water drainage was discussed. The owners of the adjacent café are planning some landscape and excavation. If that doesn’t resolve the problem, the committee will consider action to remedy.

Review options for placement of an electronic sign:

Sites were viewed for placement of an electronic welcome sign. The American Legion will be contacted to see if they will allow the sign on their property. It was also suggested that perhaps the Village should not accept the sign due to future maintenance costs. No action.

 **The owner of the Stop-N-Go stated their sign was struck by lightening and it cost $5,000.00 to repair.**

Discuss Snow Mobile Crossing Materials and cost:

Did not discuss the snow mobile crossing; however, did talk about the right-of-way easement. The Committee does not want to spend money to purchase a strip of land for the right of way, so if the Fair Board requires a purchase price, the committee would prefer a permanent easement instead.

Adjournment at 1:00 p.m.

 
Theresa K. Hartvig, Village Clerk-Treasurer

As submitted by Robert Kurszewski

Posted to website: August 22, 2017