AUGUST 2016 MINUTES

Village of Rosholt Minutes

Regular Board Meeting

Monday August 8, 2016

7:00 p.m. @ Village Hall (101 S Main St)

 

PROPOSED DRAFT TO BE APPROVED SEPTEMBER 12, 2016

 

Call to order: by President Robert Kurszewski

Pledge of Allegiance:

Roll Call: Robert Kurszewski, Travis Firkus, Richard Mansavage and Craig Anderson

Also Present: David Reit, Norma Anderson and Rich Kruzicki

PUBLIC REQUESTS FOR CONSIDERATION: 

Norma Anderson requests creation of a welcome packet so that new residents are adequately informed.-The clerk will create a welcome packet within the next 3 months.

Minutes:

Motion:   Anderson/Mansavage to approve the minutes as read with the correction to the tree removal item to change Maple Street to Mason as noted. All in favor, none opposed, motion carried. 

** It was noted that the donation to the Threshermen be determined each year during the Budget meeting. 

UNFINISHED BUSINESS: 

Community Use Room Remodeling:

An area resident showed interest in helping the board process an application to Lowe’s for the community grant program.

A local contractor will be contacted to provide an estimate for wall stud materials, insulation, dry wall, paint, electrical update and flooring.

Motion: Anderson/Mansavage to authorize the Clerk-Treasurer to prepare and submit the application for the Lowe’s Community Grant Program. All in favor, none opposed, motion carried. 

Anderson stated that if we are not awarded the grant, he would like the remodeling project cancelled. He feels the less expensive route of improving just the aesthetics of the room makes more sense. 

Motion: Firkus/Anderson to move forward in trying to renovate the community room by applying for the grant and if the grant is not awarded to the Village, the project be cancelled. All in favor, none opposed, motion carried.

NEW BUSINESS: 

School Bus Route:

The parent of a handicap child gave a presentation on his special meeting with the school board regarding a safe route to school. A letter from the School District Superintendent was read aloud, indicating they have means of transporting the child, which would not require construction of a new road.

Several aspects of creating and maintaining a road were discussed as well as the school district’s responsibility to transport children.

Street Committee Recommendation: The street committee makes a recommendation to deny the request to create a road for the purpose of establishing an alternative bus route for handicap transportation.

Village Board Motion: Mansavage/Firkus to accept and approve the street committee recommendation to deny the request to create a road for the purpose of establishing an alternative bus route for handicap transportation. All in favor, none opposed, motion carried.

Tree Roots in Sewer Line:

In response to a request made by residents at 213 Marks’ Lane to pay for root removal in the sewer lateral;

The Sewer Committee made a recommendation to deny the request to pay for the root removal in the property owner’s portion of the sewer line. They also suggested that an ordinance be created that details the property owner’s responsibility for sewer line maintenance. 

Motion: Firkus/Mansavage to approve the Sewer Committee’s recommendation regarding the root removal request from the residents at 213 Mark’s Lane. All in favor, none opposed, motion carried. 

Road/Alley Closings:

Motion: Anderson/Kurszewski to postpone action until the next regular meeting. All in favor, none opposed, motion carried. 

Process applications for Operator (Bartender) Licenses:

Motion: Firkus/Kurszewski to approve licenses for the four applicants read aloud. (a detailed list is on file at the Village Clerk’s office)

Roll call vote: All in favor, none opposed, motion carried.

Vacant Trustee Seat:

Sandi Diederich submitted a Trustee resignation letter as she has moved out of the Village.

Mansavage stated that Travis Scott indicated interest in the position.

Anderson suggested Mike Garski.

One resident expressed her concern about assigning someone who hasn’t attended any meetings or had any village involvement.

Motion: Firkus/Anderson to postpone action until the September 12, 2016 meeting. 

Northland Plumbing for library:

The HVAC system for the library has been malfunctioning for a while. The Portage County library facilities department and Rich have made several service calls to try to fix the problem. A portion of the library lease agreement was read aloud indicating the library’s responsibility to pay for the repairs.

Rich said that very few heating & cooling companies are familiar with this particular HVAC system so he suggests we hire Northland Plumbing to trouble shoot and repair the system.

Motion: Firkus/Anderson to have the Clerk contact Laura, the library branch manager, and advise her of their responsibility (according to section k) of the library lease agreement and suggest they contract with Northland Plumbing in order to get the air conditioning fixed and to have the library reply with their plan of action by Friday August 12, 2016. All in favor, none opposed, motion carried. 

The overall process of how to manage maintenance and repairs, according to the lease agreement, was discussed. The library needs to be made aware of the contract and start taking responsibility for their portion of the maintenance. It was suggested that we create a work order form to be signed anytime they ask the Village to help with maintenance issues.

Loader bucket:

The extension bucket for hauling snow is partially damaged and should probably be replaced.

Rich quoted a price of $850.00 for a new 8 foot by 3 by 3 general purpose bucket from Swiderski in Waupaca.

Rich says he could make repairs to our existing bucket including the edging.

Motion: Anderson/Firkus to take no action until the board is presented with complete specifications and details about the bucket considered for purchase. All in favor, none opposed, motion carried.

COMMITTEE REPORTS: 

Fire District:

Minutes from the Fire District meeting were presented which included bid estimates for a new truck.

There is confusion as to when the Fire District plans to take action on placing the order for a new truck, but the Village board is aware that they have to take action first, to authorize Kurszewski to place a vote on their behalf, but they are not confident to issue a vote based on the amount of information they have received. 

Kurszewski asked Firkus for his opinion. Firkus stated that, as a fire fighter, he would vote against the truck due to the fact that a side dump tank option is not included in the specifications. He also feels that a tank capacity of 2200 gallons should be considered which would result in a progressive move forward.

The board asked if other options were considered such as tandem axels, etc.
 
Motion: Anderson/Mansavage to take no action, on approving the purchase of a fire truck, until the board receives final information, including bid specifications.

Firkus opposed, all others in favor, motion carried.

Firkus explained his opposition by stating he’s opposed to taking No action, because if there happens to be a vote conducted at the Fire meeting on August 11th, he wants the Village to vote No.

ROUTINE BUSINESS: 

** A discussion about the Emergency Siren & Noon Whistle took place. This item will be placed on the agenda for the next regular meeting. 

Meeting Notices & Educational Opportunities:

In September, the Illinois Wisconsin Search Dogs will hold a training Seminar in the Village.

The Portage County Groundwater Draft plan was noted.

Payment of Bills:

Motion: Anderson/Mansavage to approve the payment of bills as read. All in favor, none opposed, motion carried. ( a detailed list in on file in the Clerk's office)

CLOSED SESSION
 

Motion: Firkus/Anderson to enter CLOSED SESSION pursuant to Section 19.85 (1) (c) Wis. Stats, to conduct an annual performance evaluation of public employees and establish wages for the 2017 budget. All in favor, none opposed, motion carried. 

Wages for Poll Workers, Village Trustees and employees were discussed.

An employee review was conducted and minimizing loader/backhoe use was mentioned, in order to conserve wear & tear on the equipment and tires.

Motion: Firkus/Anderson to re-enter open session to approve wages for the 2017 budget. All in favor, none opposed, motion carried.
 

OPEN SESSION 
Approve wages for the 2017 budget: 

Motion: Anderson/Mansavage to keep the current wages for poll workers at $10.00 per hour for election inspectors and $11.00 per hour for Chief election inspectors. All in favor, none opposed, motion carried. 

Motion: Firkus/Anderson to maintain the current wages for the Village Board at $780.00 per year for trustees and $2,600.00 per year for the Village President. All trustees to be paid $25.00 per each special meeting. All in favor, none opposed, motion carried. 

Motion: Anderson/Firkus to increase the employee wages by 2%. Beginning January 1, 2107, Maintenance will be $18.39 per hour and Clerk-Treasurer will be $17.86 per hour.. All in favor, none opposed, motion carried. 

** Building Permit concerns were brought forth. The board questioned rather building permits were issued for several sites. There are a lot of folks doing projects without obtaining a permit and the board is concerned about enforcement procedures. The board advised the clerk to high-light the building permit process in the next quarterly two cents letter included with the sewer bill. This item will also be included on the September agenda.

Adjournment at 9:45 p.m.

Motion:   Kurszewski/Anderson to adjourn. All in favor, none opposed, motion carried.

Theresa K. Hartvig, Village Clerk-Treasurer 

Posted to webiste: August 25, 2016


Village of Rosholt Minutes

Zoning Plan Commission Meeting

Tuesday August 16th, 2016

7:00 p.m. @ The Kozy Yak (197 N. Main Street)

PROPOSED DRAFT TO BE APPROVED SEPTEMBER 12, 2016

Call to order: by Chairman Robert Kurszewski

Roll Call: Robert Kurszewski, Craig Anderson, Jill Kumenius, Ron Pliska and Kerry Krogwold (Absent: Richard Mansavage and Mike Garski)

Also Present:  Kozy Yak Owners

Site plans for an addition to a commercial business (The Kozy Yak) located at 197 N. Main Street were presented.

The property owners need to supply a certified survey map before a determination can be made and they also need to REGISTER their plans with the State.

 No Action.

Adjournment 7:20 p.m.

Theresa Hartvig, Village Clerk-Treasurer
Posted to website: September 8, 2016


Village of Rosholt Minutes

Zoning Plan Commission Meeting

Thursday, August 25, 2016

7:00 p.m. @ 390 Water Street

 

PROPOSED DRAFT TO BE APPROVED OCTOBER 10, 2016

 

Call to order: by Chairman R. Kurszewski

Roll Call: R. Kurszewski, M. Garski, J. Kumenius and R. Pliska (Absent: C. Anderson, R. Mansavage & K. Krogwold)

Also Present: Fence Permit applicants.

A plat of survey and a site plan for installing a fence were reviewed. A permit was not issued because the property stakes could not be located; therefore, the committee instructed the applicants to contact the surveyor for a more detailed survey including placement of property markers.

The meeting was adjourned to an unspecified date pending indication by the applicant, that the survey requirements have been met.

 

Reconvened Meeting:

Tuesday September 13, 2016

6:00 p.m. at 390 Water Street

 

Call to order: by Chairman R. Kurszewski

Roll Call: R. Kurszewski, M. Garski, and R. Pliska (Absent: C. Anderson, R. Mansavage, K. Krogwold and J. Kumenius)

 A revised plat of survey was presented and the stakes were located.

The committee approved a land use permit for the purpose of installing a fence.

Theresa Hartvig, Village Clerk-Treasurer

(As submitted by R. Kurszewski)

Posted to website: September 19, 2016

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