Regular Board Meeting
@
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Steve Rutta, Rick Osowski, Jessica Moore, Betty Williams and Arnie Kaminski.
Also Present: Nancy Osowski, Norma Anderson, Jill Kumenius, Bob Kurszewski, Phyllis Landowski, Kenny Johnson, Debbie Peplinski, Debbie Kaminski, Chain Williams, Julie Firkus, Chris Stanislawski, Dorothy Knopp, Mike Bembenek, Larry Kielblock, Lisa Mancel-Skyles, Sharon Johnson and Kate Zdroik.
Public Requests for Consideration:
Minutes:
Motion: Moore/Gemza to approve the minutes as read with corrections as follows:
Fuel Cost Savings: Change two times per week to twice a day
Meeting Absence: Motion to be seconded by Williams instead of Rutta
Sewer Generator and Sewer Committee: Paragraphs need to be flip-flopped.
Operator’s License Motion: Williams will supply from her notes.
All in favor: None Opposed: Motion Carried.
UNFINISHED BUSINESS:
Safe Route to School Grant: The
Fire Call Claim: The clerk submitted the Fire Call for the burn site to the property insurance company and received 100% reimbursement in the amount of $500.00
Paint Shield for Mural: Sherwin Williams Company has a product for $65.00 per gallon which covers 150 square feet. It protects against graffiti, however, it may cause the yellow paints to bleed.
Egle Landscape uses a product that protects the paint, but does not protect against graffiti. The cost for a 5 gallon pail is $62.00
Williams will contact the
Directional Signs for Highway 66: A price quote was presented from Rent-A-Flash in the amount of $294.90 per sign. Osowski will obtain more quotes.
Revolving Loan Fund Payment:
Motion: Kaminski/Moore to pursue
legal council for collection attempt. All in favor: None Opposed:
Motion Carried.
Operator’s Licenses: Applications and background information for Carrie Emery and Rebecca Skibba was presented and reviewed.
Motion: Gemza/Williams to approve operator’s licenses for Carrie Emery and Rebecca Skibba.
Roll Call vote: Gemza-aye, Garski-aye, Rutta-aye,
Osowski-aye, Moore-aye, Williams-aye, and Kaminski-aye. Motion Carried.
Roof Repair: Two bid proposals have been obtained and will be reviewed by the Buildings & Grounds committee for recommendation to the Village Board.
Trustee Absence:
The Trustees have opposing opinions on the idea for reasons such as consistency, number of trustees to make decisions and inconvenience of schedules.
Osowski states he will be absent for the September meeting and the dates for the Elections and library hours were mentioned.
Motion: Kaminski/Gemza to maintain the September meeting date and change the meetings for October, November and December to the second Tuesday of each month.
Fair Parade: The Fair Association requests permission
to close
Motion: Moore/Garski to approve
their request to
Community Hall (4-H) Building: The Fair Association presented a report by Pearl Engineering Corp. regarding the safety aspects of the Community Hall as directed by the Village Board. The board members each read the report silently.
It was noted the Closed Session reflected Village Trustees were to be present during the Engineers inspection, not just the Fair Association. Also, load calculations are not listed in the report.
Williams suggests the Village contact our property insurance company to make them aware of this situation.
Board members would like an opportunity to digest the information provided before making their final decision.
Osowski suggested talking to Pearl Engineer for clarification and then submitting the report to Attorney Formella and letting him make the decision on the next action.
Motion by Rutta to approve the Attorney to decide the next action and withdrew the motion after further discussion.
The Fair Association is anxious for a reply as preparations for the Fair are already underway. Gemza is working with Connie Crayton for options if the building cannot be used for the 4-H exhibits.
General Consensus of the board is to
schedule a conference call with
Library Committee: The recent Portage County Library Board meeting generated some interest in the location of the Rosholt Branch Library. The board gave permission to Joe Gemza and Chris Kluck to form a Library Committee to be approved by the Village board at the September meeting.
COMMITTEE REPORTS:
Streets: Nothing formal to report. Fair Association
questions rather
Centennial: A financial report was submitted by Kate Zdroik indicating a checking balance of approximately $1,500.00. Tee shirt sales are still open and there are outstanding invoices for Banner purchases. The Banners should be rotated before Labor Day. The committee is considering a $5.00 charge to the Fall picnic to cover the cost of the meal.
Sewer: Committee Member Larry Kielblock stated the generator is currently being repaired by Cleveland Brothers. Based on the bid presented July 31st, the invoice for $3,006.00 will be presented for approval with this month’s bills.
**Resident Debbie Peplinski thanked Kielblock for processing the repairs and eliminating the need to purchase a new generator.
Bills and Invoices:
Motion: Garski/Rutta to approve
all the Bills as read. All in favor: None opposed: Motion carried.
Motion to adjourn: Kaminski/Gemza.
All in favor: None Opposed: Motion Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
VILLAGE BILLS PAID-August 2008
|
Check # |
Vendor |
Amount |
Check # |
Vendor |
Amount |
|
010532 |
Payroll |
$508.57 |
010534 |
Dept of Revenue |
$135.20 |
|
010535 |
Alliant Energy |
$957.79 |
010536 |
|
$104.07 |
|
010537 |
WI Public Service |
$9.77 |
010538 |
Veolia Environmental |
$1685.33 |
|
010539 |
MN Life Ins |
$33.79 |
010540 |
MasterCard |
$445.20 |
|
010541 |
Schierl Inc. |
$66.57 |
010542 |
BP Amoco |
$216.53 |
|
010543 |
|
$467.18 |
010544 |
BA Pauls & Assoc |
$920.00 |
|
010545 |
League of WI Muni |
$30.00 |
010546 |
WI Dept of Justice |
$10.00 |
|
010547 |
Consolidated Utility |
$13.75 |
010548 |
Saints Health Service |
$50.00 |
|
010549 |
|
$24.00 |
010550 |
Faivre Implement |
$38.48 |
|
010551 |
Payroll |
$454.00 |
010552 |
Cherek Salvage |
$30.00 |
|
010553 |
Payroll |
$440.89 |
|
WI Retirement |
$389.25 |
|
|
Federal Withholding |
$570.96 |
|
|
|
SEWER BILLS PAID-August 2008
|
Check # |
Vendor |
Amount |
Check # |
Vendor |
Amount |
|
4141/4142 |
Payroll |
$864.32 |
4143 |
WI Dept of Revenue |
$54.50 |
|
4144 |
Alliant Energy |
$772.96 |
4145 |
Alltel |
$24.04 |
|
4146 |
Commercial Test Lab |
$133.70 |
4147 |
Firkus Lumber |
$74.59 |
|
4148 |
Ben Meadows Co |
$119.00 |
4149 |
Motors & Controls |
$98.00 |
|
4150 |
MasterCard |
$270.52 |
4151 |
|
$69.74 |
|
4152 |
|
$3006.00 |
4153/ 4154 |
Payroll |
$870.88 |
|
4155/4156 |
Payroll |
$1022.62 |
|
Federal Withholding |
$413.87 |
Special Board Meeting
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Jessica Moore, Rick Osowski, Betty Williams and Arnie Kaminski (Absent: Steve Rutta)
Also Present: Nancy Osowski, Debbie Kaminski, Jill Kumenius, Norma Anderson, Dorothy Knopp, Kate Zdroik , Candy Wiza and Debbie Peplinski
Osowski stated he has to leave at
Curator of Museums:
Craig Anderson resigned his position as the curator of the Malcolm Rosholt Pioneer Museums. Kaminski volunteered to accept the position through Labor Day so the Museums can be open during the Fair. He would also like permission to allow the saw mill to operate on Saturday and Sunday.
Motion: Gemza/Moore to approve
Kaminski as the temporary Curator of the museums and to allow the use of
the saw mill. All in favor: None Opposed: Carried.
** A notice will be posted and the Rosholt Record will announce the Village is seeking a Curator to be determined at the regular September Board Meeting.**
The Clerk-Treasurer explained, along with the curator resignation came some added responsibilities such as:
Receiving memorabilia including antique guns, approximately $5,700.00 in cashier’s checks from the Fair Association to operate and maintain the museums, and two boxes of Town 25 North books to sell.
The Fair Association also requests the padlocks be returned to them.
Motion: Garski/Williams to authorize
the Clerk-Treasurer to open a museum bank account with the funds received
from the Fair Association. All in favor: None Opposed: Motion
Carried.
Blacktop Patch:
Bib proposals to
American Asphalt: $4,300.00
Fahrner Asphalt: $2,272.00
Motion: Williams/Moore to approve
the bid proposal from Fahrner Asphalt in the amount of $2,272.00. All in favor: None Opposed: Motion Carried.
Community Hall (4-H) Building:
A conference call on speaker phone was conducted with
Kenneth Pepowski of Pearl Engineering Corporation to discuss his report dated
Pepowski explained the examination of the building revealed no new or recent problems. The bowed columns appeared to have been in that condition for a number of years and recently the main structure has not changed.
It is not out of the ordinary for snow loads to cause some bowing and the columns are not a concern at this time of year with a “dead load”. Snow or strong winds are considered “live loads” and since it is not a seasonal building, this may be enough concern to evacuate the building if storms come during the Fair.
He explained the difficulty in trying to define inspection on this type of building since there were no Building Codes in existence at the time of construction: therefore, today’s standards cannot be used as a means of compliance.
He feels it is not feasible to make a blanket statement about the safety of the building as any building with the right conditions could be unsafe, so the use of the building basically boils down to the comfort level the Village Board has with the information detailed in the reports.
Everyone was given the opportunity to ask Pepowski questions as follows:
Response: Pepowski was not aware of the requirement to have Village Trustees present and Norma Anderson stated she was on the grounds, Steve Grill provided a ladder and the Fair Association Electrician provided a lift truck. The second inspection was Pepowski and a Pearl Engineering Electrician.
Response: No
Response: The entire interior and exterior including the attic were viewed. There was no construction sample testing.
Response: I briefly read through a copy, but did not receive a copy of my own.
Response: Yes, at one time there was leaking, however, at the time of inspection, things were dry and it appeared the leakage had been repaired.
Response: There were obvious attempts to maintain the building such as a boarded up window, the roof repaired to prevent leaks, paint, general cleaning and the visual aspect of activity. There was also a cable placed in 1985 either as maintenance or to be used as a cloths line to display articles. The cables are not necessary at this time, but since the structure has adjusted to them, it is best to leave them in place. Removing them could create an unknown factor.
Response: Yes, all of the beams are fairly uniform and were measured to the outside where possible.
Response: No I did not inspect the siding. It may be a good idea to look at it to see if reinforcement is needed.
Response: I was concentrating on mainly the interior, but the outside parameters were viewed for alarming distresses.
Response: It may have an affect and as mentioned in the report, it would be best to have an evacuation plan in place and a weather monitor during the Fair as there should be for any of the buildings.
Response: Paragraph II in the conclusion section of my report indicated several municipalities that processed this very situation. I suggest contacting some of them for advice.
Response: The disclaimer mainly states the inspection is based on a limited visual observation looking for distress. We can’t observe everything on a building and this report should be used as an assessment based on our professional ability and skill.
Response: Yes they are part of the building, however, the main frame was the major concern. There is no distress noted on the lean-to.
Response: We look for cracking, peeling or cracks in painted surfaces and column bowing. Our report exempted the columns as it appears to have been like that for years. We tried to take some sort of measurement. We are not overly concerned or alarmed that it could collapse at any time.
Response: By observation only-it doesn’t appear to be recent. We took some preliminary calculations but there is no technical data to submit in the report. There are not calculations available.
Response: Yes, all buildings will shift and settle over time.
Response: No, I did not realize there was a basement.
Response: They are not causing any problems, there are no current leaks. They could be replaced for cosmetic purposes only.
The Fair Association also has an annual Liability Insurance Policy and their adjuster will probably come before the Fair They also obtain insurance riders from the demo derby and amusement rides.
Williams talked to the Village Property Insurance who says they do not insure for safety, just for the value of the building and could offer no advice on rather to close the building.
The Clerk stated the Fair Association’s liability insurance would be processed first and then the Village’s. The Village has liability coverage on the entire premises of the Village at all times.
Osowski stated both Building Inspections were compared and they agreed on some basic aspects. He would like to implement a procedure that requires the Fair Association to submit a written safety and evacuation plan. He would also like to require an annual inspection with a check list to be submitted to the Village
Osowski interprets the Pearl Engineers to say the building is safe enough to conduct the Fair.
Garski says it sounds like the building is sound enough to hold the Fair.
The Fair Board was asked about an inspection conducted approximately 6 years ago that stated the building was not safe enough for a concert. Why?
Response: There are not enough exits to accommodate 300 people.
They were also asked about the 4,000 4-H number.
The Village Board was asked what prompted the initial building inspection 2 years ago.
Response: General up-keep and maintenance.
General Discussion about maintenance and health issues occurred. The village board expressed their concerns for the poor manner in which repairs are made.
Motion:
Osowski left at
The Clerk asked if the board does approve the motion to close the building, have they considered offering the 2 empty bays of the Village Hall for use of the 4-H exhibits?
The inspection report by Vierbicher dated
Response: Everything was put on hold due to the Village’s requirement for an architectural inspection. We have work days planned for the next 2 Saturdays and we plan to repair as many items as possible then.
In other words, have the Cures for Demand dated
The Fair Association says yes since they submitted a
report by Pearl Engineering Corp. dated
The Village Board is not satisfied with the Pearl Engineering
Report.
Outstanding Motion by :
Roll Call Vote: Gemza-aye, Garski-aye,
Moore-aye, Kaminski-aye and Williams-aye. Motion Carried.
** Gemza seconded the motion with regret, but felt as
the chair of the public health and safety committee, it was in the public’s
best interest.
The general consensus of the board is to authorize Rick
to proceed with the Notice of Closing and to grant permission to the Fair
Board to get into the building to gather their supplies. They also have permission
to utilize the office and supply portions of the building
during the Fair.
Motion: Kaminski/Williams to
allow use of the Village Hall for display of the 4-H exhibits at no fee to the Fair Board. All in favor: None Opposed: Motion Carried.
Motion to adjourn: Williams/Garski.
All in favor: None Opposed: Motion Carried.
Adjournment:
Theresa Hartvig, Village Clerk-Treasurer
Posted:
Special Board Meeting
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Jessica Moore, Rick Osowski, Steve Rutta and Betty Williams. (Absent: Arnie Kaminski)
Also Present: Attorney
Osowski stated we all agree this matter is a stressful thing and in the process he has been accused of hiding information and being on the other side. He wants the board to realize that decisions are made by the board as a whole and whatever decision is made today, the board must be comfortable with it and the outcome of the decision should include a list of items for the Fair Association to satisfy.
Attorney Formella directed the conversation by making reference to the reports and correspondence on file.
Several issues and aspects were addressed as follows;
Immediate Safety, general maintenance over the course of time (breach of lease agreement), political, public relations and professional opinions.
Williams presented pictures of the roof collapse of
the Community Hall (4-H building) taken before repairs were completed.
Formella advised that the issue of immediate safety
has been answered by the professional reports, highlighting language from
the Vierbicher report dated
He feels this should be sufficient information to make a decision and the Board should consider a Press Release to support their decisions.
Public Present:
Nancy Osowski, Debbie Kaminski, Debbie Peplinski, Holly Bembenek, Mike Bembenek, Chris Martin and Chris Stanislawski
Consideration and possible action on Fair Association matters discussed in Closed Session
Formella called for a motion to take legal action on matters discussed in closed session.
No one had any legal action to submit.
Consideration and possible action on Village’s letter
of receipt from the Fair Association’s Attorney dated
The letter from Attorney Bruce Meager dated
The Village stated they received additional information
to base their decision made at the
They are in receipt of a review of the Pearl Engineering report by Jonah Molzan of Vierbicher Associates and a certificate of liability insurance provided by the Fair Association.
This prompted a question by the Fair Board Members.
Was legal action taken to property close the 4-H exhibit building?
The attorney referred to the lease agreement.
The Fair Board members in attendance admitted to internal communication struggles and readily discussed the aspects of general maintenance. They feel the grounds are Safe and agree the general maintenance is lacking. Several suggested a sub-committee be formed which would include 2 fair board members and 2 village board members to serve as a liaison for communication between both boards. The attorney supported this idea.
Mike and Holly Bembenek, Chris Martin and Chris Stanislawski said they will commit themselves to working with both boards year round.
The Clerk asked how the open meetings laws such as Agenda Notices and recording Minutes applies to this type of committee. Formella will research the answer.
Rutta said repairs to stairs and railings are great, but some huge repairs such as roofs and mold have been overlooked. The Fair board members said they were aware of the mold, but other issues were pursued which led to the subject of funding. The County support previously allocated to Rosholt is now divided between Rosholt and Amherst. Williams suggested reaching out to more businesses in the County for financial support since this is the “Official Portage County Fair.”
The possibility of utilizing the building for the Haunted House in October was mentioned. No action taken.
Motion: Rutta/Garski to reverse
the decision, made at the
All in favor. None Opposed. Motion Carried.
(Clarification of voting results determined at
Motion to adjourn: Rutta/Moore. All
in favor. None Opposed. Motion Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted: