April 2009 MINUTES
Note: These are the proposed minutes that will be approved at the next board meeting.


Village of Rosholt Minutes

Special Board Meeting

Wednesday April 1, 2009

6:30 p.m. @ Village Office (125 Grand Ave)

APPROVED APRIL 13, 2009

Call to order by: President Rick Osowski

Pledge of Allegiance:

Roll Call: Joy Garski, Jessica Moore, Rick Osowski, Arnie Kaminski and Betty Williams

(Absent: Cindy Gemza & Steve Rutta)

Also Present: Chris Stanislawski & Jason Woyak

Tree Removal/Forest Management at Fair Park:

 Asplundh and a crew of volunteers have agreed to manage the trees at the Fair Park as follows:

Trees to be cut:

4 or 5 by the lower beer stand

1 behind the grandstand

2 by the Blacksmith shop

2 West of the 4-H building

Miscellaneous dead branch clean up and general clean up by the Ball diamond.

The Hardwood will be taken to the sewer lagoon to be offered for sale on bids.

A suggestion was made to donate a case of soda plus a case of water to have on hand for volunteers.

Motion: Moore/Kaminski to approve the volunteer tree cutting & trimming as discussed and to donate a case of soda and water. All in favor: None Opposed: Motion Carried.

Motion to adjourn: Williams/Garski. All in favor: None Opposed: Motion Carried.

Adjournment: 6:47 p.m.

Rick Osowski, Village President

POSTED: April 20, 2009


Village of Rosholt Minutes

Joint Equipment Planning & Purchase & Sewer Committee

Wednesday April 1, 2009

7:00 p.m. @ Village Office (125 Grand Ave)

APPROVED APRIL 13, 2009

Call to order: by Chair, Jessica Moore

Roll Call:

Equipment Planning & Purchase: Jessica Moore, Arnie Kaminski, Rick Osowski, Larry Kielblock and Chain Williams

Sewer Committee: Jessica Moore, Arnie Kaminski and Larry Kielblock

Sale of the orange Chevy dump/plow truck was discussed including the pros and cons of waiting until fall. The committee agreed the truck should be sold now to save money on property insurance premiums.

The plow will stay intact, the sander will be removed and the committee suggests the sale price be $5,000.00 or make an offer.

The advertisement for bids will be posted at the Library, Post Office & Village office. The truck will be parked in Moore’s driveway and Kaminski will type information to be posted in the Truck.

Sealed bids will be opened at the May 11th board meeting.

There was some discussion on the need for a hoist, but no recommendation was given.

Adjournment: 7:20 p.m.

Jessica Moore, Committee Chair

POSTED: April 20, 2009


Village of Rosholt Minutes

Monday April 13, 2009

7:00 p.m. @ Village Hall (137 Main St N)

APPROVED MAY 11, 2009

Called to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Cindy Gemza, Joy Garski, Steve Rutta, Rick Osowski, Jessica Moore, Betty Williams and Arnie Kaminski

Also Present: Norma Anderson, Nancy Osowski, Julie Firkus, Richard Mansavage, Debbie Peplinski, Bob Kurszewski, Larry Kielblock, Lisa Mancel-Skyles and David Hansen (AECom)

Public Requests for Consideration: Debbie Peplinski asked is the Village has plans for a Spring Clean-up. In the past, the Boy Scouts conducted a clean-up including appliances. Tire collection was sponsored by the DNR at one time. Osowski suggested one of the Village Committees administer plans for a Clean-up.

Leaving the burn site gate open was suggested, but no action was taken.

Minutes:

Motion: Moore/Williams to approve the minutes as read. All in favor: None Opposed: Motion Carried.

NEW BUSINESS:

Flood Study on Dam & Main Street Bridge Replacement:

David Hansen of AECom explained the DNR Requirement for a specialized Dam study.

The elements of the study include:

1.      Inspection (Evaluation) of the Dam by a professional engineer to establish the current condition and offer remedies.

2.      Dam Failure/Dam breaks analysis. This is a hydraulic/hydrology study done through computer simulation. Recommendations will be made on planning to protect areas that may be affected by a dam failure flood.

3.      Create an Emergency Action Plan

The DNR is expecting a response by May 15, 2009 explaining our plan or intent to comply with their requirement for the Dam Study.

AECom has the resources (Rick Anderson at the Madison Branch) to do the study which comes at a price range between $25,000.00 and $40,000.00 depending on the current condition of the dam. There are no grants available to conduct the study as the DNR likes to abolish dams when possible.

Maintenance Bob recalled repairs made to the dam since he has been an employee of the Village.

AECom can conduct an inspection (step 1 of the requirement) at a cost not to exceed $4,000.00. They should be able to complete the inspection by May 15, 2009 depending on the capability of lowering the water level of the pond.

Motion: Kaminski/Gemza to approve AECom to conduct an inspection of the dam for a cost not exceeding $4,000.00. All in favor: None Opposed: Motion carried.

**David Hansen will prepare a task order and get started on it right away.

Main Street Bridge Replacement:  Hansen explained in order to apply for stimulus funds an existing bridge must be at least 20 feet in length which is the federal requirement. The bridges on Main Street are only 19 feet 2 inches and 18 feet 8 inches so they do not qualify for stimulus funds.

The other factor for stimulus funds is the presence of a “major collector” street. None of our streets meet the requirements to be a “major collector” so once again, we do not qualify for stimulus funds.

Upon our request, the Portage County Highway department has plans to budget 50% of our bridge replacement costs as part of the County Bridge Share Program. AECom has a good relationship with the County and has the resources (Kevin Hagen at the Stevens Point office) to design the bridges which cost approximately $30,000.00 for each structure. 

Questions were asked regarding details of funding such as utilizing the Local Road Improvement Project (LRIP) funds toward engineering the bridges.

No action will be taken on the item to allow Hansen to gather further information.

Hansen will also prepare a letter to submit to Congressman David Obey asking for help in locating funding resources due to our increased debt ratio.

Wastewater Stimulus funds: Hansen explained any application requesting stimulus funds for wastewater projects must be submitted by June 30, 2009 so if we have any wastewater needs, they must be decided and acted upon immediately to allow time for AECom to prepare the application.

No needs were discussed at this time.

OLD BUSINESS:

Sale of Chevy Dump/Plow Truck:

The recommendation by the Equipment Planning & Purchasing Committee it to offer the truck for sale for $5,000.00 or make an offer (sealed bids). The plow will stay intact but the sander will be removed.

Motion: Williams/Garski to accept the committees’ recommendation. All in favor: None opposed: Motion Carried.

Sewer Meter Base:

It is unclear where the 5.5’ elevation requirement came from. Moore will contact Alliant Energy for verification.

Bid proposals were presented as follows:

~Bushman Electric in the amount of $1,480.00

~Faith Technology in the amount of $5,281.00

There may be different installation or materials generating the gap in pricing. Maintenance Bob and Arnie Kaminski will create a bid specification form to submit to both companies.

Motion: Kaminski/Williams to postpone action until the May 11, 2009 board meeting. All in favor: None opposed: Motion carried.

NEW BUSINESS:

Operator’s (Bartender) Licenses:

Applications and background reports for Tara Bonnell and David Larson were reviewed.

Motion: Kaminski/Moore to approve and grant operator’s Licenses to Tara Bonnell and David Larson.

Roll call vote: Gemza, Garski, Rutta, Osowski, Moore, Williams and Kaminski-aye.

All in favor: None opposed: Motion carried.

 

Committee Reports:

Equipment Planning & Purchase: There was a discussion on a hoist. No recommendation.

Sewer: Just the meter base

Payment of bills:

A letter from the Tree Lake Association, requesting a donation, was read aloud. The general consensus is to deny a donation.

Motion: Garski/Gemza to approve the bills as read. All in favor: None opposed: Motion carried.

Notice of Meetings & Educational Opportunities:

The organizational meeting is April 21, 2009

Osowski offered educational pamphlets for the Trustees to review if they are interested.

Motion: Kaminski/Moore to enter Closed Session pursuant to Section 19.85(1)(e), Wis. Stats. to discuss the sale of Public Lands (a portion of the old rail road right-of-way). All in favor: None opposed: Motion carried.

CLOSED SESSION:

Rutta explained the laws regarding rights to easements as obtained through the Village Attorney and the North Central Wisconsin Region Plan Commission.

Public land does not automatically mean public access. The Village is not required to grant an easement to landlocked property, however, an easement may be granted through the deeding process.

An easement to cross the rail road right-of-way to obtain access to the Zdroik land was discussed.  There are some concerns pertaining to a drive-in easement such as the need for a culvert and how that will affect the snow mobile trail.

Motion: Kaminski/Moore to adjourn the CLOSED SESSION and reconvene to OPEN SESSION to consider and take action regarding the sale of Public Lands (a portion of the old rail road right-of-way). All in favor: None opposed: Motion carried.

OPEN SESSION:

Motion: Williams/Gemza to send Mary Jane Zdroik a proposal as follows:

As recommended by the Zoning Plan commission, the Village Board will pay the entire cost of the certified survey map (approximately $1,200.00) in exchange for the North portion of Mary Jane Zdroik’s parcel (the portion North of the rail road right-of-way). A walk-in easement, specified by the Zoning Plan Commission will also be granted.

Rutta opposed: All others in favor: Motion carried.

Motion: Rutta/Kaminski to authorize Point of Beginning to Certify the preliminary draft of the rail-road right-of-way parcel. The cost of certification is approximately $400.00. All in favor: None opposed: Motion carried.

Motion: to adjourn: Kaminski/Rutta. All in favor: None opposed: Motion carried.

Adjournment: 9:30 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: May 18, 2009

VILLAGE BILLS PAID April 2009

Check #

Vendor

Amount

Check #

Vendor

Amount

0110780-84

Elections (Poll workers)

260.00

010785/86

Payroll

$1165.55

010787

VOID

$00.00

010788

Superior Chemical Cord

$126.10

010789

Rosholt Fire District

$1726.97

010790

Alliant Energy

$958.15

010791

Amherst Telephone Co.

$117.27

010792

BP Amoco

$170.87

010793

Schierl Inc

$142.59

010794

Schierl Oil & Heating

$326.82

010795

Faivre Implement Inc

$11.87

010796

MasterCard

$651.39

010797

MN Life Insurance Co

$37.29

010798

Veolia Environmental

$1685.33

010499

Firkus Lumber Co.

$178.76

010800

Ward’s Hydraulics

$87.50

010801

Bruce Municipal Equip.

$60.62

010802

Zarnoth Brush Works

$83.40

010803

Mileage

$105.25

010804

Interstate Graphics

$120.00

010805

WI Public Service

$231.62

010806

Gannett WI Newspaper

$111.67

010807

Museum Curator

$156.19

FW723951

Federal Withholding

$871.77

WR44744

WI Retirement

$404.25

010808-14

Trustee Payroll

$1879.07

010815-16

Payroll

$1087.78

010817

Rosholt Sewer

$2508.91

010818

WI Dept of Revenue

$205.10

010819

Notary Bond Renewal

$25.00

010820

WI Secretary of State

$20.00

 

 

 


SEWER BILLS PAID April 2009

Check #

Vendor

Amount

Check#

Vendor

Amount

4246

Payroll

$267.63

4247

Alliant Energy

$745.24

4248

Alltel

$24.03

4249

State WI Environmental

$40190.66

4250

Davis Water

$41.60

4251

Commercial Testing Lab

$439.62

4252

Amherst Telephone

$69.74

4253

MasterCard

$18.64

FW429292

Federal Withholding

$121.93

4254-60

Trustee Payroll

$1371.12

4261

Payroll

$347.92

4262

District Mtg

$30.00

 

 

 

 

 

 


Village of Rosholt Minutes

Organizational Meeting

Tuesday, April 21, 2009

7:00 p.m. @ Village Office (125 Grand Ave)

APPROVED MAY 11, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Joy Garski, Steve Rutta, Rick Osowski, Betty Williams, Richard Mansavage, Larry Kielblock and Arnie Kaminski

Also Present: None

Public Requests for Consideration: None

Oath of Offices:

The oath of office was administered to Rick Osowski, Richard Mansavage, Larry Kielblock and Arnie Kaminski who all accepted their elected positions.

Appoint Clerk-Treasurer:

Motion: Garski/Mansavage to appoint Theresa Hartvig for a two year term that expires April 30, 2011. All in favor: None opposed: Motion carried.

Appoint Committee Chairs:

Osowski appointed a trustee as committee chair and one trustee to serve on the committee as follows:

Equipment Planning & Purchase:           Kaminski/Kielblock

Land Acquisitions & Development:       Williams/Garski

Public Health & Safety:             Garski/Mansavage

Sewer:                                                  Kielblock/Rutta

Streets/Buildings & Ground/Parks:        Kaminski/Williams

Zoning Plan Commission:                      Rutta/Kaminski

Finance:                                                Entire Board

Weed Commissioner:                            Mansavage

General Organization:

The following items were noted:

Posting Notices and taking minutes for committee meetings       

The Public Bidding Law

Educational workshops and classes

Motion to adjourn: Rutta/Kaminski. All in favor: None opposed: Motion carried.

Adjournment: 7:55 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: May 18, 2009


Village of Rosholt Minutes

Tuesday April 28, 2009

7:00 p.m. @ Village Office (125 Grand Ave)

APPROVED MAY 11, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Richard Mansavage, Joy Garski, Steve Rutta, Rick Osowski, Arnie Kaminski and Larry Kielblock (Absent: Betty Williams)

Also Present: Jonah Molzahn (Building Inspector from Vierbicher)

Review Building Permit & Uniform Dwelling Code Ordinances

Jonah Molzahn explained the laws requiring adoption of the Uniform Dwelling Code

General advice from the Building Inspector

Molzahn answered questions and gave an overview of the processing of building permit applications and inspections. Vierbicher can offer services for residential and commercial building inspections, issuing building permits and land use permits and can also serve as our zoning administrator.

In order to utilize them as our commercial inspector, we must complete the municipality delegation form; otherwise, the State of Wisconsin serves as the Inspector for commercial establishments with State approved plans.

No action was made. Municipal delegation will be placed on the May 11th agenda and creation of a new building permit ordinance will be considered.

Consider Weight limits on Main Street Bridges

The County Highway department suggested placing weight limits on both Main Street Bridges due to their deteriorating condition.

Motion: Rutta/Kaminski to place a 20 ton weight limit on both bridges on Main Street. All in favor: None opposed: Motion carried.

Park Committee recommendation for Playground fall safety material:

Kaminski presented the park committee’s recommendation to purchase colored bark from J&B Pallet for $15.00 per yard. The committee members plan to haul the bark with the Village Truck and spread it at the playgrounds and landscape areas on designated work dates.

Motion: Rutta/Garski to accept the Park committee’s recommendation. All in favor: None opposed: Motion carried.

The remainder of the Park Committee report will be presented at the May 11th board meeting.

Motion to adjourn: Rutta/Kaminski. All in favor: None opposed: Motion carried.

Adjournment: 8:30 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: May 18, 2009



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