Special Board Meeting
APPROVED
Call to order: by Village Clerk-Treasurer
in the
absence of the President
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski,
Jessica Moore,
Arnie Kaminski and Betty Williams (Rick Osowski arrived at
Also Present: Debbie Peplinski and Nancy Osowski
Motion: Williams/Gemza
to nominate Kaminski to preside over the meeting until the arrival
of
Osowski. All in favor. Carried.
Revolving Loan Fund Program:
A short discussion included positive aspects of joining the Regional Plan and one concern about our municipality having difficulty obtaining loans due to our population.
**7:
Motion: Moore/Gemza
to approve the Resolution to join the Regional Revolving Loan Plan.
All in favor. Carried.
Fire Inspection: No action, it is unclear what steps are needed to approve the proposed annual inspection.
Mutual Aid Box Alarm System (MABAS)
Motion: Kaminski/Garski
to accept the amended Mutual Aid Box Alarm System agreement. All in favor. Carried.
Private Well Ordinance: The board was
notified that
Village Ordinance Codification:
The process for reviewing the ordinance
recommendations was
presented.
**Debbie Peplinski & Nancy Osowski left the
meeting at
Recommendations from General Code were partially processed. The board will meet on a weekly basis to complete the project.
Motion to adjourn:
Gemza/Williams. All in favor. Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted:
Streets/Building &
Grounds/Parks Committee
APPROVED
Call to order: by President, Rick Osowski
Roll Call: Rick Osowski, Arnie Kaminski and Chain Williams
Also Present: Betty Williams, Neil
Kosobucki,
Parking Changes:
Owners of Flume Creek Bar & Grill are requesting angle parking instead of parallel (see map)
Playground Bark Prices:
Grezenski 44 yards @ 12/yard=$528.00
Delivery (may vary) $150.00 ______
Total $678.00
Egle Landscaping 44 yards @ 16/yard=$704.00 (delivery included)
The Committee viewed areas in need of wood bark.
The
landscaped area on
Depot Park by the Legion Hall should be cleaned out first then leveled and replaced with 3 “ of fresh bark.
The committee recommends approving the bid from Egle Landscaping despite being $26.00 more; the smaller loads can be distributed better so there will be less labor for Maintenance Bob.
Adjournment
Rick Osowski. Committee Member
Posted:
Regular Board Meeting
APPROVED
Call to order: by President Rick Osowski
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Arnie Kaminski, Rick Osowski, Jessica Moore and Betty Williams
Also Present: Debbie Kaminski, Debbie
Peplinski,
Nancy Osowski, Jill Kumenius, Norma Anderson, Barb Mlodik, Chris
Walport, Dale
Hartvig, Kelly Hodge, Jim Zdroik, Sharon Johnson, Lisa Mancel-Skyles,
Larry
Kielblock, Phyllis Landowski, Robert Kurszewski, Mike Garski, Julie
Firkus,
Chain Williams, Steve Rutta,
Public Requests for Consideration:
Kelly Hodge expressed her disappointment about being refused, by the President, to be on the Agenda. A follow-up call from the Clerk assured her that someone would contact her regarding her concerns. No one contacted her and she wanted it on record that she did not receive a response and was dissatisfied in the manner her request was processed.
Gemza said it was her responsibility to call Kelly and apologized for not doing so.
Approval of Minutes:
Motion: Kaminski/Williams
to approve all meeting minutes as read. All in favor.
Carried.
OLD BUSINESS:
Sewer Generator Bids:
David Hanson of Earth Tech explained that sealed
bids were
opened at the Village Office on
Of the three companies solicited for bids, Motors and Controls could not meet the specifications, therefore only two bids were returned as follows:
Kohler
$27,850.00
Cummins/Onan
$32,745.44
Earth Tech recommends accepting the bid from Kohler
Board members expressed concerns regarding the price of the equipment compared to the anticipated amount of use. Osowski asked if all the items on the specifications were necessary or if we had the option of a scaling down. Some Residents agreed stating if there’s no electricity, no water will be pumping from homes.
Earth Tech explained all the specifications are necessary to accommodate the various pumping requirements and electrical receptacles at each lift station.
NR Chapter requirements for emergency operation
were
mentioned. Other options are available such as a submersible pump
combined with
Septic Hauling Services. Hanson stated the
choices in NR Chapter 110.14 are not as feasible as the generator.
Other
communities have told him they use their emergency generators for
purposes
other than lift stations.
The possibility of renting a generator was presented. Since not every generator will be compatible with our requirements, Earth Tech suggested a contract with one of the bidders for a Stand-by generator.
The Board must reject all bids and pursue other options if they don’t want to accept either of these proposals. Kohler has a 60 day guarantee and Cummins/Onan has no date of guarantee.
The decision is tabled to pursue other options
that meet
PTO Playground Equipment:
The Clerk-Treasurer reported there is $5,000.00 in Parks which is designated for general supplies and resurfacing the tennis court. The balance of the Capital Improvement fund is $32,900.00. The PTO states they have raised $17,500.00 to date, however, they need $25,000.00 to get started and already have fund raiser plans for next year.
Based on the figures in this year’s budget, the board doesn’t feel comfortable donating at this time. A resident suggested donating $500.00 to keep in line with budgeted donations to the Fireworks and Tractor Pull and then plan to donate more from next year’s budget.
The item is tabled to monitor the progress of donations and School Board participation. The board plans to budget for a donation next year. Gemza will advise the PTO of the board’s decision.
Vacant Trustee Seat:
A Trustee seat vacated in November of 2001 has never been reassigned. A letter from Attorney Robert Konkol was distributed advising the board they can appoint a person to complete this term until the Spring Election in 2009.
Residents voiced concerns about the cost of another trustee and suggested reducing the number to a five member board (4 trustees and the president). Tie votes are also a concern. Past members recalled some incidences of tie votes
The board feels there
are too many responsibilities to reduce the number of trustees and more
trustees also offer broader opinions.
Motion: Moore/Williams
to solicit for eligible candidates to appoint until the 2009 Spring
Election. All in favor. Carried.
**A notice will be posted in the Village’s three designated places as well as in the Rosholt Record and the Stevens Point Journal.
Fair Board President, Norma Anderson, explained the damages to the Community Hall due to excessive snow load. The property claims adjuster indicated it was not necessary to solicit for bids so the Fair Association hired Paul Larson Carpentry to repair the damages.
Gemza, speaking as the Public Health & Safety Chairperson, expressed her concerns about proceeding with an Easter egg hunt and allowing children to enter the building with a damaged roof that was not stabilized until after the event. They should have chosen a different building to hold the event.
She stated 5 families were interviewed and none of them were aware of the hazard.
The 4-H Club has also expressed their concern about the use of the Community Hall.
Gemza requests consideration of a complete
building
inspection by the hired building inspector for the Village to determine
if just
repairing the damages is sufficient or does the entire roof need to be
replaced.
A resident who works with insurance says a property insurance adjuster would not have suggested a repair if the entire roof needed replaced.
A preliminary building inspection from 2006 was read and it reported signs of water damage and rotted boards at that time. Some residents asked why the roof was not attended at that time. Osowski said the matter went to the Attorneys who did not follow through. The Fair Board indicated they have plans to repair other aspects of the community hall and they also agree to cooperate with the Village to have a certified building inspection and meet with the Public Health & Safety Committee.
Motion: Gemza/Garski
to hire the Village Building Inspector to inspect the Community
Hall. All in favor. Carried.
Library Use of Village Hall:
Motion: Moore/Kaminski
to allow the Library to use 1 bay of the vacant portion of the Hall
on
Animal Trapping:
Resident Chris Walport thanked the Village Board
for the
things they did for him and his family while he was in
He is a licensed certified animal trapper offering his service, free of charge, to the Village to maintain pest control. He referred to State Laws and presented the procedure he would follow and showed the type of “species specific” trap he would use. He enjoys doing this and would sell the glands from the animals.
There is no liability to the Village but he needs
permission
from the Village Board in the form of a notarized letter.
Motion: Gemza/Moore
to allow trapping under the direction of the Public Health &
Safety
Committee. All in favor. Carried.
Parking Restrictions in Village Office
Resident Chris Walport explained vehicles are parking in between the maintenance and storage building with suspicious behavior. The Sheriff’s department cannot enforce action without some sort of parking restriction sign.
Motion: Moore/Williams
to approve purchase of two signs to be placed in the Village Lot. All in favor. Carried.
Operator’s Licenses:
Applications for Lenore Kosobucki, Michelle Peplinski and Chrystal Miller were presented. Criminal Records were reviewed by the Board.
Motion: Moore/Kaminski
to approve licenses for Lenore Kosobucki and Michelle Peplinski and
to deny
the license for Chrystal Miller based on the “habitual law offender”
clause. Roll call vote, Gemza (aye), Garski (aye),
Kaminski (aye), Osowski (aye),
Safe Route to School Grant:
The safe route to school program was explained as a two part process of a Planning Grant and an Infrastructure Grant. Both of these grants are 100% funded with no matching required. Organization of a task force is necessary and the North Central Wisconsin Regional Planning Commission (NCWRPC) would prepare the grant application free of charge as part of our membership. Gemza will attend the School Board meeting at the end of April to determine their status of the project.
COMMITTEE REPORTS:
Centennial Committee: Kate Zdroik told
about the
Kick-Off event held on
The next event is
The last event is either October 12 0r 19, 2008 at the Lions Camp consisting of an old-fashioned picnic and games and tours of the camp.
The committee has applied for a grant from the Portage County Foundation and also has plans to paint a mural on the Village Office.
Equipment Planning & Purchase:
Kaminski reported that most of the replacement hand tools have been purchased. The remaining items such as a table saw and hedge trimmer will be processed by the new committee.
Streets/Buildings & Grounds/Parks:
~Playground bark: Prices for 44 yards were presented by:
Grezenski @ $12.00/yd with a delivery fee of $75.00 per trip (may increase due to rising fuel prices)
Egle Landscaping, Inc @ $16.00/yd and free delivery.
The committee recommends Egle Landscaping due to the fact the loads are smaller and can be distributed for easier handling.
The bard will be distributed at the
Motion: Williams/Garski
to approve purchase of the bark from Egle Landscaping as
recommended by the
committee. Kaminski abstained, all
others in favor. Carried.
~Parking on
Motion: Williams/Gemza
to approve the parking changes. All
in favor. Carried.
~No streets or sidewalks were viewed.
Sewer Committee Report:
Maintenance Bob reported he was called out to Marks’ Lane on Saturday, April 5th and had to call Roto Rooter to the site. Roots plugging the line were removed, but Roto Rooter suggests jet flushing the lines to remove the remainder. The cost is approximately $280.00. No action since the item was not on the agenda.
Approve payment of bills and invoices:
Anderson Machine and Vern’s body shop were discussed. The harness was re-welded.
1 hour of Payroll for Duane Dobbe was presented. Discussion began and the clerk advised the board to put the item on next month’s agenda.
Motion: Kaminski/Garski
to approve all bills as presented including the payroll for Duane. All in favor. Carried.
~Explanation of the floor jack. Kaminski said when he and Bob reviewed the replacement tool list: Bob indicated it was not necessary to replace the floor jack so Kaminski instructed him to return the jack. Bob does not recall saying that and said he understood that he still had the authority to buy replacement tools when he bought the jack. Using the 20 ton jack versus the 2 ton jack was discussed. The Equipment Purchasing and Planning Committee will review the need for the 2 ton jack.
Meeting Dates and Educational Opportunities:
The Clerk stated the Board meeting on
The board agreed to
change the meeting date to May 19, 2008.
The board was reminded of the Organizational
meeting on
**Osowski thanked Kaminski for his years of service on the Board.**
Motion to adjourn:
Kaminski/Osowski. All in favor. Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted:
VILLAGE BILLS PAID-April 2008
|
Check # |
Vendor |
Amount |
Check # |
Vendor |
Amount |
|
10397-10401 |
Election Workers |
$260.00 |
10402 |
WI Dept of Revenue |
$199.10 |
|
10403/ 10404 |
Payroll |
$1101.21 |
10405 |
Larson Carpentry |
$5067.68 |
|
10406 |
Assembly Chief Clerk |
$114.00 |
10407 |
Mileage |
$35.86 |
|
10408 |
WI Towns Association |
$40.00 |
10409 |
WMCA District 7 |
$36.00 |
|
10410 |
General Code |
$1300.00 |
10411 |
Alliant Energy |
$1049.95 |
|
10412 |
|
$113.78 |
10413 |
|
$241.25 |
|
10414 |
BP Amoco |
$757.71 |
10415 |
Citgo Petroleum Corp |
$44.92 |
|
10416 |
MasterCard |
$73.72 |
10417 |
MN Life Insurance |
$42.05 |
|
10418 |
Veolia Environmental |
$1682.38 |
10419 |
WI Public Service |
$312.25 |
|
10420 |
WI Dept of Justice |
$5.00 |
10421 |
Firkus Lumber |
$9.05 |
|
10422 |
J. Wimme Trucking |
$70.00 |
10423 |
Wimme Sand/Gravel |
$37.90 |
|
10424 |
Display Sales |
$673.00 |
10425 |
Faivre Implement |
$433.51 |
|
10426 |
Gordy’s 66 Service |
$312.71 |
10427 |
|
$239.90 |
|
10428 |
Vern’s Body Shop |
$150.00 |
10429 |
B.A. Pauls Associates |
$805.00 |
|
10430 |
Rosholt Fire District |
$2115.25 |
10431 |
Treasurer’s Assoc |
$40.00 |
|
10432 |
UW |
$634.00 |
10433 |
Meyer’s Pressure |
$30.20 |
|
10434 |
Londerville Steel |
$70.50 |
10435 |
Rosholt Sewer |
$2457.95 |
|
10436 |
BP Amoco |
$251.05 |
10437-10442 |
Board Payroll |
$2248.72 |
|
10443 |
PCDSA |
$80.00 |
10444 |
WI Counties Assoc |
$180.00 |
|
10445 |
|
$60.00 |
10446-10448 |
Payroll |
$1,067.51 |
SEWER BILLS PAID-April 2008
|
Check # |
Vendor |
Amount |
Check # |
Vendor |
Amount |
|
4091 |
Payroll |
$366.93 |
4092 |
|
$69.74 |
|
4093 |
MasterCard |
$100.85 |
4094 |
Alliant Energy |
$929.50 |
|
4095 |
Alltel |
$48.82 |
4096 |
Commercial Test Lab |
$133.70 |
|
4097 |
Earth Tech |
$1391.36 |
4098 |
Clean Water Loan Fund |
$39671.68 |
|
4099 |
Ben Meadows Co |
$143.16 |
4100 |
Robert Irrigation |
$70.41 |
|
4101-4106 |
Board Payroll |
$1154.35 |
4107 |
Payroll |
327.62 |
Organizational Meeting
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance:
Roll Call: Cindy Gemza, Joy Garski, Jessica Moore, Rick Osowski, Steve Rutta and Betty Williams
Also Present: Nancy Osowski
Three trustees (Steve Rutta, Joy Garski and Betty Williams) were welcomed and filed their Oath of Office.
Osowski’s opening statement is to remind the Board that they represent the people and their decisions should be based on what will best suit the residents.
A general discussion regarding procedures and resources was conducted. Subjects such as open meetings law, walking quorums, Municipal official handbooks and agenda packets were mentioned.
Committee Chairpersons were assigned as follows:
Equipment Planning & Purchasing Jessica Moore
Finance Entire Board
Land Acquisition & Development Joy Garski
Public Health & Safety Cindy Gemza
Sewer Jessica Moore
Street/Buildings & Grounds/Parks Betty Williams
Weed Commissioner Cindy Gemza
Board of Review Rick Osowski, Theresa Hartvig
(Certified members-Betty Williams, Cindy Gemza,
Jessica Moore)
Zoning Plan Commission Steve Rutta
Zoning Board of Appeals To be determined
Motion to adjourn: Williams/Moore. All in favor. Carried.
Adjournment:
Theresa
K.
Hartvig, Village Clerk-Treasurer Posted:
Zoning Plan Commission
Members Present: Arnie Kaminski, Ron Pliska, Rick Osowski and Debbie Peplinski
Also Present: Steve Rutta
The lot was viewed to see where the property owners want to place a deck.
The High Water Mark was discussed and the commission doesn’t see any problem with the deck except for the wetland setbacks. The commission’s advice is to have the Board of Appeals come and look to show the hardship due to the wetland set back.
Adjourned:
Arnie Kaminski, Zoning Chairperson
Special Board Meeting
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance
Roll Call: Cindy Gemza, Joy Garski, Jessica Moore, Rick Osowski, Steve Rutta and Betty Williams
Also Present: Andy Hartvig
Building Permit Application:
The building permit application for a rear deck at
General Code’s editorial analysis for the Village Ordinances was reviewed and directive decisions were marked.
The Board will meet again on
Motion: Moore/Rutta to adjourn. All in favor. Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted:
Streets, Building,
Grounds and
Park Committee Meeting called to order by Committee Chair, Betty
Williams at
Members present: Betty Williams, Chain Williams, Rick Osowski, Arnie Kaminski, Lee Miller and Debbie Peplinski.
Betty Williams appointed Debbie Peplinski as secretary.
Discussed streets that could use repair.
Discussed sidewalks that could use repair.
Discussed areas in need of a new sidewalk in the future.
Discussed fixing the
bridges on
Discussed parks and bark situation.
Question for Theresa:
Were the lilac trees by the historical site by the dam donated?
Meeting Adjourned
Betty Williams
Committee Chairperson
Special Meeting
APPROVED
Call to order: by President, Rick Osowski
Pledge of Allegiance:
Roll Call: Joy Garski, Rick Osowski, Steve Rutta and Betty Williams (absent: Cindy Gemza and Jessica Moore)
Also Present: None
The editorial analysis for Ordinance Codification was processed.
The next meeting is scheduled for
Motion to adjourn:
Rutta/Garski. All in favor. Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted:
Zoning Plan Commission
APPROVED
Call to order: by Chairperson Arnie
Kaminski @
Roll Call: Arnie
Kaminski, Debbie Peplinski, Ron Pliska
and Rick Osowski
(Absent: Jason Woyak and Cindy Gemza)
Also Present: Steve Rutta and Andy Hartvig
The contractor (Andy Hartvig) of a rear deck at
The contractor felt that since the application was withdrawn, the 75 ft. requirement to the high water mark should no longer be an issue. The Zoning Plan Commission says the zoning rules still have to be followed.
The contractor quoted rules from the Zoning Ordinance indicating the requirement for a land use permit and certificate of compliance which are not currently being issued by the Village.
There was a difference in the interpretation of the definition of the term “variance”. Some thought a modification to an allowable use in the residential district was in order; others felt any modification to the original requirements should be considered a variance which can only by granted by the Board of Appeals, once they determine “hardship”.
The Board of Appeals process was discussed.
The contractor states he was not trying to go against the rules; he followed a procedure he felt was right according to the building permit ordinance.
The Zoning Plan Commission stated the meeting was for procedural and informational purposes only and no action is necessary regarding this situation.
Motion: Osowski/Peplinski
to adjourn. All in favor. Carried.
Adjournment:
Theresa K. Hartvig, Village Clerk-Treasurer
Posted: May 21,
2008