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Village of Rosholt Minutes

Regular Board Meeting

Monday October 12, 2009

7:00 p.m. @ Village Hall (137 Main St)

APPROVED NOVEMBER 9, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance

Roll Call: Rick Osowski, Arnie Kaminski, Betty Williams, Larry Kielblock, Joy Garski, Richard Mansavage and Steve Rutta.

Also Present: Joe Gemza, Patty Bembenek, Lori Richter, Cheryl Brooks, Lisa Mancel-Skyles, Chris Martin, Julie Firkus, James Brand and Nancy Osowski.

Public Requests for Consideration:

Kaminski asked if a building permit was issued to Retzke at 238 Main Street.

The Clerk-Treasurer responded “No”.

Approval of Minutes:

Williams stated Check # 01937 was missing from the Bills paid list in the September 14^th minutes. The Clerk-Treasurer will look in the records and add it.

Motion: Kaminski/Mansavage to approve the minutes as read with the correction to the bill payment list. All in favor: None opposed: Motion Carried.

UNFINISHED BUSINESS:

Faith Lutheran Church sign: James Brandl explained the sign will be 2 feet by 4 feet, on a single post, approximately 4-5 feet in height, installed on the south side of the cistern by the Village Office. Once the Board grants permission to install the sign on their property, the D.O.T. must also approve the permit.

The board had concerns about blocking the traffic view, snow plowing and access to the cistern. Faith Lutheran (Jim) will be flexible with the location to prevent any of these hindrances.

Motion: Kaminski/Mansavage to allow Faith Lutheran Church to install their sign on Village Property contingent upon moving the location, if necessary. All in favor: None opposed: Motion Carried.

Cord Wood Bids:

Three sealed bids were opened and presented by Osowski as follows:

John Sadogierski          $26.00

Ray Oksuita                 $41.01

Robert Kurszewski       $150.00

Motion: Kielblock/Garski to accept the bid from Robert Kurszewski in the amount of $150.00. All in favor: None opposed: Motion carried.

Tanker Truck Brake Repair:

Two written estimates were presented as follows:

Vern’s Body Shop                    $393.74

Gordy’s Service & Towing       $406.00

Motion: Kaminski/Kielblock to accept Vern’s Body Shop in the amount of $393.74. All in favor: None opposed: Motion carried.

Black Dirt Bids:

Two black dirt bids to be used for the LRIP Randolph Street project were presented:

Schuster, LLC                                                  $10.00/yard, delivery included

Stuczynski Trucking & Excavating, Inc.             $14.00/yard (anything under an 18 cubic yard load will be a delivery charge of $85.00)

Motion: Kielblock/Garski to approve Schuster, LLC @ $10.00 per cubic yard in the amount needed as the project requires. Rutta and Kaminski opposed: All others in favor: Motion carried.

**Side notations include:

To use as much as possible, of the dirt we have stored, as back fill and use the delivered black dirt as top soil.

Have Shuster dump on location to avoid having the Village move the dirt later.

Main Street Black top Patch:

Once bid proposal was received in conjunction with the LRIP bids from American Asphalt in the amount of $2,500.00.

Motion: Rutta/Kielblock to approve the proposal from American Asphalt in the amount of $2,500.00. All in favor: None opposed: Motion carried.

NEW BUSINESS:

Sewer Lateral at Fair Park (Committee Report):

Kaminski presented a map indicating the route for the new lateral to end at existing pipe located near the concession stand. They would create a new hookup location instead of tapping into the existing 4” pipe. (There is some discretion to the size of this pipe. 4” or 6”) If a new hook up is created, the road would need to be torn up to install the new 6” hookup.

The Fair Association also proposes installing an RV dump to accommodate camping.

The digging will be donated and the estimated cost for pipe is $2.03 per foot (this is still being researched)

They also propose installing bathrooms in the Community Hall as they may be adding a second level to serve as a conference room. There would be bathrooms on various levels.

The Fair Association would like the Board to consider donating funds toward the project, but right now they just want approve to install the sewer lines this year.

The Board considered rather State approved plans are necessary or if a certified plumber is sufficient.

Another item is to possibly install a check-valve to prevent a back-up at the concession stand.

Motion: Williams/Mansavage to allow installation of the sewer lateral this year and the funds will be considered at the Budget meeting. All in favor: None opposed: Motion carried.

Rosholt Baseball Concessions: Cheryl Brooks stated they are nearing completion of the project, except for new bleachers. Their goal was to be able to be a self-contained entity that would be able to maintain the field, schedule the events and operate the concession stand. They were successful at that this year and they reimbursed the Village for the entire Alliant energy bill for the field lights. They are interested in creating some type of lease agreement to allow them to operate as the self contained entity.

Once the physical project is complete, the Rosholt Area Youth Activities will probably merge with the Rosholt Baseball Concessions to manage the ball field and concessions.

Osowski stated the Fair contract and a museum curator contract will be considered for 2010. At that time, the board will consider the baseball contract.

No action at this time.

Village Hall Use:

Motion: Williams/Mansavage to approve Faith Lutheran’s request to use the Village Hall on November 21, 2009 for their annual bake sale. All in favor: None opposed: Motion carried.

Operator’s (Bartender) License:

The application and background report for Silvija Miller were left at the Village Office, but the Clerk-Treasurer stated there were no violations on the background check to prevent approval of the license.

Motion: Kielblock/Kaminski to approve the operator’s license for Silvija Miller.

Roll call vote: Osowski, Kaminski, Williams, Kielblock, Garski, Mansavage and Rutta as ayes. All in favor: None opposed: Motion carried.

Trick or Treat Hours:

Motion: Kielblock/Rutta to set Trick or Treat hours for Saturday October 31, 2009 from 6:00-8:00 p.m. All in favor: None opposed: Motion carried.

** This will allow the younger children to attend the Haunted Hall from 4:30-5:30 p.m.

Fall Clean-up Hours:

Motion: Rutta/Kielblock to leave the gate site open from October 13, 2009 until November 20, 2009. Williams opposed (she would like the gate left open year round since it is open all winter long anyway): All others in favor: Motion carried.

**Maintenance Bob is on vacation the week of October 12-16 so Kaminski will open the gate in the morning.

YMCA teen program donation:

Motion: Rutta/Kielblock to deny a donation to the YMCA teen program. All in favor: None opposed: Motion carried.

COMMITTEE REPORTS:

Streets: Williams attended a Sign Reflectivity class and presented the D.O.T. mandated regulations to be implemented by 2015. (report on file at the Village office) Most village signs will need to be replaced.

No action at this time.

Library: Joe Gemza shared some details about the progress of the Library committee. They have met with the Rosholt Development Committee, Jennifer Stewart from the UW Extension office and with the Portage County Library Board. They have also toured local libraries in Iola, Scandinavia and Amherst and talked to their library directors.  It is assessed that our circulation has increased by 33% and the youth activities program is limited due to space. It is estimated, upon population, that our library branch needs about 5,000.00 square feet to meet the needs of the community. An on-line survey will be distributed to get basic information from area library users. The committee will review the survey in November and report to the Village board at the December meeting.

In October an expert from Georgia will be a guest speaker at the Library Convention in Appleton. His expertise is rural libraries and he has agreed to come to the village, at no charge, to assess our situation and offer advice. Gemza encouraged the Village board to attend this session on October 23, 2009.

The Portage County Library board has floor plans from Ellis Stone that are ready to be presented when the Village decides on a location. The existing Village Hall and the Rosholt Clinic building, as well as other vacant buildings and properties will all be explored as possibilities.

General consensus of the board is to allow the survey to be posted on the Village Web Site.

Payment of Statement and Invoices:

Motion: Rutta/Kielblock to approve payment of bills as read. All in favor: None opposed: Motion carried.

Notice of meetings and educational opportunities: Monday October 19, 2009 there is a special budget meeting.

Motion to adjourn: Rutta/Osowski. All in favor: None opposed: Motion carried.

Adjournment: 8:30 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: November 12, 2009

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Village of Rosholt Minutes

Special Board Meeting

Monday October 19, 2009

7:00 p.m. @ Village Office

APPROVED NOVEMBER 9, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Rick Osowski, Arnie Kaminski, Betty Williams, Joy Garski, Richard Mansavage and Steve Rutta. Larry Kielblock arrived at 7:03.

Application for Liquor License:

Application and Background check for Nicholas R. Davis were presented. The clerk explained that the current license owner, Joe Kolinski has not surrendered his license so there is technically not one available at this time. The Dept. of Revenue advises the board can approve the license contingent upon receiving the Surrender by Kolinski and all the requirements from Davis at a time frame to be stipulated by the Village board.

Lorraine Dobbe called to let the board know she would like to protect her interest in the property by applying for liquor license if, for some reason, this deal falls through.

Motion: Kielblock/Garski to approve the liquor license for Nicholas Davis contingent upon receipt of all the documentation required including the surrender of liquor license by Joe Kolinski. All in favor: None opposed: Motion carried.

Building Permit Violation:

Property owner, Retzke, at 238 Main Street is building a 40 x 60 ft. garage without applying for a building permit.

In fairness to all those that do comply and to assure compliance with the zoning regulations, the board would like our building inspector to enforce the ordinance violations.

Motion: Kaminski/Mansavage to involve Vierbicher (Building inspector) to enforce the ordinance violation at 238 Main Street. Rutta and Kielblock opposed: All others in favor: Motion carried.

Election Committee:

The clerk presented the progress of the Election Adhoc Committee and stated the reasons why the committee was established. She expressed she felt some resistance to her participation and asked for the board’s thoughts.

Williams stated she thought Theresa should have asked the board to be on the committee before she accepted the position and since trustees do not get paid to attend committee meetings, she thought Theresa should attend these committee meetings on her own time.

The preliminary idea of district or County Training teams was discussed. It is possible that Theresa could be asked to participate on the team in the future. If this takes place, the board feels, the State or County should pay the wages for those positions.

Motion: Garski/Kaminski to approve the Clerk’s attendance at the December 2^nd meeting and share the information with the board for further action.

Williams opposed: All others in favor: Motion carried.

Budget:

The Clerk asked the board if they would like the proposed budget and Public Hearing notice published in the newspaper or just posted in the three places as required by law. General consensus is to POST in three places only. Do not publish.

The 2010 Village and Sewer budgets were presented and discussed.

Motion: Mansavage/Rutta to approve the proposed Village budget keeping the property tax levy at $100,437.00 and approving a 3% payroll increase to Bob and Theresa.

All in favor: None opposed: Motion carried.

Motion to adjourn: Osowski/Rutta. All in favor: None opposed: Motion carried.

Adjournment: 9:00 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: November 12, 2009

 

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Village of Rosholt Minutes

Special Board Meeting

Wednesday October 28, 2009

7:30 p.m. @ Village Office

APPROVED NOVEMBER 9, 2009

Call to order: by President, Rick Osowski

Pledge of Allegiance:

Roll Call: Rick Osowski, Joy Garski, Betty Williams, Arnie Kaminski. Larry Kaminski arrived at 7:32 p.m. (absent: Steve Rutta & Richard Mansavage)

Also Present: None

The Rosholt Fair Association had floor plans drawn up to renovate the 4-H exhibit building/Community Hall which were presented to the board by Kaminski.

The floor plan includes bathrooms to accommodate indoor activities such as weddings and graduation ceremonies. There will also be bathrooms to be used for events such as the Fair and Good times in the Pines.

The Fair Association would like to start on the project as soon as possible. Kaminski will instruct the Fair Association to contact Vierbicher to apply for a building permit.

The existing sewer pipe was discussed. There aren’t any known obstacles to prevent hooking up to the existing pipes.

Motion: Williams/Kielblock to approve the renovation plans as submitted. All in favor: None opposed: Motion carried.

Crack Seal: Concerns were expressed that it’s too late in the season to crack fill and communication with T&C Pavement is poor. The bids from T&C Pavement and Fahrner were reviewed.

It was suggested that the Village consider getting equipment and doing the crack fill themselves.

Motion: Kaminski/Garski to wait until November 9^th for a response from T&C Pavement. If no response, we will reject the bid and gather new bids if it’s not too late in the season for a quality performance. If the weather does not permit, the project will be re-bid in the Spring. All in favor: None opposed: Motion carried.

The Clerk informed the board of the Start date for the Randolph Street LRIP and also notified them that Rosholt Area Community Association (R.A.C.A.) has disbanded. This prompted a question about funds raised by the association to remodel the library. Williams gave a brief report on the library committee’s tour of existing buildings.

The Clerk was instructed to draft a letter to R.A.C.A. asking for an explanation of the library funds.

Motion to adjourn: Osowski/Kaminski. All in favor: None Opposed: Motion carried. Adjourned  8:00 p.m.

Theresa K. Hartvig, Village Clerk-Treasurer

Posted: November 12, 2009

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